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Special Executive Committee

Meeting Minutes1

October 24/November 7, 2003, vg

SPECIAL EXECUTIVE COMMITTEE MINUTES

Friday, October 24, 2003
Friday, November 7, 2003

MEMBERS: / PRESENT:
B. Smith,Chair / B. Smith
K. Leibovici, Vice-Chair / K. Leibovici
B. Anderson / B. Anderson
E. Gibbons
M. Phair / M. Phair

ALSO IN ATTENDANCE:
V. Gunderson, Office of the City Clerk

A.1.CALL TO ORDER

Mayor B. Smith called the meeting to order at 9:30 a.m.

Councillor E. Gibbons was absent.

A.2.ADOPTION OF AGENDA

MOVED M. Phair:

That the October 24/November 7/24/26, 2003, Special Executive Committee meeting agenda be adopted.

carried

FOR THE MOTION:B. Smith; B. Anderson, K. Leibovici, M. Phair.

ABSENT:E. Gibbons.

N.NOTICES OF MOTION

Mayor B. Smith asked whether there were any Notices of Motion. There were none.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.5.OTHER REPORTS

E.5.a.Chair Interviews and Applicant Short Listing for Various Civic Agencies

E.5.b.Applicant Interviews for Various Civic Agencies

E.5.c.Applicant and Chair Interviews for Quasi-Judicial Agencies

MOVED M. Phair:

That the Committee meet in private.

Sections 17(1), 23(1)(b) and 24(1)(d) of the Freedom of Information and Protection of Privacy Act.

CARRIED

FOR THE MOTION:B. Smith; B. Anderson, K. Leibovici, M. Phair.

ABSENT:E. Gibbons.

The Committee met in private at 9:35 a.m.

MOVED M. Phair:

That the Committee meet in public.

CARRIED

FOR THE MOTION:B. Smith; B. Anderson, K. Leibovici, M. Phair.

ABSENT:E. Gibbons.

The Committee met in public at 2:22 p.m.

MOVED M. Phair:

1.That item E.5.c. be dealt with on November 7, 2003.
2.That the Special Executive Committee meeting dates of November24 and 26, 2003, be cancelled. / Civic Agencies

carried

FOR THE MOTION:B. Smith; B. Anderson, K. Leibovici, M. Phair.

ABSENT:E. Gibbons.

MOVED M. Phair:

That the Committee meet in private.

Sections 17(1), 23(1)(b) and 24(1)(d) of the Freedom of Information and Protection of Privacy Act.

CARRIED

FOR THE MOTION:B. Smith; B. Anderson, K. Leibovici, M. Phair.

ABSENT:E. Gibbons.

The Committee met in private at 2:25 p.m.

The Committee adjourned at 3:30 p.m.

The Committee reconvened in private on Friday, November 7, 2003, at 9:30 a.m.

MOVED A. Anderson:

That the Committee meet in public.

CARRIED

FOR THE MOTION:B. Anderson, K. Leibovici, M. Phair.

ABSENT:B. Smith; Gibbons.

The Committee met in public at 3:25 p.m.

Councillor K. Leibovici presided.

MOVED M. Phair:

That Executive Committee recommend to City Council:

  1. That the citizen-at-large appointment recommendations, as outlined in Attachment 1 of the October 24/November 5, 2003, Special Executive Committee meeting minutes, be approved for terms as shown.
  2. That the citizen-at-large appointment recommendation, as outlined in Attachment 2 of the October 24/November 5, 2003, Special Executive Committee meeting minutes, be approved for the term January 1 to December 31, 2004.
  3. That Jean Bara and David Kassian be re-appointed to the Assessment Review Board for the term January 1 to December 31, 2004, and that these appointments be exempted from the six-year limit as outlined in City Policy C475, section 6.
  4. That William (Bill) Patton be re-appointed to the Assessment Review Board for the term January 1 to February 15, 2004, and that this appointment be exempted from the six-year limit as outlined in City Policy C475, section 6.
  5. That Attachments 1 and 2 of the October 24/November 5, 2003, Special Executive Committee meeting minutes remain in private until approved by City Council. [Sections 17(1), 23(1)(b), and 24(1)(d) Freedom of Information and Protection of Privacy Act.]

Member of the Committee requested that Part 2 of the motion be split for voting purposes.

PARTS 1, 3, 4 AND 5 OF MOTION ON ITEMS E.5.b and E.5.c, put:

That Executive Committee recommend to City Council:

  1. That the citizen-at-large appointment recommendations, as outlined in Attachment 1 of the October 24/November 5, 2003, Special Executive Committee meeting minutes, be approved for terms as shown.
  1. That Jean Bara and David Kassian be re-appointed to the Assessment Review Board for the term January 1 to December 31, 2004, and that these appointments be exempted from the six-year limit as outlined in City Policy C475, section 6.
  2. That William (Bill) Patton be re-appointed to the Assessment Review Board for the term January 1 to February 15, 2004, and that this appointment be exempted from the six-year limit as outlined in City Policy C475, section 6.
  3. That Attachments 1 and 2 of the October 24/November 5, 2003, Special Executive Committee meeting minutes remain in private until approved by City Council. [Sections 17(1), 23(1)(b), and 24(1)(d) Freedom of Information and Protection of Privacy Act.]

CARRIED

FOR THE MOTION:B. Anderson, K. Leibovici, M. Phair.

ABSENT:B. Smith; Gibbons.

PART 2 OF MOTION ON ITEMS E.5.b and E.5.c, put:

That Executive Committee recommend to City Council:

  1. That the citizen-at-large appointment recommendation, as outlined in Attachment 2 of the October 24/November 5, 2003, Special Executive Committee meeting minutes, be approved for the term January 1 to December 31, 2004.

CARRIED

FOR THE MOTION:B. Anderson, K. Leibovici.

OPPOSED:M. Phair.

ABSENT:B. Smith; Gibbons.

SUMMARY OF MOTION ON ITEMS E.5.b and E.5.c:

That Executive Committee recommend to City Council:

  1. That the citizen-at-large appointment recommendations, as outlined in of the October 24/November 5, 2003, Special Executive Committee meeting minutes, be approved for terms as shown.
  2. That the citizen-at-large appointment recommendation, as outlined in of the October 24/November 5, 2003, Special Executive Committee meeting minutes, be approved for the term January 1 to December 31, 2004.
  3. That Jean Bara and David Kassian be re-appointed to the Assessment Review Board for the term January 1 to December 31, 2004, and that these appointments be exempted from the six-year limit as outlined in City Policy C475, section 6.
  4. That William (Bill) Patton be re-appointed to the Assessment Review Board for the term January 1 to February 15, 2004, and that this appointment be exempted from the six-year limit as outlined in City Policy C475, section 6.
  5. That Attachments 1 and 2 of the October 24/November 5, 2003, Special Executive Committee meeting minutes remain in private until approved by City Council. [Sections 17(1), 23(1)(b), and 24(1)(d) Freedom of Information and Protection of Privacy Act.]

O.ADJOURNMENT

The meeting adjourned at 3:30 p.m.

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CHAIRCITY CLERK

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Special Executive Committee

Meeting Minutes1

October 24/November 7, 2003, vg

Index

Special Executive Committee Minutes

October 24/November 7, 2003

A.1.CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS......

E.5.OTHER REPORTS......

E.5.a.Chair Interviews and Applicant Short Listing for Various Civic Agencies......

E.5.b.Applicant Interviews for Various Civic Agencies......

E.5.c.Applicant and Chair Interviews for Quasi-Judicial Agencies......

N.NOTICES OF MOTION......

O.ADJOURNMENT......

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Special Executive Committee

Meeting Minutes1

October 24/November 7, 2003, vg