1

Intergovernmental Affairs Committee

Meeting No. 1 Minutes

January 27, 1998

AD HOC INTERGOVERNMENTAL AFFAIRS COMMITTEE MEETING NO. 1

Tuesday, January 27, 1998

MEMBERS: / PRESENT:
R. Rosenberger, Chair / R. Rosenberger
M. Phair / M. Phair

ALSO IN ATTENDANCE:
D. Bray, Acting City Manager

S. Stadnyk, Law Branch, Corporate Services Department

H. Crone, Office of the City Manager

D. H. Edey, City Clerk

E. L. Britton, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER

D. H. Edey called the meeting to order at 3:13 p.m.

A.1.a.ELECTION OF CHAIR

D. Edey called for nominations for the position of Chair, Ad Hoc Intergovernmental Affairs Committee.

Councillor M. Phair nominated Councillor R. Rosenberger for the position of Chair.

MOVED M. Phair:

That nominations cease.

CARRIED

FOR THE MOTION:M. Phair, R. Rosenberger.

Councillor R. Rosenberger was elected by acclamation Chair for the Ad Hoc Intergovernmental Affairs Committee.

A.2.ADOPTION OF AGENDA

MOVED M. Phair:

That the Ad Hoc Intergovernmental Affairs Committee Agenda (No. 1) for the January 27, 1998 meeting be adopted.

CARRIED

FOR THE MOTION:M. Phair, R. Rosenberger.

J.OTHER COMMITTEE REPORTS

J.1.Intergovernmental Issues Committee.

D. H. Edey, E. L. Britton, Office of the City Clerk, S. Stadnyk, Law Branch, Corporate Services Department and D. Bray, Acting City Manager, answered the Committee’s questions.

Councillor Phair distributed an outline of his suggestions for the potential mandate of the Intergovernmental Issues Committee.

Discussion ensued concerning the mandate, scope, terms of reference, meeting schedules, developing strategy and process. The Committee reviewed the Terms of Reference that the City of Calgary has developed and discussed what would be appropriate in comparison for the City of Edmonton. The definition of “government” was debated and what Boards and Authorities are included in this definition.

The involvement of other Members of Council was discussed and what authority the Committee would have in taking action without going to City Council for approval. The following suggestions were raised:

a.avoid trivia;

b.avoid bureaucracy;

c.deal at a strategic level;

d.focus on major issues, if possible.

The Committee agreed that a philosophical statement and procedures on co-ordinating the approach with respect to dealing with other governments should be developed and what the impact this Committee, in their decision making process, would have at the political level.

It was decided that the Committee should follow the rules of a Standing Committee. It was determined that because the Committee will meet once a month and that flexibility should be considered when determining how items are placed on an agenda. Reports should be able to come through Agenda Review Committee or be submitted to the Chair of the Committee.

It was decided that the Committee would meet once a month, Tuesday afternoon at 1:30 p.m., after the Utilities and Public Works Committee meeting, in the River Valley Room.

MOVED M. Phair:

That the Administration prepare a report on the items that were discussed at this meeting, to come back to the February 18, 1998 Ad Hoc Intergovernmental Affairs Committee meeting, before presentation to City Council. / Corporate Svcs.
Due: Feb. 18, 1998

CARRIED

FOR THE MOTION: M. Phair, R. Rosenberger.

J.2.Staff Resources for Intergovernmental Issues

D. H. Edey, Office of the City Clerk, H. Crone, Office of the City Manager and D. Bray, Acting City Manager, answered the Committee’s questions.

It was decided that this Committee needed an individual that could research, analyze, have good writing skills, can co-ordinate meetings with other governments and work on other specific projects as needed.

MOVED M. Phair:

That the City Manager prepare an outline for the February 18, 1998 Ad Hoc Intergovernmental Affairs Committee meeting on how staff resources will be allocated to co-ordinate intergovernmental issues. Where possible a resource co-ordinator should be identified. / City Manager
Due: Feb. 18, 1998

CARRIED

FOR THE MOTION: M. Phair, R. Rosenberger.

J.3.Other Business

No other business was discussed.

J.4.Next Meeting Date

D. H. Edey and E. L. Britton, Office of the City Clerk, answered the Committee’s questions.

The next meeting of the Intergovernmental Affairs Committee will be held on February 18, 1998 at 2:00 p.m., in the Councillor’s Boardroom.

O.ADJOURNMENT

The meeting adjourned at 4:20 p.m.

______

CHAIROFFICE OF THE CITY CLERK

1

Intergovernmental Affairs Committee

Meeting No. 1 Minutes

January 27, 1998