Transportation and Public Works Committee Minutes

April 17/25, 2007

Members: / Present:
J. Melnychuk, Chair / J. Melnychuk
R. Hayter, Vice-Chair / R. Hayter
M. Nickel / M. Nickel
M. Phair / M. Phair
S. Mandel / S. Mandel

Also in Attendance:

Councillor B. Anderson
Councillor J. Batty
Councillor E. Gibbons
Councillor K. Leibovici
Councillor L. Sloan
Councillor D. Thiele
A. B. Maurer, City Manager
J. Wright, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

Councillor J. Melnychuk called the meeting to order at 9:34 a.m.

A.2.Adoption of Agenda

Moved M. Nickel:

That the April 17, 2007, Transportation and Public Works Committee meeting agenda be adopted with the addition of the following items:

E.10.Fort Edmonton Park Footbridge

E.19.Edmonton Transit System Fare Policy

E.21.Sole Source Agreement: Fort Road Revitalization

E.22.Change Order to Contract D905032 Slabjacking/Mudjacking Services

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

A.3.Adoption of Minutes

Moved M. Phair:

That the March 5, 2007, and the April 3, 2007,Transportation and Public Works Committee meeting minutes be adopted.

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

The Committee selected the following items for debate: E.2., E.3., E.4., E.7., E.10., E.15., E.18, E.19., E.20., J.1., J.2., J.3., and private item P.2.

Moved M. Phair:

D.STATUS OF REPORTS

D.1.Surplus School Sites – School Building Envelope

That the revised due date of May 1, 2007, be approved. / AMPW
Due: May 1/07

E.REPORTS

E.1.Continuation of April 17, 2007, Transportation and Public Works Committee meeting

That the Transportation and Public Works Committee continue its April 17, 2007, meeting on April 25, 2007, in the River Valley Room from 9:30 a.m. to 5:30 p.m. with recess from 12 p.m. to 3 p.m. / City Manager

E.5.Northwest Projects Update

That Transportation and Public Works Committee recommend to City Council:

  1. That the 137 Avenue CN Rail Underpass, near 142 Street project, (2007 - design, 2008 to 2009 - construction) be approved.
  2. That the St. Albert Trail, from the Yellowhead Trail to north of 128 Avenue, reconstruction be approved for a total of $13,000,000, within Capital Program XX-66-1020 Arterial/Primary/Highway/Renewal/ Crack.
  3. That the 2007 budget for Capital Program 07-66-1020 Arterial/ Primary/Highway/Renewal/Crack, be increased by $6,357,000 to a total of $27,240,000, with offset funding coming from the following programs: $5,000,000 from 00-66-1611 Southeast Ring Road (Network Connection); and $1,357,000 from 07-66-1480 Primary/ Secondary Highway Connectors.

E.6.Purchase Additional LRT Vehicles

That Transportation and Public Works Committee recommend to City Council:

  1. That an amendment to the existing light rail vehicle contract of 26 vehicles with Siemens Canada Limited, to add an additional 11 vehicles for a new contract total of 37 vehicles, be approved.
  2. That Capital Profile 07-66-1651 LRT – Light Rail Vehicles in the amount of $49 million with the funding to be provided from Provincial Fuel Tax Rebate funds, as outlined in Attachment 1 of the March 15, 2007, Transportation Department report 2007TD2325, be approved.

E.8.Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at March 26, 2007

That Administration award the tender projects, as outlined in Attachment 1 of the March 26, 2007, Corporate Services Department report 2007COF030, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corp. Svcs.

E.9.Animal Control Facility - Consultant Appointment

That the appointment of Robert Ross Architect to provide Prime Consultant services for the design and construction of the Animal Control Facility for an estimated cost of $442,000 (GST exclusive) be approved. / AMPW

E.11.Fort Edmonton Park – Administration Building - Consultant Appointment

That the appointment of Anthony K. Eng Architect Limited, to provide Prime Consultant services for the design and construction of the Fort Edmonton Park Administration Building for an estimated cost of $340,000 (GST exclusive) be approved. / AMPW

E.12.Lease of Office Space - Scotia Place

That a lease between the City of Edmonton and Morguard Real Estate Investment Trust and Consolidated Properties (Jasper Avenue) Limited for office space at Scotia Place, be approved on the terms and conditions outlined in Attachment 1 of the March 13, 2007, Asset Management and Public Works Department report 2007PW9255. / AMPW

E.13.Request to Hire Consultant for Leger Site Servicing

That the services of an engineering consultant for the servicing of land in the Leger Neighbourhood be retained. / AMPW

E.14.Change Order to Contract D902916, Ready Mix Concrete

That Contract D902916 with Ready Mix Concrete be increased to a value not to exceed $2,000,000, including GST. / Transportation

E.16.Develop Policy of 30km/h Speed Zones for All Future Mobile Home Parks

That Administration establish a set of guidelines tointroduce speed limits to mobile home parks as a part of the Speed Zones Bylaw 6894. / Transportation

E.17.Addition of LRT Station - 40 Avenue and 111 Street

That the March 28, 2007, Transportation Department report 2007TD6815 be received for information. / Transportation

E.21.Sole Source Agreement: Fort Road Revitalization - Relocation of EPCOR Aerial Distribution Underground Lines to Underground Distribution Lines

That a sole source agreement with EPCOR Distribution for the Fort Road Redevelopment Project, to relocate existing aerial distribution lines to underground facilities, for a maximum of $1,500,000 be approved, and that the agreement be in a form acceptable to the City Manager. / Transportation

E.22.Change Order to Contract D905032 Slabjacking/
Mudjacking Services

That Contract D905032 with OSCO Gunite & Mudjacking Ltd. for slabjacking/mudjacking services be increased to a value classification B (from $2,000,000 - $4,000,000 total including GST). / Transportation

P.PRIVATE

P.1.Acquisition of Six Lots Required for the Downtown East Project

1.That the purchase of six lots, legally described on Attachment 1 of the April 2, 2007, Asset Management and Public Works Department report 2007PW2282, be approved.
2.That the April 2, 2007, Asset Management and Public Works report 2007PW2282 remain in private pursuant to section 25 of the Freedom of Information and Privacy Act. / AMPW

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

R. Ducharme, General Manager, Transportation Department, answered the Committee’s questions.

P.PRIVATE

P.2.184 Street, Stony Plain Road to North of 105 Avenue

Moved M. Phair:

That item P.2. be dealt with now.

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

Moved M. Phair:

1.That the cancellation of Contract No. 0714 (Tender No. 907259), 184 Street, from Stony Plain Road to North of 105 Avenue, be approved.
2.That the March 29, 2007, Transportation Department report 2007TD7092 remain in private pursuant to section 16 of the Freedom of Information and Protection of Privacy Act. / Transportation

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

B.2.Time Specifics and Decision to Hear

Moved M. Phair:

That the following item be dealt with as the second item of business:

E.7.Hired Grader Retainer Costs

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

Moved M. Phair:

That the Committee hear from the following delegations:

E.2.Restrictions – Belgravia Road Busway Overpass

R. Hutchinson, Belgravia Community League

E.19.Transit Fare Structure

B. Sander and/or T. Shea

The Committee requested that the motion to hear delegations be split for voting purposes.

MOTION TO HEAR DELEGATIONS ON ITEM E.2., put:

E.2.Restrictions – Belgravia Road Busway Overpass

R. Hutchinson, Belgravia Community League

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

MOTION TO HEAR DELEGATIONS ON ITEM E.19., put:

E.19.Transit Fare Structure

B. Sander and/or T. Shea

Lost

For the Motion:M. Phair.

Opposed:R. Hayter, J. Melnychuk, M. Nickel.

E.REPORTS

E.2.Restrictions - Belgravia Road Busway Overpass

R. Hutchinson, Belgravia Community League, made a presentation and answered the Committee’s questions.

R. Ducharme, General Manager, Transportation Department;
M. Garrett, Planning and Development Department; B. Stephenson, Transportation Department; and P. Ohm, Planning and Development Department, answered the Committee’s questions.

Moved M. Nickel:

1. That Administration amend the Belgravia McKernan Parkallen Community Plan through text and mapping to note the busway is for authorized vehicles only; so as to alert the public about the existence of limits on the busway.
2. That Administration apply a warning in the electronic warning data base (Posse) about the south campus lands, and busway traffic limitations.
3. That Administration investigatethe installation of signage,if required,to advise that the facility is for authorized use only. / Parts 1 and 2
Planning & Dev.
Part 3
Transportation
Public Hearing
Due: To Be
Determined

Carried

For the Motion:J. Melnychuk, M. Nickel, M. Phair.

Opposed:R. Hayter.

Moved M. Nickel:

That Administration include a statement in the Belgravia Area Redevelopment Plan, indicating that any non-academic development generated traffic will not have access to the busway. / Planning & Dev.
Public Hearing
Due: To Be
Determined

M. Garret, Planning and Development Department; and J. Wright, Office of the City Clerk, answered the Committee’s questions.

Carried

For the Motion:R. Hayter, M. Nickel, M. Phair.

Opposed:J. Melnychuk.

E.7.Hired Grader Retainer Costs

M. Koziol, Transportation Department, made a presentation.

R. Ducharme, General Manager, and M. Kozoil, Transportation Department, answered the Committee’s questions.

Mayor S. Mandel entered the meeting.

R. Ducharme, General Manager, M. Koziol, and B. Belcourt, Transportation Department, answered the Committee’s questions.

Moved J. Melnychuk:

That Transportation and Public Works Committee recommend to City Council:

  1. That Transportation Department enter into three-year agreements with hired grader contractors to secure hired graders and operators by paying a monthly guaranteed retainer fee.
  2. That $6.1 million be included in the Transportation Department’s Operating Budget for 2008 to secure hired graders and operators by paying a monthly guaranteed retainer fee.

Carried

For the Motion:R. Hayter, S. Mandel, J. Melnychuk, M. Nickel.

Opposed:M. Phair.

Mayor S. Mandel left the meeting.

E.4.Activity Report – City of Edmonton Non-Profit Housing Corporation - 2006

J. Lee, City of Edmonton Non-Profit Housing Corporation; and
T. J. Loat, Asset Management and Public Works Department, answered the Committee’s questions.

Councillor J. Melnychuk vacated the Chair and Councillor R. Hayter presided. Councillor J. Melnychuk left the meeting.

Moved M. Phair:

That the March 28, 2007, City of Edmonton Non-Profit Housing Corporation report 2007CANP01 be received for information. / Non-Profit Housing Corp.

Carried

For the Motion:R. Hayter, M. Nickel, M. Phair.

Absent:J. Melnychuk.

Councillor J. Melnychuk re-entered the meeting. Councillor R. Hayter vacated the Chair and Councillor J. Melnychuk presided.

J.ADMINISTRATIVE RESPONSES

J.1.Activities of the Alberta Water Council (L. Sloan)

A. B. Maurer, City Manager, answered the Committee’s questions.

Moved M. Phair:

That the February 1, 2007, Office of the City Manager report 2007CMO013 be postponed to the May 1, 2007, Transportation and Public Works Committee meeting. / City Manager
Due: May 1/07

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Phair.

Absent:M. Nickel.

E.REPORTS

E.10.Fort Edmonton Park Footbridge

Moved M. Phair:

That $4.2 million in project profile 06-21-5377 Fort Edmonton Park Footbridge remain funded in 2007/2008 pending the outcome of the June 2007 budget adjustment report. / AMPW

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Phair.

Absent:M. Nickel.

E.3.Sinking of Roadways Due to Water Table Problems

M. Koziol, D. Lewycky and H. Donovan, Transportation Department; and W. D. Burn, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

Moved M. Phair:

That Orders of the Day be extended to complete item E.3.

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Phair.

Absent:M. Nickel.

Moved M. Phair:

That the January 18, 2007, Transportation Department report 2007TD2689 be received for information. / Transportation

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Phair.

Absent:M. Nickel.

The Committee adjourned at 12:05 p.m.

The Committee reconvened on Wednesday, April 25, 2007, at
9:32 a.m.

J.ADMINISTRATIVE RESPONSES

J.3.Rail Corridors/ Corridors - (D. Thiele)

Moved M. Phair:

That item J.3. be dealt with as the second item of business.

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

(Continued on page 11)

E.REPORTS

E.18.Mature Neighbourhood Renewal – 2007 Update

M. Koziol and J. Kabarchuk, Transportation Department, answered the Committee’s questions.

Moved M. Nickel:

That the March 27, 2007, Transportation Department report 2007TD6647 be received for information.

Amendment Moved M. Phair:

That a part 2 be added as follows:

2.That Administration provide information at the appropriate time regarding in-house capacity for neighbourhood reconstruction and winter road maintenance.

Carried

For the

Amendment:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

Motion, as Amended, on item E.18., put:

1.That the March 27, 2007, Transportation Department report 2007TD6647 be received for information.
2.That Administration provide information at the appropriate time regarding in-house capacity for neighbourhood reconstruction and winter road maintenance. / Transportation
Due: To Be
Determined

Carried

For the Motion

As Amended:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

J.ADMINISTRATIVE RESPONSES

J.3.Rail Corridors/ Corridors - (D. Thiele)

(Continued from page 10)

L. Brenneis, Asset Management and Public Works Department, answered the Committee’s questions.

Moved M. Phair:

That item J.3. be made debatable to allow action motions to be made in response to the content of the report.

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

Moved M. Phair:

1.That the March 20, 2007, Transportation Department report 2007TD0695 be received for information.
2..That the March 20, 2007, Transportation Department report 2007TD0695 2007D0695 be referred to the Transportation Master Plan Administration and consultants to have a long-term look at rail corridors (50 – 100 years) and what may be useful in future considerations of light rail, bus and busway multi-use trails, etc. (It may be useful to have maps of rail corridors and other applicable corridors.) / Transportation
Due: Jan/08
J.3. cont.
Transportation
Due: Jan/08

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

E.REPORTS

E.15.Whitemud Drive Overlay, 149 Street to 170 Street - Update

J. Kabarchuk, Transportation Department, answered the Committee’s questions.

Councillor J. Melnychuk vacated the Chair and Councillor R. Hayter presided. Councillor J. Melnychuk left the meeting.

J. Kabarchuk, Transportation Department, answered the Committee’s questions.

Councillor J. Melnychuk re-entered the meeting. Councillor R. Hayter vacated the Chair and Councillor J. Melnychuk presided.

Moved J. Melnychuk:

That the March 27, 2007, Transportation Department report 2007TD7431 be received for information. / Transportation

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

J.ADMINISTRATIVE RESPONSES

J.2.Dogs Off-Leash Areas (L. Sloan)

L. Brenneis, Asset Management and Public Works Department, answered the Committee’s questions. Copies of the 2007 Parks for Paws brochure were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

Moved J. Melnychuk:

That the March 28, 2007, Asset Management and Public Works report 2007PW9406 be received for information. / AMPW

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel.

Opposed:M. Phair.

E.19.Edmonton Transit System Fare Policy

E.20.Transit Fares

Moved M. Phair:

That: items E.19. and E.20 be dealt with at 2 p.m.

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel.

Opposed:M. Phair.

The Committee recessed at 10:55 a.m.

The Committee reconvened at 2:05 p.m.

E.19.Edmonton Transit System Fare Policy

E.20.Transit Fares

P. Waisman, Transportation Department, made a presentation and answered the Committee’s questions.

Councillor R. Hayter entered the meeting.

C. Stolte, Transportation Department, answered the Committee’s questions. J. Wright, Office of the City Clerk, answered the Committee’s questions.

An Alternative Proposal on the Edmonton Transit Fare Structure provided by Councillor M. Phair was distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

E.19.Edmonton Transit System Fare Policy

Moved M. Phair:

That Transportation and Public Works Committee recommend to City Council:

That Policy C451D, the Edmonton Transit System Fare Policy, replacing page 2 with the Alternative Proposal on the Edmonton Transit Fare Structure (Attachment 3 of the April 11, 2007, Transportation Department report 2007TD6826) be approved.

Not Put

J. Wright, Office of the City Clerk, answered the Committee’s questions.

Councillors J. Melnychuk and M. Phair referred this item to City Council without a Committee recommendation.

E.20.Transit Fares

MOTION ON THE FLOOR AT CITY COUNCIL

MOVED K. Leibovici – S. Mandel (Made at the December 2006 City Council Budget meeting):

That the Transportation Department 2007 Operating Budget – Transit Fares be increased as follows:

Adult Monthly Passes from $59.00 to $64.00

Post Secondary Pass from $54.00 to $59.00

School Pass – Public from $42.00 to $47.00

School Pass – Catholic from $42.00 to $47.00

and that the increased revenues be used to reduce the tax levy.

Moved R. Hayter:

That Transportation and Public Works Committee recommend to City Council:

That the Motion on the Floor at City Council be withdrawn or defeated.

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

Family Fare Proposal

Moved R. Hayter:

That Administration report back to the Transportation and Public Works Committee on introducing a family fare proposal for implementation in 2008. / Transportation
Due: June 12/07

C. Stolte, Transportation Department; and J. Wright, Office of the City Clerk, answered the Committee’s questions.

Carried

For the Motion:R. Hayter, J. Melnychuk, M. Nickel, M. Phair.

R.NOTICES OF MOTION

Councillor J. Melnychuk asked whether there were any Notices of Motion. There were none.

S.ADJOURNMENT

The meeting adjourned at 3:05 p.m.

______

ChairCity Clerk

Transportation and Public Works CommitteeMinutes | April 17/25, 2007, sv, nr1 of 15

INDEX

TRANSPORTATION AND PUBLIC WORKS COMMITTEE MINUTES

APRIL 17/25, 2007

A.CALL TO ORDER AND RELATED BUSINESS......

A.1.Call to Order......

A.2.Adoption of Agenda......

A.3.Adoption of Minutes......

B.PROCEDURAL MATTERS......

B.1.Items Selected for Debate and Vote on Remaining Items......

B.2.Time Specifics and Decision to Hear......

D.STATUS OF REPORTS

D.1.Surplus School Sites – School Building Envelope......

E.REPORTS

E.1.Continuation of April 17, 2007, Transportation and Public Works
Committee meeting

E.2.Restrictions - Belgravia Road Busway Overpass

E.3.Sinking of Roadways Due to Water Table Problems

E.4.Activity Report – City of Edmonton Non-Profit Housing
Corporation - 2006

E.5.Northwest Projects Update

E.6.Purchase Additional LRT Vehicles

E.7.Hired Grader Retainer Costs

E.8.Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at
March 26, 2007

E.9.Animal Control Facility - Consultant Appointment