DRAFT COPY
Cyngor Tref LLANFYLLIN Town Council
MINUTES OF A MEETING HELD AT 6.45pm WEDNESDAY 16th September 2015
AT THE PUBLIC INSTITUTE, LLANFYLLIN
Present: Councillors MA Williams, P Lewis, J Brautigam, L Kretchmer, P Boucher-Glynn, G Stroud, D Dunn and S Baynes
The Mayor welcomed Mr Dewi Morris who updated the council on the Cae Bodfach Field Project. Mr Morris stated that Grants had been applied for the extension of the Community Forrest Garden. The Orchard study would be used as part of the School curriculum starting this winter. Mr Morris also indicated that in conjunction with the Welsh Cider and Perry Society that through grants a library of apples within the area would be established. The Mayor thanked Mr Morris for his updated.
62 APOLOGIES
Apologies were received from Councillors I Jones, D Goodman, J Wike and J Castle.
63 LLANFYLLIN HIGH SCHOOL REPRESENTATIVES
The Mayor welcomed Miss Megan Morris (Head Girl) and Mr Charlie Overend (Head Boy) to the council meeting, both were presented with a Certificates of Participation.
64 DISCLOSURE OF INTERESTS
Disclosure of Interest was expressed by Cllr P Lewis on Planning 2015/0595.
65 MINUTES
It was RESOLVED by council to accept the minutes of the meeting held on 15th July and 31st July 2015 as a true record.
66 MATTERS ARISING
a. Dog Fouling. Cllr Brautigam updated the council on the progress of matters on the subject of Dog Fouling. Council was expecting a report on the subject to be brought before Powys CC cabinet at the end of July. This did not happen and after further enquires council were deferred to a Mr Ken Yorston (CSP Regeneration and Corporate Property) who was now dealing with the report. Council have asked Mr Yorston for an update – as of yet no reply has been received. Council felt that due to no response and that the subject has been on-going for more than 2 years that the matter should be passed to the Ombudsman. It was RESOLVED by council to send an appeal to the Ombudsman. Action Cllr Brautigam and Clerk
b. Car Park Foot Path. Cllr Lewis updated the council on the progress of the footpath. The hedge had now been cut back and has exposed enough space to construct a foot path. Powys CC agreed in principle to the path but indicated that funds would be the problem. Council RESOLVED to keep this subject on the council’s agenda with Cllr Lewis keeping his finger on the pulse. Action Cllr Lewis
c. Car Parking Charges. Letters from both the Town Council and County Councillor have been sent to Powys CC strongly opposing the introduction of metre charges in the Powys CC part of the Car Park. Council were informed that Powys CC had in principle agreed to implement the charges subject to the clarification of the points the Town Council raised and the financial viability of the installation of car park meters. Council is now awaiting Powys CC findings of their investigations.
d. Trees next to RDC. Council were informed that the trees in the Town Council area next to the RDC had now been made safe. Council asked if the trees were the councils responsibility. Council RESOLVED to pay for tree surgery work already carried out. Action Clerk to report at next meeting.
67 SERVICE DELIVERY
Council were informed that not all community councils had replied back to letter sent out in July (due to community councils not meeting in August), on the subject of Service Transfer Catalogue. Community Councils in the cluster will be emailed to state that replies must be with Town Clerk by end of September with a meeting of the cluster to take place within the first two weeks of October.
Council were informed that due to the expected VAT threshold being exceeded the cluster would need to form a not for profit company. Cllr Baynes then briefed the council on the subject of a Community Interest Company (CIC) and how to set the company up. Council RESOLVED that Cllr Brautigam and Cllr Baynes continue to draw the facts together on the CIC and present their proposition in mid-October.
68 MAYOR’S ANNOUNCEMENTS
Mayor informed council that she had attended the late Cllr John Bowens funeral. The Mayor and Mayoress had attended the Eisteddfod Garden Party. Mayor and Deputy Mayor had attended the Walk for Linger Davies Charity which has raised so far £7,700. Council were informed that a MacMillan Coffee morning will be held on 25th September.
69 REPORT OF REPRESENTATIVES
a. Arts Connection. Cllr Stroud informed the council that 1 trustee had now volunteered but that there were 3 more vacancies open. Funding was potentially going to be a problem as no decision will be made on funding until 31 Mar 16. Council were also informed that a New film group had been formed showing films in the Old New Inn.
b. Music Festival. Cllr Boucher-Glynn informed the council that the AGM was taking place on 23 October in the Cain Valley Hotel. Dates for next year are Jul 15-17 and July 22 -24 2016.
c. Friends of Llanfyllin High School. Cllr Dunn informed council that the next meeting of Friends will be held on 6 October 2015 at 7pm at the school.
d. Llanfyllin Community Initiative. Cllr Lewis (on behalf of Cllr Jones) requested to council that it apply to planning to change the use of the Community field from Agricultural to Community use. The council RESOLVED to apply for the change of use. Action Cllr Lewis and Clerk
70 REPORT FROM COUNTY COUNCILLOR LEWIS
CCllr Lewis spoke on the following subjects:
a. National Resources Wales congratulate the Town Council on the Wetlands.
b. River under Bridge Street now cleaned.
c. Graham Ashley Flood relief drains have been cleaned.
d. High School Reorganisation – Spectrum Report going before Cabinet on 29
September 15, then a period of consultation.
e. Street Cleaning.
71 PLANNING MATTERS
P/2015/00718 Full: Erection of dwelling and installation of septic tank (previously approved on planning approval M10003 with different design) Llety’s Eos Park, Llanfyllin, Powys. Council supports application.
Cllr Lewis left council room
P2015/0595 Full: Erection of Cow cubicle building and general livestock building (retrospective) at Lewis Bros Ltd, Green Hall Farm, Llanfyllin. Council supports application.
Cllr Lewis re-joined council meeting
P/2015/0499 – Householder: Proposed single storey sun room extension and alterations to fenestrations in existing building at Villa Norge, Cae Boncyn Lane, Llanfyllin. Full planning permission is GRANTED.
P/2015/0500 LBC: - Proposed single storey sun room extension and alterations to fenestrations in existing building at Villa Norge, Cae Boncyn Lane, Llanfyllin. Listed Building Consent is GRANTED.
P/2015/0525 FULL – Installation of septic tank drainage and soakaway at Converted agricultural building, Pwynt Farm, Llanfyllin. Full planning permission is GRANTED.
P2015/0256 Full –Conversion of outbuilding into single holiday let, together with all other associated works at Coed Oer Le, Llanfyllin. Full planning permission is GRANTED .
P/2015/0623 Certificate of Lawful Use or Development within the meaning of section 192 of the Town and Country Planning act 1990(amended) is APPROVED.
NMA 2015/0031 – Application for Non Material Amendment to planning P/2014/1329 in respect on amending conditions 3,5,6 and 7 ay Bachie Cottage, Llanfyllin is APPROVED.
72 REPORT FROM LLANFYLLIN HIGH SCHOOL REPRESENTATIVES
Council were informed that the school will be staging a drama Department WW1 on 14 November 16 as part of the Community Project. The School Representatives were also asked by council to come up with a bench design to commemorate WW1.
73 WEB SITE
No Report
74 CORRESPONDENCE
Email Llanfyllin Group Practice PPG – Public Meeting on 23 Sept 15.
Email Ms G Parry – Post Boxes
Poster from ROC - Public Meeting 17 Sept 15
E Mail from Mr G Davies – High Street Parking
Letter from Wales Rally GB 12-15 Nov 15
Appreciation email from Ms N Jevon over the Cae Bodfach Field
75 ACCOUNTS FOR AUTHORISATION AND PAYMENTS
Income:
Precept £5943.60
Payments: (September)
Jonathan Bellingham – Clerks Salary, Pension and Office £334.89
Clerks Expenses £87.52
L.Wilkinson – honorarium £75.00
HMRC PAYE £78.78
Mr D Evans £65.00
Llanfyllin Home & Garden (Jul/Aug) £53.86
Mr Clive Heaton – Quarterly Invoice £466.50
Mr Clive Heaton £119.72
PWLB – Half yearly loan repayment £1,617.48
Mr N Caldecott – Tree Surgery £480.00
Oxford House Publishing £50.00
It was RESOLVED by council, that the invoices and payments be honoured.
76 CHRISTMAS ARRANGEMENTS
The council were informed that preparations for the Christmas Carols in the Square are well under way with the trailer, key board player and Conductor booked, whilst a provider for an audio system was being looked into, council will be given at next meeting. The Council was updated on the Senior Citizens Christmas lunch which was suggested to be held in the Cain Hotel on Wednesday 16 December 2015 at a cost of £12.50 per head. The council RESOLVED to pay for the lunch. It was requested that publicity, opening the invitation to all elderly residents of the community be given and bookings via the Mayor be made prior to the event.
77 DATE OF NEXT MEETING
The next meeting was confirmed as Wednesday 21st October 2015 at 6.45 p.m.
Signed ……………………………………………….. Date ………………………………………
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