Transportation and Public Works Committee Minutes

August 25, 2009

Members: / Present: /
J. Batty, Chair / J. Batty
T. Caterina, Vice-Chair / T. Caterina
A. Sohi / A. Sohi
D. Thiele / D. Thiele
S. Mandel / S. Mandel

Also in Attendance:

Councillor B. Anderson

Councillor E. Gibbons

Councillor B. Henderson

Councillor D. Iveson

Councillor K. Leibovici

Councillor L. Sloan

A. Giesbrecht, Office of the City Clerk

A. CALL TO ORDER AND RELATED BUSINESS

A.1. Call to Order

Councillor J. Batty called the meeting to order at 9:32 a.m.

A.2. Adoption of Agenda

Moved T. Caterina:

That the August 25, 2009, Transportation and Public Works Committee meeting agenda be adopted with the following addition:

E.3. Change Order Recommendation for Contract D912181 - Landscape Architecture Services

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi,
D. Thiele.

A.3. Adoption of Minutes

Moved A. Sohi:

That the July 14, 2009, Transportation and Public Works Committee meeting minutes be adopted.

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi,
D. Thiele.

A.4. Protocol Items

Youth Councillor

Councillor D. Iveson, on behalf of the Transportation and Public Works Committee, introduced Keita Hill, a Youth Councillor, job shadowing Councillor D. Iveson for the day.

B. PROCEDURAL MATTERS

B.1. Items Selected for Debate and Vote on Remaining Items

The Committee selected the following items for debate: E.1., E.2., E.3., E.4., E.5., E.8., E.9., E.10., E.11., E.12., E.13., E.14., E.15., E.16., J.1., P.1. and P.2.

Moved D. Thiele:

E. REPORTS

E.6. 2009 Purchase - Leech Alpha 20 Rear Load Refuse Body on AUTOCAR ACX Cab and Chassis

That the purchase of two 2009 Alpha 20 Leech rear load bodies mounted on AUTOCAR ACX 6x4 cab and chassis from Superior Truck Equipment, as outlined in the July 30, 2009, Corporate Services Department report 2009COM016, for a total cost of $520,696 including GST., be approved. / Corporate Svcs.

E.7. Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at August 4, 2009

That Administration award the tender projects, Attachment 1 of the August 4, 2009, Corporate Services Department report 2009COP024, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi,
D. Thiele.

E. REPORTS

E.10. Whitemud Drive/Quesnell Bridge Noise Attenuation - Recommended Noise Attenuation Associated with the Whitemud Drive/Quesnell Bridge Project

Moved A. Sohi:

That item E.10. be dealt with now.

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi,
D. Thiele.

A. Giesbrecht, Office of the City Clerk, answered the Committee’s questions.

B.2. Time Specifics and Decision to Hear

Moved D. Thiele:

That Transportation and Public Committee hear from the following speakers in panels:

E.9. Noise Attenuation Along Anthony Henday Drive

  1. K. Edwards, Blackburn Creek Homeowners Association
  2. P. Shewchuk, Wedgewood Homeowner’s Association
  3. G. Berg
  4. K. Kreklewetz
  5. J. Butterworth
  6. M. Hamblin

E.10. Whitemud Drive/Quesnell Bridge Noise Attenuation – Recommended Noise Attenuation Associated with the Whitemud Drive/Quesnell Bridge Project

1.  D. McColl

2.  D. McColl

E.12. Ten-Year Active Transportation Strategy – (Formerly the “Ten-Year Sidewalk Strategy” and the “Recommended Ten-Year Bicycle Transportation Plan Strategy”)

1.  D. Newman

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi,
D. Thiele.

E. REPORTS

E.10. Whitemud Drive/ Quesnell Bridge Noise Attenuation - Recommended Noise Attenuation Associated with the Whitemud Drive/Quesnell Bridge Project

Moved D. Thiele:

That item E.10. continue after completion of E.9.

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi,
D. Thiele.

C. ADMINISTRATIVE INQUIRIES

C.1. ETS Smart Card (D. Iveson)

That Administration provide information to the October 20, 2009, Transportation and Public Works Committee meeting, on the following:
1.  What is the status and what results can be reported from the ETS Blue pilot project with University of Alberta?
2.  Has Administration updated the business case for Smart Card technology for ETS fare collection that emerged from the Auditor’s recommendation to pursue Smart Card to reduce fare evasion?
3.  Is a dominant standard emerging in terms of the technology for these systems?
4.  What are the potential benefits and challenges with implementing a Smart Card system?
5.  What are the general timelines for implementation?
6.  What mechanisms could be used to finance implementation if indeed the business case indicates that it would be financially advantageous over time? / Transportation
Due: Oct. 20/09

E. REPORTS

E.1. Library Facilities – Funding for Opportunity Purchases

L. Rosen, General Manager, and P. Sande, Asset Management and Public Works Department, answered the Committee’s questions.

Moved D. Thiele:

That the August 11, 2009, Asset Management and Public Works Department report 2009PW2309 be received for information. / AMPW

Carried

For the Motion: J. Batty, T. Caterina, A. Sohi, D. Thiele.

Absent: S. Mandel.

E.4. West Edmonton Sanitary Sewer (WESS) Stage W1 Project - Change order to R904389 - M.A.P. Water and Sewer Services Ltd.

Moved D. Thiele:

That item E.4. be dealt with now.

Carried

For the Motion: J. Batty, T. Caterina, A. Sohi, D. Thiele.

Absent: S. Mandel.

J. Hodgson, Asset Management and Public Works Department, answered the Committee’s questions.

Moved D. Thiele:

That contract R904389 (sanitary sewer installation by open cut method for WESS Stage W1) with M.A.P. Water and Sewer Services Ltd. be increased from $1,970,000 to $4,500,000 to undertake emergency bypass pumping and emergency repair work. / AMPW

L. Rosen, General Manager, and J. Hodgson, Asset Management and Public Works Department, answered the Committee’s questions.

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi,
D. Thiele.

E.2. Change Order Recommendation for Contract D912569 - Wilco Landscape Contractors Ltd. for the Hollick Kenyon School/Park Site

L. Brenneis and L. Rosen, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

Moved S. Mandel:

That a change order to existing contract D912569 for Wilco Landscape Contractors Ltd. for the Hollick Kenyon School/Parks Site in the amount of $304,718.40 for a total value of $1,590,432.59 be approved. / AMPW

L. Brenneis, and L. Rosen, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi,
D. Thiele.

E.3. Change Order Recommendation for Contract D912181 – Landscape Architectural Services

L. Brenneis and L. Rosen, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

Moved S. Mandel:

That a $220,000 increase ($100,000 to $330,000) in Contract D912181 with Earthscape Consultants for Landscape Architectural Services be approved. / AMPW

L. Brenneis and L. Rosen, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

Carried

For the Motion: J. Batty, T. Caterina, A. Sohi.

Absent: D. Thiele.

Opposed: S. Mandel.

E.5. Costs of Deferred Maintenance for Civic Infrastructure

P. Specht, Asset Management and Public Works Department, made a presentation and answered the Committee’s questions. L. Rosen, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

(E.5. continued on page 10)

E.9. Noise Attenuation Along Anthony Henday Drive

A. Jones, Transportation Department, made a presentation.

J. Butterworth; K. Edwards, Blackburn Creek Homeowners Association; P. Shewchuk, Wedgewood Homeowners Association;
K. Kreklewetz; G. Berg; and M. Hamblin, made presentations and answered the Committee’s questions.

Documents provided by K. Edwards, Blackburn Creek Homeowners Association; P. Shewchuck, Wedgewood Homeowners Association;
G. Berg; M. Hamblin; and K. Kreklewetz, were distributed to Members of the Committee and copies were filed with the Office of the City Clerk.

A. Jones and R. Boutilier, General Manager, Transportation Department; and S. Phipps, Corporate Services Department (Law), answered the Committee’s questions.

Moved A. Sohi:

That Transportation and Public Works Committee recommend to City Council:

That Mayor S. Mandel write a letter to the Premier of Alberta on behalf of Council:

·  outlining the issues regarding Anthony Henday Drive noise, raised by six speakers at the August 25, 2009, Transportation and Public Works Committee meeting, (July 21, 2009, Transportation Department report 2009TD0385-06); and

·  requesting the Province of Alberta honour their commitment to noise attenuation on Anthony Henday Drive at the 60 db noise level.

Carried

For the Motion: J. Batty, A. Sohi, D. Thiele.

Absent: T. Caterina, S. Mandel.

Committee recessed at 12:05 p.m.

Committee reconvened at 1:30 p.m.

E.12. Ten-Year Active Transportation Strategy - (Formerly the “Ten-Year Sidewalk Strategy” and the “Recommended Ten-Year Bicycle Transportation Plan Strategy”)

R. Boutilier, General Manager, and A. Jones, Transportation Department, made a presentation.

D. Newman, made a presentation and answered the Committee’s questions.

Moved T. Caterina:

That the Committee hear from K. Hill.

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi,
D. Thiele.

K. Hill, made a presentation and answered the Committee’s questions.

A. Jones, B. Latte, and R. Boutilier, General Manager, Transportation Department, answered the Committee’s questions.

Moved J. Batty:

That the Active Transportation Strategy as outlined in the July29, 2009, Transportation Department report 2009TD1666-2 be approved. / Transportation

Carried

For the Motion: J. Batty, T. Caterina, S. Mandel, A. Sohi,
D. Thiele.

Moved S. Mandel:

Active Transportation Funding Strategy

That Administration prepare a report for the November 17, 2009, Transportation and Public Works Committee meeting, including the following:
1.  A funding strategy to implement the Active Transportation Plan over the next 10 years.
2.  Information on connections to the River Valley and newer areas, including maps.
3.  Outline the allocation of current capital funding between roads, transit and active transportation. / Transportation
Due: Nov. 17/09

Carried

For the Motion: J. Batty, S. Mandel, A. Sohi, D. Thiele.

Opposed: T. Caterina.

Moved A. Sohi:

Bicycles on Sidewalks

That Administration prepare a report for the October 20, 2009, Transportation and Public Works Committee meeting, detailing what steps would be required to permit the use of bicycles on sidewalks on Collector and Arterial roads, excluding Downtown and Whyte Avenue. / Transportation
Due: Oct. 20/09

Carried

For the Motion: J. Batty, S. Mandel, A. Sohi, D. Thiele.

Opposed: T. Caterina.

Committee recessed at 3:33 p.m.

Committee reconvened at 3:56 p.m.

Mayor S. Mandel was absent.

E. REPORTS

E.10. Whitemud Drive/Quesnell Bridge Noise Attenuation - Recommended Noise Attenuation Associated with the Whitemud Drive/Quesnell Bridge Project

E.16. Life Cycle Costs Project 09-21-5800 - Great Neighbourhoods Program

P. PRIVATE

P.2. Preservation of Natural Areas – Rosenthal Neighbourhood

Moved J. Batty:

That items E.10., E.16. and P.2. be dealt with now.

Carried

For the Motion: J. Batty, T. Caterina, D. Thiele.

Absent: S. Mandel, A. Sohi.

E.10. Whitemud Drive/Quesnell Bridge Noise Attenuation - Recommended Noise Attenuation Associated with the Whitemud Drive/Quesnell Bridge Project

Moved J. Batty:

That the July 27, 2009, Transportation Department report 2009TD0150 be postponed to the September 8, 2009, Transportation and Public Works Committee meeting. / Transportation
Due: Sep. 8/09

Carried

For the Motion: J. Batty, T. Caterina, D. Thiele.

Absent: S. Mandel, A. Sohi.

E.16. Life Cycle Costs Project 09-21-5800 - Great Neighbourhoods Program

Moved J. Batty:

That the May 20, 2009, Transportation Department report 2009TD3997 be postponed to the September 8, 2009, Transportation and Public Works Committee meeting. / Transportation
Due: Sep. 8/09

Carried

For the Motion: J. Batty, T. Caterina, D. Thiele.

Absent: S. Mandel, A. Sohi.

P. PRIVATE

P.2. Preservation of Natural Areas – Rosenthal Neighbourhood

Moved J. Batty:

That the August 14, 2009, Asset Management and Public Works Department report 2009PW7069 be postponed to the September 8, 2009, Transportation and Public Works Committee meeting. / AMPW
Due: Sep. 8/09

Carried

For the Motion: J. Batty, T. Caterina, D. Thiele.

Absent: S. Mandel, A. Sohi

E.5. Costs of Deferred Maintenance for Civic Infrastructure

(continued from page 6)

Moved J. Batty:

That item E.5. be dealt with now.

Carried

For the Motion: J. Batty, T. Caterina, A. Sohi, D. Thiele.

Absent: S. Mandel.

Moved A. Sohi:

That the August 14, 2009, Asset Management and Public Works Department report 2009PW8252 be received for information. / AMPW

Carried

For the Motion: J. Batty, T. Caterina, A. Sohi, D. Thiele.

Absent: S. Mandel.

E.8. LRT Statutory Public Hearing and Consolidation of LRT Reports

Moved T. Caterina:

That item E.8. be dealt with now.

Carried

For the Motion: J. Batty, T. Caterina, A. Sohi, D. Thiele.

Absent: S. Mandel.

A. Giesbrecht, Office of the City Clerk and B. Latte, Transportation Department, answered the Committee’s questions.

Councillors D. Thiele and J. Batty requested that this item be referred to City Council without a recommendation.

P. PRIVATE

P.1. Construction and Lease of Recycling Facility – Closed Loop Recycling

Moved T. Caterina:

That item P.1. be dealt with now.

Carried

For the Motion: J. Batty, T. Caterina, A. Sohi, D. Thiele.

Absent: S. Mandel.

Moved J. Batty:

That the Committee meet in private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.

Carried

For the Motion: J. Batty, T. Caterina, A. Sohi, D. Thiele.

Absent: S. Mandel.

The Committee met in private at 4 p.m.

Moved T. Caterina:

That the Committee meet in public.

Carried

For the Motion: J. Batty, T. Caterina, A. Sohi, D. Thiele.

Absent: S. Mandel.

The Committee met in public at 4:13 p.m.

P.1. Construction and Lease of Recycling Facility – Closed Loop Recycling

Moved T. Caterina:

That Transportation and Public Works Committee recommend to City Council:

1.  That Capital Project 09-33-201, Greys Paper Recycling Facility, with funding from the Waste Stabilization Reserve, be approved.

2.  That the Lease Agreement with Greys Paper Recycling Industries Ltd. be amended to reflect the revised terms and conditions outlined in Attachment 1 of the August 11, 2009, Asset Management and Public Works Department report 2009PW3768, and be in a form acceptable to the City Manager.

3.  That the August 11, 2009, Asset Management and Public Works Department report 2009PW3768 and Attachment 1 be discussed and remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.