(2016)1
Minutes for the Monthly Meeting of Llantrisant Community Council held at Caerlan Hall, Llantrisant
on14thMarch2017 at 6.30pm
PRESENT:Cllr Julie Barton (Chair), Cllr David Nicholas, Cllr Arlene Moss, Cllr Allan Matheson, Cllr Louisa Mills, Cllr Nicholas Powell, Cllr Paula Yeo and Cllr Ron Hunt together with the Clerk Mrs Alison Jenkins.
AGENDA ITEM 1
To receive apologies for absence.
Apologies for absence were received from Cllr Jonathan Gilmore, Cllr Veronica Nicholas, Cllr Gill Morrisand Cllr Paul Baccara.
The letter from Cllr Morris was briefly discussed, it was AGREED there was no benefit in a detailed deliberation and it was agreed to note the letter.
AGENDA ITEM 2
There were no declarations of interest.
AGENDA ITEM 3
Minutes:The minutes of the Monthly Meeting held on the 14thFebruary2017 were confirmed and signed as a true record.
Cllr Matheson and Cllr Hunt fedback on the Planning training they had attended in particular regarding S106 funding and CiL.
Cllr Moss highlighted that the current bus company are telling passengers that the community bus will be stopping at the end of the month. The Clerk was asked to spread the word that this was not the case and that a new provider would be taking on the service.
Cllr Matheson reported on the success of the clean up at Brynteg allotments and the support provided by Keep Wales Tidy and RCT Tidy Team.
The minutes of the full council Meeting held on the 21st February 2017 were confirmed and signed as a true record.
Agenda item 3, it was noted that the amount for Beddau & Tynant Projects should read £6,000 as it covers 2 wards. Cllr Moss wished it recorded that she was not happy with the way the project funding had been allocated in the budget for 2017/18.
AGENDA ITEM 4.
a. To receive an update on the meeting with RCT at Carlton Crescent.
Cllr Morris and Cllr Barton met with Cllr Willis and 3 representatives from RCT Highways department on Friday 24th February. Apparently RCT are no longer using the contractors responsible for the work, problems with water usage were solved and a promise to improve the standard of work around the tree at the end of the street was made. Several areas did not meet the criteria for work to be completed which is why they were left undone.
b. The Clerk’s report on actions since the last meeting was noted
6.45pm Cllr Mills and Cllr Moss left the meeting
AGENDA ITEM 5 Pending
Cllr Matheson updated those present on a recent meeting regarding the verges at Dan Caerlan. There were no other actions required on pending items.
The revised quote for the defibrillator cabinet was noted.
AGENDA ITEM 6 Finance
- The income and expenditure accounts for February 2017 were accepted and approved.
- The accounts for payment for March 2017 were adopted and cheques as listed were signed by Cllr Matheson and Cllr D Nicholas. Cllr Mills and Cllr Matheson will authorise the on line payments.
Talk Talk / Broadband/Landline / £ 28.04
Xinn Ltd / Web Provision / £ 10.00
Barclaycard / Hall supplies / £ 430.07
Petty Cash / Blue bags and batteries / £ 33.50
Trustmark / Stationary / £ 225.97
Came and Company / Insurance (Increased premium) / £ 27.23
BT / Phone Bill / £ 131.14
Auditing Solutions Ltd / Internal Audit Service / £ 504.00
Unity Trust / Bank Charges / £ 46.50
Gear4Music / PA System / £ 331.34
BT / Llys y Cwm Alarm Line rental / £ 45.47
HMRC / NI and Tax (Feb) / £ 919.56
Wages / Pay (Mar) / £ 4,908.96
Pensions / Pensions (Feb) / £ 1,347.90
Aspyre Training / Sign Language Course / £ 560.00
Teenage Cancer Trust / Donation / £ 250.00
Plusnet / Broadband Llys y Cwm / £ 13.49
Amethyst Plumbing / Call out and repair - Llys y Cwm / £ 130.00
Welsh Water / Water - Caerlan / £ 261.33
Chubb / Fire Extinguisher Servicing / £ 165.63
Leekes / Toilet Seat / £ 22.00
Welsh Water / Penygawsi - Water Rates / £ 16.55
RCT CBC / Bus Shelters / £ 6,758.45
Welsh Water / Water - Works Depot / £ 42.83
RCT CBC / No. 47 Bus Service - Feb / £ 398.00
Llantrisant Town Trust / Beating the Bounds 2017 grant / £ 10,000.00
Afon Community Dance / Grant / £ 300.00
RCT Homes / Garage Rent / £ 28.58
UK Fuels / Diesel / £ 90.60
Hollybush Tyre & Maintenance / Tyre repairs / £ 66.00
TOTAL / £ 28,193.14
c. The virements for the end of year were AGREED as listed.
Code from / Code To / Amount / Note4204/101 / 4205/101 / 50.00 / Postage to telephones
4202/101 / 4215/101 / 100.00 / Computer costs to audit fees
4220/101 / 4215/101 / 170.00 / General Insurance to audit fees
4225/101 / 4235/101 / 20.00 / Chairs allowance to public relations
4001/102 / 4002/102 / 2560.00 / Salaries to NI& PAYE
4001/102 / 4003/102 / 1250.00 / Salaries to Pensions
4230/101 / 4015/102 / 250.00 / Councillors expenses to training
4220/101 / 4105/310 / 1000.00 / General Insurance to Street Furniture
4100/310 / 4105/310 / 250.00 / Works Depot to Street Furniture
4001/102 / 4105/310 / 1000.00 / Salaries to Street Furniture
4065/201 / 4055/201 / 60.00 / Caerlan maintenance contracts to water
4065/201 / 4063/201 / 20.00 / Caerlan Maintenance contracts(MC) to cleaning
4061/205 / 4055/205 / 45.00 / Llys y Cwm Gas to water
4065/201 / 4065/201 / 135.00 / Caerlan MC to Llysycwm MC
4074/301 / 4066/205 / 95.00 / Van Insurance to Llysycwm repairs & maintenance
4102/310 / 4103/310 / 70.00 / Machine repairs to outside work if boardwalk approved
The discussion regarding the deficit with Talbot Green Projects was deferred until Cllr Moss returned to the meeting.
d. The results of the 2016 Valuation showing the revised Employer Contribution rates and deficit to be paid for 2017/18, 2018/19 and 2019/2020 for the Local Government Pension Scheme were noted.
e. The increase in the living wage from 1st April was noted and will be applied to all relevant staff.
f. It was AGREED to allocate £300 to Llantrisant RFC, £200 to Keep Wales Tidy and £300 to the defibrillator outside the Parish Office from Llantrisant grants. The £300 remaining in the general grant funds will also be used for the extra cost of an external cabinet for the defibrillator.
AGENDA ITEM 7 Planning
- The planning applications received since the last meeting were noted:
Application Ref: 17/0106/10 Proposal: Proposed Ground Floor, Front and Rear Extension Location: 41 LLWYNCRWN ROAD, BEDDAU, PONTYPRIDD, CF38 2BE
Application Ref: 17/0115/10 Proposal: Change of use to A2. Location: UNIT 1, COMMON APPROACH, GWAUNMISKIN ROAD, BEDDAU, CF38 2BL
Application Ref: 17/0114/10 Proposal: First floor side extension. Location: 16 GARTH VIEW, BEDDAU, PONTYPRIDD, CF38 2BY
Application Ref: 17/0077/10 Proposal: Two storey extension to side of property, replace flat roof of existing extension with pitched roof. Location: 5 FOREST WALK, TALBOT GREEN, PONTYCLUN, CF72 8HH
Application Ref: 17/0122/10 Proposal: Retain front boundary wall at reduced height from 1750mm to 1430mm and side boundary fencing (first panel only) at reduced height to 1430mm. Proposed automatic entrance gates to the front.
Location: WHITEHALL, 65 LANELAY ROAD, TALBOT GREEN, CF72 8HY
Application Ref: 17/0054/10Proposal: Change of Use to Indoor Artificial Pitches, ancillary rooms & car parking Location: UNITS 11 & 11A, LLANTRISANT BUSINESS PARK, LLANTRISANT, PONTYCLUN, CF72 8YU
Application Ref: 17/0137/10 Proposal: Proposed new porch extension to front of property Location: 60 SOUTHGATE AVENUE, LLANTRISANT, CF72 8DR
6.55pm Cllr Moss returned to the meeting.
b. To dates and location of the hearing for the Ystrad Barwig Isaf development were noted.
Agenda item 6c was returned to. Historically any deficit or credit in the projects budget has been carried forward to the next year and Council felt it was an unwise precedent to set to write off any project overspend. However as the way the projects budget is allocated has been changed for 2017/18 it was AGREED as a one off to vire funds, as listed, to enable Talbot Green to start the new Council without a deficit. It was further noted that wards should not be able to overspend project money in the future.
Code fromCode toAmountNote
4074/3014151/106180.00Van Insurance to TG projects
4070/3014151/106180.00Fuel to TG projects
4001/1024151/106346.00Salaries to TG projects
AGENDA ITEM 8 Correspondence
- It was AGREED that Cllr Matheson would help the Clerk draft a response stating Council’s rejection of the proposed Rhondda and Llantrisant ward as proposed in the 2018 review – secondary consultation period on proposed changes to Parliamentary constituencies in Wales.
- The dates for the Welsh Audit Office Good Practice Exchange were noted.
- It was AGREED that Cllr Mills would be asked to attend the Afon Dance, Spring into Summer event.
- The consultation on a draft circular for the planning of gypsy, traveller and showpeople sites was noted.
- The Independent Remuneration Panel for Wales’ Annual Report for 2017/18 was noted and those Councillors who wish to claim expenses may do so.
- The start of the process to review RCTCBC’s Rights of Way Improvement Plan (RoWIP) was noted and Council wish to remain informed of further consulations.
- The correspondence from the Future Generations Commissioner for Wales was noted.
- The thank you from the Thursday Young at Heart Group was noted
- The RCTCBC consultation on Dog Control was noted and no response was confirmed.
- It was AGREED to fund two Pupil Achievement Awards, from the Chair’s Allowance. One for French and one for History.
- It was AGREED that the Chair would attend the Annual Court Leet Dinner.
- It was AGREED to donate £100 from the Chair’s Allowance to Bobath Cymru.
- It was AGREED to donate £100 from the Chair’s Allowance to Wales Air Ambulance.
- It was AGREED that Cllr Matheson and Cllr Barton would attend the meeting looking at setting up of a new walking route the Penrhys Pilgrimage.
- It was AGREED to become a Charter Branch for Tree Charter.
AGENDA ITEM 9 Summer planting
The change to the lampposts which have been approved for hanging baskets were noted and it was AGREED to order 3 basket trees for some of the small hanging baskets which could no longer go on lamp posts and order barrier planters for outside the Parish Office. Ward members to confirm new location for the planter from Penycoedcae. It was further AGREED to continue with Social Services to plant the hanging baskets and planters. Quotes still to be received before confirmation of the erection and watering of the baskets and planters.
AGENDA ITEM 10 Beddau & Tynant Projects.
Cllr Barton reported on a meeting with local Paralympian Sara Head regarding the benefit of an outdoor table tennis table for Mount Pleasant park. Following discussion it was AGREED that council had already considered this option previously and dismissed it.
7.30pm Cllr Barton left the meeting
AGENDA ITEM 11 Outside Work
Cllr D Nicholas updated Council on a meeting on Llantrisant common regarding building a boardwalk on Llantrisant Common to enable the future use of Bunny Walk no.1 It was AGREED to use £2,000 from the outside work budget to fund the new boardwalk in partnership with RCTCBC.
AGENDA ITEM 12 Llantrisant Information Boards
Cllr Matheson advised that the Clerk has been asked to write to Christian Hanagan to request a site meeting to receive an update on the Community Council information boards which have been removed from the Bullring and confirm a new location for the boards.
AGENDA ITEM 13 Defibrillators
- It was AGREED to fund the additional cost for the outdoor defibrillator cabinet with £300 from Llantrisant Grants and £300 from Umbrella Grants.
- Cllr Yeo was pleased to announce the positive response from SPAR regarding raising funds of a community defibrillator.
AGENDA ITEM 14 Membership of OVW
It was AGREED to renew Council’s membership of One Voice Wales.
AGENDA ITEM 15 Staffing
- Cllr Moss updated the meeting on the successful recruitment of a new Clerk. Catherine Craven will start work with the Council on the 1st June.
- It was AGREED to purchase £250 of High Street Vouchers and an engraved tankard to note the 40 years of service.
AGENDA ITEM 16 Health & Safety
- The annual risk assessments have once more been delayed.
- It was AGREED to replace the fire door in the kitchen at Caerlan.
AGENDA ITEM 17 Events
A brief summary of the earlier events committee was given. It is hoped to invite the Commission for Future Generations to the next meeting of local community groups. Dates have been set for the Christmas events and an art competition for the Schools in Crecy and local schools has been proposed and is to be discussed with the Town Trust as part of the Beating the Bounds celebrations.
AGENDA ITEM 18 Councillors Items
It was requested that the provision of chain link fence to the inside of the remaining boundary hedge between Brynteg Allotments and Newbridge road be placed on the agenda for the next meeting.
The next Monthly Meeting of Llantrisant Community Council will be held on Tuesday 11thApril 2017 at 6.30pm, Caerlan Hall.
Agenda Item / Task / By Whom3 / Advertise new service provider for Community Bus / Clerk & Local members
6 / Complete budget virements / Clerk
8a / Respond re parliamentary constituency review / Cllr Matheson and Clerk
8c / Attend Afon Dance, Spring into Summer / Cllr Mills
8j / Pupil Achievement Awards – Y Pant / Clerk
8k / Attend Court Leet / Cllr Barton
8l,m / Send cheques / Clerk
8n / Attend Penryhs Pilgramage meeting / Cllr Barton, Cllr Matheson
8o / Register as Charter Branch / Clerk
9 / Order planting of baskets, new basket trees and railing planters. Collect quotes for watering / Clerk
12 / Arrange site meeting re information boards / Clerk
13 / Order defibrillator and cabinet / Clerk
14 / Renew OVW Membership / Clerk
15 / Arrange long service award / Clerk
16 / Complete annual risk assessments / Clerk
17 / Request Future Generations Commissioner to attend next events meeting. / Clerk
17 / Speak to Town Trust regarding art competition / Cllr Matheson, Clerk
18 / Allotment fence to go on next agenda / Clerk
Signed...... Date: ......