Minutes for Executive Committee March 5, 2008 Meeting

Executive Committee Minutes

March 5, 2008

Members: / Present:
S. Mandel, Chair / S. Mandel
R. Hayter, Vice-Chair
J. Batty / J. Batty
L. Sloan / L. Sloan
A. Sohi / A. Sohi

Also in Attendance:

Councillor B. Anderson

Councillor T. Caterina

Councillor E. Gibbons

Councillor B. Henderson

Councillor D. Iveson

A. B. Maurer, City Manager

A. Giesbrecht, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

Mayor S. Mandel called the meeting to order at 9:34 a.m.

Councillor R. Hayter was absent.

A.2.Adoption of Agenda

Moved J. Batty:

That the March 5, 2008, Executive Committee meeting agenda be adopted with the addition of the following items:

D.Status of Reports - Revised

E.5.Business Revitalization Zones - Costs

Carried

For the Motion:S. Mandel; J. Batty,L. Sloan, A. Sohi.

Absent:R. Hayter.

A.3.Adoption of Minutes

Moved L. Sloan:

That theFebruary 20, 2008, Executive Committee meeting minutes be adopted.

Carried

For the Motion:S. Mandel; J. Batty, L. Sloan, A. Sohi.

Absent:R. Hayter.

A.4.Protocol Items

Welcome to Summer Lane (L. Sloan)

On behalf of the Committee, Councillor L. Sloan welcomed Summer Lane who is a second year law student at the University of Alberta. Summer is shadowing Councillor L. Sloan as part of an initiative of the University of Alberta’s Women’s Law Forum, a student group that is promoting women in law.

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

The Committee selected the following items for debate: E.4., E.5. and J.1.

Moved J. Batty:

D.STATUS OF REPORTS

D.1.Responsible Hospitality Edmonton Update (Responsible Hospitality and Old Strathcona Task Force Results)

That the revised due date of April 9, 2008, be approved. / Corporate Svcs.
Due: Apr. 9/08

D.2.Equal Opportunity Policy C101B

That the revised due date of April 23, 2008, be approved. / Corporate Svcs.
Due: Apr. 23/08

D.3.Edmonton Visitor and New Arrival Information Centre

That the revised due date of May 7, 2008, be approved. / Corporate Svcs.
Due: May 7/08

D.4.Land Use Planning Framework for Mature Neighbourhoods

That the revised due date of April 9, 2008, be approved. / Planning & Dev.
Due: Apr. 9/08

E.REPORTS

E.1.Newspaper Advertising Agreements for 2008

That Administration enter into one year advertising contracts with the Edmonton Journal in the amount up to $1,590,000, the Edmonton Sun in the amount up to $424,000 and the Edmonton Examiner in the amount up to $275,600 including GST, as outlined in the February 11, 2008, Corporate Service Department report 2008COC001. / Corporate Svcs.

E.2.Open Tender - $1,000,000 or Greater (Inclusive of GST) as at February 7, 2008

That Administration award the tender project outlined in Attachment 1 of the February 7, 2008, Corporate Services Department report 2008COF022, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.

E.3.2008 Single Source Purchase - Schwarze Industries Road Patchers Mounted on SC 8000 Sterling Cab and Chassis

That three Schwarze Industries Road Patchers mounted on SC 8000 Sterling Chassis be sole sourced from Cubex Ltd. in Calgary, Alberta at a total price of $518,059.50, including G.S.T., as outlined in the February 12, 2008, Corporate Services Department report 2008COM002. / Corporate Svcs.

Carried

For the Motion:S. Mandel; J. Batty, L. Sloan, A. Sohi.

Absent:R. Hayter.

B.2.Time Specifics and Decision to Hear

Moved A. Sohi:

1.That the following item be made item be made time specific for 10:30 a.m.

E.4.Façade Improvement Program - Update

2.That the Committee hear from the following delegations in a panel:

E.4.Façade Improvement Program - Update

1.S. Lowe, Edmonton Council of Business
Revitalization Zones and Old Strathcona Business
Association

2.P. Mercer

3.J. Taylor, Downtown Business Association

Carried

For the Motion:S. Mandel; J. Batty, L. Sloan, A. Sohi.

Absent:R. Hayter.

C.ADMINISTRATIVE INQUIRIES

C.1.Diversity and Inclusion Activity and ActionPlans Report (A. Sohi)

When Administration brings forward its Diversity and Inclusion Activity and Action Plans report to Executive Committee in May, I would like a report on efforts thus far to communicate and market this new work to the broader community.
The report to also include information on intentions to publicize this work in 2008 and beyond, as well as on aid and resources that can be provided by the Communications Branch. / Corporate Svcs.
Due: May 21/08

E.REPORTS

E.5.Business Revitalization Zones - Costs

K. Zahara, P. Ohm and G. Klassen, General Manager, Planning and Development Department; and A. B. Maurer, City Manager, answered the Committee’s questions.

Moved J. Batty:

That the Committee hear from S. Lowe, Edmonton Council of Business Revitalization Zones.

Carried

For the Motion:S. Mandel; J. Batty, L. Sloan, A. Sohi.

Absent:R. Hayter.

S. Lowe, Edmonton Council of Business Revitalization Zones, made a presentation and answered the Committee’s questions.

A. B. Maurer, City Manager, answered the Committee’s questions.

Moved J. Batty:

That the February 12, 2008, Planning and Development Department report 2008PDP017 be received for information. / Planning & Dev.

Carried

For the Motion:S. Mandel; J. Batty, L. Sloan, A. Sohi.

Absent:R. Hayter.

E.4.Façade Improvement Program - Update

Moved L. Sloan:

That item E.4. be dealt with now.

Carried

For the Motion:S. Mandel; J. Batty, L. Sloan, A. Sohi.

Absent:R. Hayter.

P. Mercer, facilitator of a possible new Business Revitalization Zone; J. Taylor, Downtown Business Association; and S. Lowe, Edmonton Council of Business Revitalization Zones and Old Strathcona Business Association, made presentations and answered the Committee’s questions.

K. Zahara and P. Ohm, Planning and Development Department; and A. B. Maurer, City Manager, answered the Committee’s questions.

Moved J. Batty:

1.That Administration consider strategies to continue the Façade Improvement Program, and opportunities to increase the budget for 2008 and subsequent years, and report back to the May 7, 2008, Executive Committee meeting.
2.That the February 12, 2008, Planning and Development Department report 2008PDP020 be received for information. / Planning & Dev.
Due: May 7/08

Carried

For the Motion:S. Mandel; J. Batty, L. Sloan, A. Sohi.

Absent:R. Hayter.

J.ADMINISTRATIVE RESPONSES

J.1.Employee Health Services (L. Sloan)

J. MacPherson, Corporate Services Department; and A. B. Maurer, City Manager, answered the Committee’s questions.

Moved S. Mandel:

That item J.1. be made debatable to allow action motions to be made in response to the content of the report.

Carried

For the Motion:S. Mandel; J. Batty, L. Sloan, A. Sohi.

Absent:R. Hayter.

Moved L. Sloan:

1.That the February 19, 2008, Corporate Services Department report 2008COH002 be received for information.
2.That Administration provide a report to Executive Committee on the Mental Health First Aid program. / Corporate Svcs.
Due: May 7/08

Carried

For the Motion:S. Mandel; J. Batty, L. Sloan, A. Sohi.

Absent:R. Hayter.

R.NOTICES OF MOTION

Mayor S. Mandel asked whether there were any Notices of Motion. There were none.

S.ADJOURNMENT

The meeting adjourned at 11 a.m.

______

ChairCity Clerk

Executive CommitteeMinutes | March 5, 2008, nr1 of 6

INDEX

EXECUTIVE COMMITTEE MEETING

MARCH 5, 2008

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

A.2.Adoption of Agenda

A.3.Adoption of Minutes

A.4.Protocol Items

Welcome to Summer Lane (L. Sloan)

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

B.2.Time Specifics and Decision to Hear

C.ADMINISTRATIVE INQUIRIES

C.1.Diversity and Inclusion Activity and Action Plans Report (A. Sohi)

D.STATUS OF REPORTS

D.1.Responsible Hospitality Edmonton Update (Responsible Hospitality
and Old Strathcona Task Force Results)

D.2.Equal Opportunity Policy C101B

D.3.Edmonton Visitor and New Arrival Information Centre

D.4.Land Use Planning Framework for Mature Neighbourhoods

E.REPORTS

E.1.Newspaper Advertising Agreements for 2008

E.2.Open Tender - $1,000,000 or Greater (Inclusive of GST) as at
February 7, 2008

E.3.2008 Single Source Purchase - Schwarze Industries Road Patchers
Mounted on SC 8000 Sterling Cab and Chassis

E.4.Façade Improvement Program - Update

E.5.Business Revitalization Zones - Costs

J.ADMINISTRATIVE RESPONSES

J.1.Employee Health Services (L. Sloan)

R.NOTICES OF MOTION

S.ADJOURNMENT