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Executive Committee

Meeting Minutes

October 25, 2000

EXECUTIVE COMMITTEE MINUTES

Wednesday, October 25, 2000

MEMBERS: / PRESENT:
B. Smith, Chair / B. Smith
D. Thiele, Vice Chair / D. Thiele
A. Bolstad / A. Bolstad
R. Noce / R. Noce

ALSO IN ATTENDANCE:
Councillor M. Phair.*

Councillor R. Rosenberger.*

A.B. Maurer, Acting City Manager.

E.L. Britton, Office of the City Clerk.

* Attended part of the meeting.

A.1.CALL TO ORDER

Mayor B. Smith called the meeting to order at 9:30 a.m.

Councillor M. Phair was in attendance.

A.2.ADOPTION OF AGENDA

MOVED R. Noce:

That the Executive Committee Agenda for the October 25, 2000 meeting be adopted with the following changes:

  1. That the following items be added to the agenda:

E.2.c.Collective Bargaining. [IN PRIVATE].

E.5.a.Status of the Proposed “Rave Bylaw”.

  1. That item E.2.c. be dealt with at 11:30 a.m.
  2. That item E.5.a. be dealt with at 1:30 p.m.

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

A.3.ADOPTION OF MINUTES

MOVED R. Noce:

That the Minutes of the October 4, 2000 Executive Committee Meeting be adopted.

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED R. Noce:

That items D.2.a., D.2.b., D.2.c., E.1.a. C, E.1.b. C, E.1.c. C, E.1.e. C, E.1.f. , E.2.a., E.2.b. C, E.4.a. C, E.4.b. C, E.4.d. C, E.5.a. and the in private item E.2.c. be exempted for debate; and

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.3.STATUS OF REPORTS

D.3.a.Group Homes (Update).

That the revised due date of Nov. 29, 2000 be approved. / Community Svcs.
Due: Nov. 29, 2000

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.d.Delegation of Authority – Quarterly Report (July - Sept 2000).

That the October 10, 2000 Office of the City Manager report be received for information. / City Manager

E.4.c.CClosure of the Avenue of Nations Business Revitalization Zone and Association.

That the Executive Committee recommend to City Council:

  1. That Attachments 1 and 2 of the September 27, 2000 Planning and Development Department report be received for information.
  1. That the Administration's use of the surplus funds from the closure of the Avenue of Nations BRZ Association for the maintenance of the streetscape improvements existing within the area, under the co-ordination of the Transportation and Streets Department be approved.

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

B.3.DECISION TO HEAR AND TIME SPECIFICS

MOVED R. Noce:

a)That Executive Committee hear from the following delegations:

E.5.a.Status of the Proposed “Rave Bylaw”.

  1. Lillian Pushor, General Manager, Alberta Place Suite Hotel.
  2. Nicola Coulstring, Manager, Cathedral Close Apts., Greater Edmonton Foundation.
  3. Mike Peebles, Edmonton Rave Safe.
  4. Hans von Bloedau, Edmonton Plaza Hotel.
  5. Lynda Haley, Edmonton House Suite Hotel.
  6. Tanggie Maw, Edmonton Youth Council.
  7. Brent Green, MBR Holdings Ltd.
  8. Gary Dewhurst, HB Promotions.
  9. Graeme Smith, Downtown Edmonton Community Association.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Local Improvement Charge for Lands at 3805 – 118 Avenue – Hope Mission (R. Noce).

The Hope Mission, which is a charity that carries on various work in the City of Edmonton, is interested in constructing a skateboard park at 3805 – 118 Avenue (Plan 2528 AR, Block 12, Lots 5 to 13 inclusive). There is a substantial local improvement charge against the land.
I would ask the City Manager to respond to the following questions:
  1. Please provide a history relating to the local improvement charge for the lands at 3805 – 118 Avenue (Plan 2528 AR, Block 12, Lots 5 to 13 inclusive).
  2. Would the City Administration support the waiving of the local improvement charge as the City’s contribution to the project?
I would ask the City Manager to respond to the Executive Committee by November 8, 2000. / Planning & Dev.
Due: Nov. 8, 2000

D.1.b.Terms of the Agreement Related to Sale of Schools by Edmonton Public School Board (R. Noce).

The Edmonton Public School Board is in the process of selling eight schools that have been sitting empty for years.
I would ask the Planning and Development Department (“Department”) to respond to the following questions:
  1. What are the terms of the agreement, if any, between the City of Edmonton and the Edmonton Public School Board relating to the sale of schools by the Edmonton Public School Board?
  2. Will the communities affected by the potential closure and/or sale of schools have an opportunity to discuss the future uses of the former school sites?
I would ask the Department to respond to the Executive Committee by November 29, 2000. / Community Svcs.
Due: Nov. 29, 2000

D.1.c.10% Decrease for 2001 Education Property Taxes (M. Phair).

Recent news reports lead me to believe that the MLA Committee that dealt with education taxes, assessment and capping last year is now dealing with the announced 10% decrease for 2001 education property taxes.
I would like the following information:
  1. Has the City Administration had any contact with the Committee or Provincial administration about the proposed 10% decrease and how it will be implemented?
  2. Has the Administration any suggestions on how this 10% should be implemented so that Edmontonians benefit from the reduction, and if so how this might be communicated to the Provincial government?
I would like this report to return to the Executive Committee at its next meeting if possible. / Planning & Dev.
Due: Nov. 8, 2000

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.The City of Edmonton Investment Committee (B. Smith).

MOVED A. Bolstad:

That item D.2.a. be made a debatable item to allow action motions to be made in response to the content of the report.

carried

(Sec. 46(c), B.L. 12300)

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

R. Garvey, Acting General Manager, Corporate Services Department, answered the Committee’s questions.

MOVED R. Noce:

That item D.2.a. be postponed until 11:30 a.m. and be dealt with in private at that time.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

(Cont’d. on page 13).

D.2.b.Encroachments (M. Phair).

L. Benowski, Acting General Manager, and W. Cameron, Planning and Development Department, answered the Committee’s questions.

MOVED R. Noce:

That the October 4, 2000 Planning and Development Department report be received for information. / Planning & Dev.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

D.2.c.Outcome of the Auction of Electrical Power Purchase Arrangements (P.P.A.’s) (M. Phair). 

R. Garvey, Acting General Manager, Corporate Services Department, answered the Committee’s questions.

MOVED R. Noce:

That the September 25, 2000 Corporate Services Department report be received for information. / Corporate Svcs.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

MOVED R. Noce:

That items E.1.a. C, E.1.b. C, E.1.c. C and E.2.b. C be dealt with together.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.1.a.CBylaw 12425 - City Administration Bylaw Amendment No. 1. 

E.1.b.CBylaw 12424 - City Auditor Bylaw. 

E.1.c.CBylaw 12426 - Procedures and Committees Bylaw Amendment No. 2. 

______

E.2.CORPORATE SERVICES DEPARTMENT

E.2.b.CRecruitment Process for the City Auditor.

A.B. Maurer, Acting City Manager; D. Wiun and B. Cook, Office of the Auditor General; and K. Fung, Corporate Services Department (Law); and J. MacPherson, Corporate Services Department (Human Resources), answered the Committee’s questions.

MOVED D. Thiele:

That the Executive Committee recommend to City Council:

That the Human Resources Branch recruit a City Auditor using the recruitment process outlined in the October 10, 2000 Corporate Services Department (Human Resources) report.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOVED B. Smith:

That the Executive Committee recommend to City Council:

That City Council be responsible for selecting the City Auditor.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOVED D. Thiele

That the Executive Committee recommend to City Council:

  1. That Bylaws 12425, 12424 and 12426 be given the appropriate readings.
  1. That after Bylaw 12424 is signed and passed, Mr. David Wiun, C.M.A., C.F.E. be appointed Acting City Auditor, subject to the current terms and conditions of employment, until a City Auditor is appointed.
  2. That, after Bylaw 12426 receives Third Reading, City Council schedule the following Special Executive Committee meetings to commence at 10:00 a.m. in the River Valley Room to deal with Audit matters:

Monday, January 29, 2001;

Monday, March 19, 2001;

Monday, June 25, 2001;

Monday, November 26, 2001.

Members of the Committee requested that the motion be split for voting purposes.

MOTION ON BYLAW 12425, put:

That the Executive Committee recommend to City Council:

That Bylaw 12425 be given the appropriate readings.

carried

FOR THE MOTION: B. Smith; A. Bolstad, D. Thiele.

OPPOSED:R. Noce.

MOTION ON BYLAW 12424, put:

That the Executive Committee recommend to City Council:

  1. That Bylaw 12424 be given the appropriate readings.
  1. That after Bylaw 12424 is signed and passed, Mr. David Wiun, C.M.A., C.F.E. be appointed Acting City Auditor, subject to the current terms and conditions of employment, until a City Auditor is appointed.

carried

FOR THE MOTION: B. Smith; A. Bolstad, D. Thiele.

OPPOSED:R. Noce.

MOTION ON BYLAW 12426, put:

That the Executive Committee recommend to City Council:

  1. That Bylaw 12426 be given the appropriate readings.
  1. That, after Bylaw 12426 receives Third Reading, City Council schedule the following Special Executive Committee meetings to commence at 10:00 a.m. in the River Valley Room to deal with Audit matters:
  2. Monday, January 29, 2001;
  3. Monday, March 19, 2001;
  4. Monday, June 25, 2001;
  5. Monday, November 26, 2001.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.1.e.CTelus Presentation – Plan for a New, Toll-Free Regional Calling Area .

A.B. Maurer, Acting City Manager, and Y. van Shaik, Corporate Services Department, answered the Committee’s questions.

Councillor R. Rosenberger entered the meeting.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

That City Council not support a Telus application to the CRTC to create a toll-free regional calling area for the Alberta Capital Region.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.1.f.CRegional Health Authority Elections. 

A.B. Maurer, Acting City Manager; and D.H. Edey, City Clerk, answered the Committee’s questions.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

That Mayor B. Smith write a letter to Premier R. Klein:

  1. Reiterating City Council’s position that “Regional Health Authority Elections be undertaken by the Province, with no costs to the City, at a time other than Municipal elections”.
  2. Requesting, that if the Province is going to proceed with electing board members of the Regional Health Authorities in October 2001, decisions with respect to these elections be made immediately and communicated to municipalities.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.Northwestern Utilities Limited (ATCO Gas North) Gas Rate 1999-2000 Reopener Settlement.

M. Sherk, Corporate Services Department (Law); and B. Follett, Asset Management and Public Works Department, answered the Committee’s questions.

MOVED D. Thiele:

That the Memorandum of Agreement dated January 1, 2000 amending the North Core Agreement between Northwestern Utilities Limited (ATCO Gas North) and its Core Customers be ratified by the City of Edmonton. / Corporate Svcs.
Asset Mgmt. & Public Works

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.d.CIntermunicipal Issue Resolution Process.

R. Caldwell and M. Exner, Planning and Development Department, made a presentation and answered the Committee’s questions.

R. Caldwell introduced members of the Intermunicipal ADR Design Team who were in attendance.

Mayor B. Smith vacated the Chair and Councillor D. Thiele presided.

Mayor B. Smith left the meeting.

Mayor B. Smith re-entered the meeting.

Councillor D. Thiele vacated the Chair and Mayor B. Smith presided.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

  1. That the principles, protocols and processes contained in the report entitled “A Process for Resolving Intermunicipal Planning Issues” (Attachment 1 of the October 5, 2000 Planning and Development Department report), be approved.
  1. That at the October 31, 2000 City Council meeting, this item be dealt with time specific at 10:00 a.m.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOVED R. Noce:

That the Planning and Development Department provide a status report in March, 2001 to the Executive Committee on this issue, specifically as it relates to the discussions with other municipalities. / Planning & Dev.
Due: Mar. 14, 2001

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOVED R. Noce:

That the Committee meet in private.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

The Committee met in private at 11:35 a.m.

MOVED R. Noce:

That the Committee meet in public.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

The Committee met in public at 11:55 a.m.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.c.Collective Bargaining.

MOVED D. Thiele:

  1. That the October 23, 2000 Corporate Services Department (Human Resources) report remain in private as it pertains to collective bargaining as per s. 24(1) Freedom of Information and Protection of Privacy Act.
  2. That the Administration be directed to negotiate in accordance with Attachment 1 of the October 23, 2000 Corporate Services Department (Human Resources) report.
/ Corporate Services

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.The City of Edmonton Investment Committee (B. Smith).

(Cont’d. from p. 6).

MOVED D. Thiele:

That the September 25, 2000 Corporate Services Department report be postponed until the November 8, 2000 Executive Committee meeting. / Corporate Svcs.
Due: Nov. 8, 2000

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.4.a.CRequest to Cancel Penalties on Property Tax Arrears Re: Property Tax Roll Accounts 1153535, 4085072, 1273390, 1273408, 1273424, 1273432, 1307305, 3029550, 4019444, 9977510, Marnell Resources Ltd. 

L. Benowoski, Acting General Manager, and D. McLean, Planning and Development Department, answered the Committee’s questions.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

  1. That a settlement for arrears of property taxes for MarnellResources Ltd. be approved as follows:

$100,000 – August 15, 2000 (paid);

$100,000 – November 15, 2000;

$ 56,861 – February 15, 2001.

$256,861

  1. That the write-off of $150,601.15 in current penalties be approved.
  2. That no further accrual of penalties be imposed to February 15, 2001.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.4.b.CRequest to Cancel Penalties on Property Tax Arrears Re: Property Tax Roll Accounts 7298201, 7298219, 7298235, 346661 Alberta Ltd. and Nicholaos and Bonnie Papadopoulos, 12211 – 23 Avenue, Edmonton, Alberta.

L. Benowoski, Acting General Manager, and D. McLean, Planning and Development Department answered the Committee’s questions. Photographs of the property were circulated to Members of the Committee and filed with the Office of the City Clerk.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

That a settlement for arrears of property taxes for 346661AlbertaLtd. and Nicholaos and BonniePapadopoulos, be approved as follows:

Accept payment of $22,622.89 as full settlement of taxes outstanding in the amount of $62,054.78, which will result in the write-off of $39,431.89 in penalties.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

The Committee recessed at 12:06 p.m.

The Committee reconvened at 1:31p.m.

E.5.OTHER REPORTS

E.5.a.Status of the Proposed “Rave Bylaw”. 

P. Fearon, Edmonton Police Service, made a presentation.

L. Pushor; N. Coulstring; and M. Peebles, made presentations and answered the Committee’s questions.

H. von Bloedau; and L. Haley made presentations.

T. Maw made a presentation and answered the Committee’s questions.

D. Satre, Community Services Department, answered the Committee’s questions.

B. Green; and G. Smith, made a presentation and answered the Committee’s questions. Copies of Mr. Smith’s presentation were distributed to Members of the Committee and filed with the Office of the City Clerk.

MOVED R. Noce:

That the Committee hear from Wes Taliani.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

W. Taliani made a presentation and answered the Committee’s questions.

P. Fearon, Edmonton Police Service, answered the Committee’s questions.

A.B. Maurer, Acting City Manager, and D.H. Edey, City Clerk, answered the Committee’s questions.

MOVED B. Smith:

  1. That Bylaw Services, in conjunction with any other necessary City departments, be instructed to create administrative protocols and/or Bylaw amendments that address the recommendations for action (Attachment 1 of the October 18, 2000 Edmonton Police Services report) dealing with all-night dance clubs and all-night dance events.
  2. That the Administration provide a status report at the December 13, 2000 Executive Committee meeting at 10:00 a.m.
/ Police Service
Due: Dec. 13, 2000
@ 10:00 a.m.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

N.NOTICES OF MOTION

Mayor B. Smith asked whether there were any Notices of Motion. There were none.

(Sec. 91. B.L. 12300)

O.ADJOURNMENT

The meeting adjourned at 3:20 p.m.

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CHAIRCITY CLERK

EXECUTIVE COMMITTEE MINUTES

INDEX TO MINUTES

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

A.3.ADOPTION OF MINUTES......

B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

B.3.DECISION TO HEAR AND TIME SPECIFICS......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Local Improvement Charge for Lands at 3805 – 118 Avenue – Hope Mission (R. Noce)......

D.1.b.Terms of the Agreement Related to Sale of Schools by Edmonton Public School Board (R. Noce)......

D.1.c.10% Decrease for 2001 Education Property Taxes (M. Phair)......

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.The City of Edmonton Investment Committee (B. Smith)....... 6/

D.2.b.Encroachments (M. Phair).

D.2.c.Outcome of the Auction of Electrical Power Purchase Arrangements (P.P.A.’s) (M. Phair). 

D.3.STATUS OF REPORTS

D.3.a.Group Homes (Update)......

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a. CBylaw 12425 - City Administration Bylaw Amendment No. 1. 

E.1.b. CBylaw 12424 - City Auditor Bylaw. 

E.1.c. CBylaw 12426 - Procedures and Committees Bylaw Amendment No. 2. 

E.1.d.Delegation of Authority – Quarterly Report (July - Sept 2000). 

E.1.e. CTelus Presentation – Plan for a New, Toll-Free Regional Calling Area .

E.1.f. C Regional Health Authority Elections. 

E.2. CORPORATE SERVICES DEPARTMENT

E.2.a.Northwestern Utilities Limited (ATCO Gas North) Gas Rate 1999-2000 Reopener Settlement.

E.2.b.CRecruitment Process for the City Auditor.