Minutes for Transportation and Public Works Committee April 18, 2006 Meeting

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Transportation and Public Works Committee

Meeting Minutes1 of 10

April 18, 2006, lt

TRANSPORTATION AND PUBLIC WORKS COMMITTEE MINUTES

Tuesday, April 18, 2006

MEMBERS: / PRESENT:
E. Gibbons, Chair / E. Gibbons
J. Batty, Vice-Chair / J. Batty
T. Cavanagh / T. Cavanagh
L. Sloan / L. Sloan
S. Mandel / S. Mandel

ALSO IN ATTENDANCE:

Councillor B. Anderson
Councillor K. Krushell
Councillor K. Leibovici
Councillor J. Melnychuk
Councillor M. Phair
Councillor D. Thiele
A. B. Maurer, City Manager
J. Wright, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER

Councillor E. Gibbons called the meeting to order at 9:34 a.m.

Councillor J. Batty was absent.

A.2.ADOPTION OF AGENDA

MOVED T. Cavanagh:

That the April 18, 2006, Transportation and Public Works Committee meeting agenda be adopted.

CARRIED

FOR THE MOTION:T. Cavanagh, E. Gibbons, S. Mandel, L. Sloan.

ABSENT:J. Batty.

A.3.ADOPTION OF MINUTES

MOVED L. Sloan:

That the minutes of the following meetings be adopted:

April 3, 2006, Special Transportation and Public Works Committee
April 4, 2006, Transportation and Public Works Committee
March 23/April 4, 2006, Special Transportation and Public Works Committee

CARRIED

FOR THE MOTION:T. Cavanagh, E. Gibbons, S. Mandel, L. Sloan.

ABSENT:J. Batty.

Councillor J. Batty entered the meeting.

B.PROCEDURAL MATTERS

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

The Committee exempted the following items for debate: D.2.a., G.1.a., G.1.c. C, G.1.e. C, G.1.f. C, G.2.a., G.2.b., G.2.c., and in-private items G.2.d. and G.2.e.

MOVED T. Cavanagh:

D.3.STATUS OF REPORTS

D.3.a.Effectiveness of Red Light Cameras

That the revised due date of June 13, 2006, be approved. / Transportation
Due: June 13, 2006

G.REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.1.ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.b.Alberta Environmental Protection and Enhancement Act –
2005 Annual Compliance/Release Report 

That the March 27, 2006, Asset Management and Public Works Department report 2006PWE060 be received for information. / AMPW

G.1.d.Sole Source Contract #R902788 – Increase to Wilco Landscape Contractors for Keillor Trail Project 

That the value of Sole Source Contract #R902788 to Wilco Landscape Contractors for Keillor Trail Project Construction be increased from $350,000 to $419,801, as described in the March 28, 2006, Asset Management and Public Works Department report 2006PWP062. / AMPW

G.3.OTHER REPORTS

G.3.a.Open Tenders $1,000,000 or Greater (Inclusive of GST) as at
March 27, 2006 

That Administration award the tender projects, as described in Attachment 1 of the March 27, 2006, Corporate Services Department report 2006COF039, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.

CARRIED

FOR THE MOTION:J. Batty, T. Cavanagh, E. Gibbons, S. Mandel,
L. Sloan.

B.2.TIME SPECIFICS AND DECISION TO HEAR

MOVED T. Cavanagh:

That the following item be dealt with as the second item of business:

G.1.c. CService Fee in Waste Management – Public Involvement Plan

That Transportation and Public Works Committee hear from the following delegations in a panel:

G.2.c.Universal Bus Pass Program (U-Pass) Referendum

A. Guiney, President, MacEwan Students’ Association
G. Lettner, President, University of Alberta Students’ Union
C. Amrhein, Vice President (Academic) and Provost, University of Alberta
D. Hickey, Vice President (Facilities and Operations), University of Alberta

CARRIED

FOR THE MOTION:J. Batty, T. Cavanagh, E. Gibbons, S. Mandel,
L. Sloan.

G.REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.2.TRANSPORTATION DEPARTMENT

G.2.c.Universal Bus Pass Program (U-Pass) Referendum 

C. Stolte, Transportation Department, made a presentation.

A. Guiney, President, MacEwan College Students’ Association; G. Lettner, President, University of Alberta Students’ Union; C. Amrhein, Vice President (Academic) and Provost, University of Alberta, made presentations and answered the Committee’s questions. Copies of a handout were distributed to Members of the Committee, and a copy was filed with the Office of the City Clerk.

R. Millican, General Manager, L. Stewart and C. Stolte, Transportation Department, answered the Committee’s questions.

MOVED J. Batty:

That Administration prepare a report for the July 11, 2006, Transportation and Public Works Committee meeting, providing additional information on the City of Edmonton’s proposed participation in a Universal Bus Pass Program. The report will include:
a)a model for a three-year pilot project with a review after the second year;
b)number of new buses required;
c)number and cost of bringing retired buses into service;
d)justification of the cost of service;
e)number of buses that can be taken out of service and utilized in the pilot project once the LRT opens to the south;
f)operating costs for the project;
g)criteria for collection of data for determining success of the project. / Transportation
Due: July 11, 2006

CARRIED

FOR THE MOTION:J. Batty, T. Cavanagh, E. Gibbons, S. Mandel,
L. Sloan.

G.1.ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.c.CService Fee in Waste Management – Public Involvement Plan 

R. Neehall, Asset Management and Public Works Department, made a presentation and answered the Committee’s questions.

MOVED L. Sloan:

That Transportation and Public Works Committee recommend to City Council:

That the March 29, 2006, Asset Management and Public Works Department report 2006PWW028 be received for information.

CARRIED

FOR THE MOTION:J. Batty, T. Cavanagh, E. Gibbons, S. Mandel,
L. Sloan.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Transportation Programs for School Boards (J. Melnychuk) 

R. Millican, General Manager, Transportation Department, answered the Committee’s questions.

MOVED T. Cavanagh:

That the April 4, 2006, Transportation Department report 2006TD4655 be received for information. / Transportation

CARRIED

FOR THE MOTION:J. Batty, T. Cavanagh, E. Gibbons, S. Mandel,
L. Sloan.

Mayor S. Mandel left the meeting.

G.REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.1.ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.a.Wetland Acquisition Supporting Land Drainage 

W. D. Burn, General Manager, and J. Hodgson, Asset Management and Public Works Department, made presentations and answered the Committee’s questions.

MOVED L. Sloan:

That the March 28, 2006, Asset Management and Public Works Department report 2006PWD015 be received for information. / AMPW

CARRIED

FOR THE MOTION:T. Cavanagh, E. Gibbons, L. Sloan.

OPPOSED:J. Batty.

The Committee recessed at 12:07 p.m.

The Committee reconvened at 1:32 p.m.

Councillor L. Sloan was absent.

G.1.e.CBudget Adjustment and Change Order for the Procurement of a New Earth Pressure Balancing Tunnel Boring Machine 

W. D. Burn, General Manager, K. Sawatzky and S. Fernando, Asset Management and Public Works Department, answered the Committee’s questions.

MOVED J. Batty:

That Transportation and Public Works Committee recommend to City Council:

That a budget increase of $1.6 million to Project 05-23-9607 for the purchase of a new Earth Pressure Balancing Tunnel Boring Machine, with funding from Drainage Services Retained Earnings, be approved.
That the contract for awarding the contract for the procurement of a new Earth Pressure Balancing Tunnel Boring Machine to Lovat Inc. be increased by $2.1 million, from $2.8 million to $4.9 million (including GST).

CARRIED

FOR THE MOTION:J. Batty, T. Cavanagh, E. Gibbons.

ABSENT: L. Sloan.

G.1.f.CFlood Prevention Program (Building Edmonton’s Next Century – Strategies for Investment Plan Opportunities) 

W. D. Burn, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

Councillors J. Batty and E. Gibbons referred this item to City Council without a Committee recommendation.

G.2.TRANSPORTATION DEPARTMENT

G.2.b.Crosswalks and Crosswalk Lights – Best Practices for Pedestrian Safety 

MOVED J. Batty:

That item G.2.b. be dealt with now.

CARRIED

FOR THE MOTION:J. Batty, T. Cavanagh, E. Gibbons.

ABSENT:L. Sloan.

G. Teply, Transportation Department, made a presentation and answered the Committee’s questions. R. Millican, General Manager, Transportation Department, answered the Committee’s questions.

Mayor S. Mandel re-entered the meeting.

MOVED J. Batty:

That Administration implement pilot projects to evaluate the effectiveness of new measures to improve pedestrian safety at crosswalks and crosswalk lights, as proposed in the March 31, 2006, Transportation Department report 2006TD5309, and that a progress report return to Transportation and Public Works Committee after one year of the pilot project being implemented. / Transportation
Due: To Be Determined

CARRIED

FOR THE MOTION:J. Batty, T. Cavanagh, E. Gibbons, S. Mandel.

ABSENT: L. Sloan.

G.2.a.Change Order for Consulting Agreement: Southeast High Speed Transit Concept Planning Study (P.O. R903609) 

B. Stephenson, Transportation Department, made a presentation and answered the Committee’s questions. R. Millican, General Manager, Transportation Department, answered the Committee’s questions.

Mayor S. Mandel left the meeting.

MOVED T. Cavanagh:

That a change order for the Consulting Agreement with Bunt and Associates for the Southeast High Speed Transit Concept Planning Study (Purchase Order R903609) in the amount of $230,050 be approved, and that the revised value of the contract be $479,550 (including GST). / Transportation

CARRIED

FOR THE MOTION:J. Batty, T. Cavanagh, E. Gibbons.

ABSENT: L. Sloan.

MOVED J. Batty:

That the Committee meet in private to discuss the following items:

G.2.d.Edmonton Transit Advertising Contract

Section 16(1) of the Freedom of Information and Protection of Privacy Act.

G.2.e.Capilano Bridge Rehabilitation Delays – Costs

Section 16(1) of the Freedom of Information and Protection of Privacy Act.

CARRIED

FOR THE MOTION:J. Batty, T. Cavanagh, E. Gibbons.

ABSENT: L. Sloan.

The Committee met in private at 2:14 p.m.

MOVED T. Cavanagh:

That the Committee meet in public.

CARRIED

FOR THE MOTION:T. Cavanagh, E. Gibbons, J. Batty.

ABSENT:L. Sloan.

The Committee met in public at 2:29 p.m.

G.REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.2.TRANSPORTATION DEPARTMENT

G.2.d.Edmonton Transit Advertising Contract

MOVED J. Batty:

That the April 13, 2006, Transportation Department report 2006TD3891 be received for information.
That the April 13, 2006, Transportation Department report 2006TD3891 remain in private pursuant to section 16(1) of the Freedom of Information and Protection of Privacy Act.

/ Transportation

CARRIED

FOR THE MOTION:J. Batty, T. Cavanagh, E. Gibbons.

ABSENT: L. Sloan.

G.2.e.Capilano Bridge Rehabilitation Delays - Costs

MOVED J. Batty:

That the March 15, 2006, Transportation Department report 2006TD7683 be received for information.
That the March 15, 2006, Transportation Department report 2006TD7683 remain in private pursuant to section 16(1) of the Freedom of Information and Protection of Privacy Act.

/ Transportation

CARRIED

FOR THE MOTION:J. Batty, T. Cavanagh, E. Gibbons.

ABSENT: L. Sloan.

N.NOTICES OF MOTION

Councillor E. Gibbons asked whether there were any Notices of Motion. There were none.

O.ADJOURNMENT

The meeting adjourned at 2:30 p.m.

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CHAIRCITY CLERK

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Transportation and Public Works Committee

Meeting Minutes1 of 10

April 18, 2006, lt

INDEX

TRANSPORTATION AND PUBLIC WORKS COMMITTEE MINUTES

APRIL 18, 2006

A.CALL TO ORDER AND RELATED BUSINESS......

A.1. CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

A.3. ADOPTION OF MINUTES......

B.PROCEDURAL MATTERS......

B.1.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

B.2.TIME SPECIFICS AND DECISION TO HEAR......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES......

D.2. REPORTS ON ADMINISTRATIVE INQUIRIES......

D.2.a. Transportation Programs for School Boards (J. Melnychuk) 

D.3. STATUS OF REPORTS......

D.3.a.Effectiveness of Red Light Cameras......

G.REPORTS RELATED TO TRANSPORTATION AND PUBLIC WORKS COMMITTEE MATTERS

G.1. ASSET MANAGEMENT AND PUBLIC WORKS DEPARTMENT

G.1.a. Wetland Acquisition Supporting Land Drainage 

G.1.b. Alberta Environmental Protection and Enhancement Act – 2005 Annual Compliance/Release Report 

G.1.c. C Service Fee in Waste Management – Public Involvement Plan 

G.1.d. Sole Source Contract #R902788 – Increase to Wilco Landscape Contractors for Keillor Trail Project 

G.1.e. C Budget Adjustment and Change Order for the Procurement of a New Earth Pressure C Flood Prevention Program (Building Edmonton’s Next Century – Strategies for Investment Plan Opportunities) 

G.2. TRANSPORTATION DEPARTMENT

G.2.a. Change Order for Consulting Agreement: Southeast High Speed Transit Concept Planning Study (P.O. R903609) 

G.2.b. Crosswalks and Crosswalk Lights – Best Practices for Pedestrian Safety 

G.2.c. Universal Bus Pass Program (U-Pass) Referendum 

G.3. OTHER REPORTS......

G.3.a. Open Tenders $1,000,000 or Greater (Inclusive of GST) as at March 27, 2006 

IN-PRIVATE REPORTS......

G.2.d. Edmonton Transit Advertising Contract......

G.2.e. Capilano Bridge Rehabilitation Delays - Costs......

N.NOTICES OF MOTION......

O.ADJOURNMENT......