EXECUTIVE COMMITTEE MINUTES

Wednesday, March 14, 2001

Monday, March 19, 2001

MEMBERS: / PRESENT:
B. Smith, Chair
D. Thiele, Vice-Chair / D. Thiele
A. Bolstad / A. Bolstad
R. Noce / R. Noce

ALSO IN ATTENDANCE:
Councillor B. Anderson.*

Councillor L. Langley.*

Councillor M. Phair.*

A.B. Maurer, City Manager.

E.L. Britton, Office of the City Clerk.

* Attended part of the meeting.

A.1.CALL TO ORDER

Councillor D. Thiele called the meeting to order at 9:30 a.m. Mayor B. Smith was absent.

Councillor L. Langley was in attendance.

A.2.ADOPTION OF AGENDA

MOVED R. Noce:

That the Executive Committee Agenda for the March 14, 2001 meeting be adopted with the addition of the following items:

C.1. CDecember 31, 2000 Year-end Operating Results – Replacement pages 1 through 5.

E.4.i. CIncrease in Business Facility Licence Fee.

carried

FOR THE MOTION:A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

Councillor M. Phair entered the meeting.

A.3.ADOPTION OF MINUTES

MOVED R. Noce:

That the Minutes of the February 28, 2001 Executive Committee Meeting be adopted.

carried

FOR THE MOTION:A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED R. Noce:

That items D.2.a., E.2.a. C, E.4.a. C, E.4.b. C, E.4.g. and E.4.h. be exempted for debate;

D.3.STATUS OF REPORTS

D.3.a.Intermunicipal Issue Resolution Process.

That the revised due date of April 18, 2001 be approved. / Planning & Dev.
Due: April 18, 2001

D.3.b.Partially Built Neighbourhoods.

That the revised due date of May 2, 2001 be approved. / Planning & Dev.
Due: May 2, 2001

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2.CORPORATE SERVICES DEPARTMENT

E.2.b.Disposal of Obsolete Computers – Computers for Schools Program.

That the disposal of the City’s obsolete computers through the Computers for Schools Program be approved. / Corporate Svcs.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.c.CBylaw 12518 to Designate the Ross Flats Apartments located at 9540 – 101 Street as a Municipal Historic Resource.

That the Executive Committee recommend to City Council:

  1. That the Corporate Services Department be directed to cause a copy of Bylaw 12518 to be registered on the certificate of title of the Ross Flats Apartments located at 9540 – 101 Street, pursuant to the provisions of the Historical Resources Act RSA 1980, ch. H-8, as amended.
  1. That the Administration be directed to make the signing and registration of a Maintenance Agreement for the Ross Flats Apartments be a condition of sale of the property.
  1. That Bylaw 12518 be given the appropriate readings.

E.4.d.CNotice of Intention to Designate the Phillips Building located at 10169 – 104 Street as a Municipal Historic Resource. 

That the Executive Committee recommend to City Council:

  1. That the City Clerk be authorized to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the February 13, 2001 Planning and Development Department report) to the owner of the property occupied by the Phillips Building in accordance with Section 22 of the Historical Resources Act.
  1. That the General Manager of the Planning and Development Department be hereby appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Phillips Building.

E.4.e.CNotice of Intention to Designate the Brighton Block located at 9666-9674 Jasper Avenue as a Municipal Historic Resource. 

That the Executive Committee recommend to City Council:

  1. That the City Clerk be authorized to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the February 12, 2001 Planning and Development Department report) to the owner of the property occupied by the Brighton Block in accordance with Section 22 of the Historical Resources Act.
  1. That the General Manager of the Planning and Development Department be hereby appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Brighton Block.

E.4.f.CNotice of Intention to Designate the Lodge Hotel (originally The Pendennis Hotel) located at 9660 Jasper Avenue as a Municipal Historic Resource. 

That the Executive Committee recommend to City Council:

  1. That the City Clerk be authorized to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the February 12, 2001 Planning and Development Department report) to the owner of the property occupied by the Lodge Hotel in accordance with Section 22 of the Historical Resources Act.
  1. That the General Manager of Planning and Development Department be hereby appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Lodge Hotel.

E.4.i.CIncrease in Business Facility Licence Fee (for Bingos).

That the Executive Committee recommend to City Council:

That the holders of Bingo Facility Licences (as set out in Attachment 1 of the March 8, 2001 Planning and Development Department report) be rebated the 2001 Business Taxes pursuant to s.347(1)(b) of the Municipal Government Act.

E.5.OTHER REPORTS

E.5.a.Advisory Board on Services for Persons with Disabilities – 2000 Annual Report. 

That the 2000 Annual Report for the Advisory Board on Services for Persons with Disabilities be received for information. / Advisory Board on Services for Persons with Disabilities.

carried

FOR THE MOTION:A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

B.3.DECISION TO HEAR AND TIME SPECIFICS

MOVED R. Noce:

That the Executive Committee hear from I. Stirling on item E.4.a. C

carried

FOR THE MOTION:A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

C.UNFINISHED BUSINESS

C.1.CDecember 31, 2000 Year-end Operating Results. 

R. Garvey, General Manager, and R. Rosychuk, Corporate Services Department, made a presentation.

B. Neufeld, Edmonton Federation of Community Leagues, made a presentation and answered the Committee’s questions. A copy of the presentation was distributed to Committee Members and a copy was filed with the Office of the City Clerk.

Councillor B. Anderson entered the meeting.

R. Garvey, General Manager, and R. Rosychuk, Corporate Services Department; M. Kroening and K. Barnhart, Community Services Department; and A.B. Maurer, City Manager, answered the Committee’s questions.

MOVED A. Bolstad:

  1. That the February 21, 2001 Corporate Services Department report be postponed until the continuation of the Executive Committee meeting on March 19, 2001 at 1:30 P.M. or immediately after the Special Executive Committee meeting, whichever time is later.
  1. That the Administration prepare a report for the March 19, 2001 meeting that responds to the issues raised by the Edmonton Federation of Community Leagues and provide one or more alternatives relative to how Council can consider funding these requests.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

(Cont’d. on page …).

C.2.Open Tenders $1,000,000 or Greater (Inclusive of GST) as at February 2, 2001. 

R. Garvey, General Manager, Corporate Services Department, answered the Committee’s questions.

MOVED D. Thiele:

That the Administration tender the projects (listed in Attachment 1 of the February 7, 2001 Corporate Services Department report) and enter into all relevant agreements, such tenders to be in accordance with the Administration’s normal tendering guidelines. / Corporate Svcs.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

C.3.CCourt Discretion on Fines. 

S. Phipps, Corporate Services Department (Law), answered the Committee’s questions.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

That the Administration bring forward amendments to the Penalties Bylaw clearly requiring a specified penalty to be imposed as the minimum penalty upon conviction for a bylaw offence.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

MOVED R. Noce:

That the Committee recess for five minutes.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

The Committee recessed at 10:45 a.m.

The Committee reconvened at 10:53 a.m. Mayor B. Smith was absent.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Assessment of Electrical Power Generation Facilities (M. Phair) .

P. Boutin and S. Dilworth, Planning and Development Department, answered the Committee’s questions.

MOVED R. Noce:

That the February 16, 2001 Planning and Development Department report be received for information. / Planning & Dev.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CLetter Dated January 16, 2001 to Council re: Tax Assessment from Ian Stirling. 

P. Boutin, Planning and Development Department, made a presentation.

I. Stirling made a presentation and answered the Committee’s questions.

P. Boutin, Planning and Development Department, answered the Committee’s questions.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

That the request for a reduction and rebate of property taxes for the years of 1988 through 1997 be denied.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

MOVED A. Bolstad:

That the Administration provide a report to Executive Committee which addresses the following:
  1. The rationale for rebating taxes for two years when the City of Edmonton has made an error in the calculation.
  2. Information that will be included on the 2001Tax Notice and opportunities for including additional information to aid the taxpayer.
/ Planning & Dev.
Due: May 16, 2001

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.CPayment of School Taxes for Tax Agreement Properties. 

MOVED A. Bolstad:

That the February 6, 2001 Corporate Services/Planning and Development Departments report be postponed until the continuation of the Executive Committee meeting on March 19, 2001 at 1:30 P.M. or immediately after the Special Executive Committee meeting, whichever time is later.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

(Cont’d on page 11).

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.b.CNaming Policy.

M. Lawrence, Planning and Development Department, answered the Committee’s questions.

MOVED D. Thiele:

That the Executive Committee recommend to City Council:

That in Section 1(d) of “General Criteria for Names to be Assigned to a Development Area, Park or Municipal Facility - General”, the words “or other” be added after the words “municipal facility,”.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

MOVED A. Bolstad:

That the Executive Committee recommend to City Council:

That in Section 1(b) of “Names Reserve List”, the words “upon completion of their term in office” be added after the word “Edmonton”.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

MOVED A. Bolstad:

That the Executive Committee recommend to City Council:

That Section 3(b)(ii) of “General Criteria for Names to be Assigned to a Development Area, Park or Municipal Facility - Roads” be deleted and section 3(b) be renumbered.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

That the “Policy and Procedure for Naming Development Areas, Roads, Parks, and Municipal Facilities” (Attachment 1 of the January 25, 2001 Planning and Development Department report) be approved, as amended.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

E.4.g.Recommendation from the Names Advisory Committee. 

MOVED R. Noce:

That the February 12, 2001 Planning and Development Departments report be postponed until the continuation of the Executive Committee meeting on March 19, 2001 at 1:30 P.M. or immediately after the Special Executive Committee meeting, whichever time is later.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

(Cont’d. on page 13).

E.4.h.Terms of Reference for the Industrial Land Strategy and the Urban Land Intensification Strategy. 

That the February 27, 2001 Planning and Development Departments report be postponed until the continuation of the Executive Committee meeting on March 19, 2001 at 1:30 P.M. or immediately after the Special Executive Committee meeting, whichever time is later.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

(Cont’d. on page 15).

The Committee recessed at 12:04 p.m.

The Committee reconvened on Monday, March 19, 2001 at 1:30 p.m. Councillor A. Bolstad was absent.

MOVED R. Noce:

That item E.5.b. – December 31, 2000 Year-end Operating Results (EFCL Issues) be added to the agenda.

carried

FOR THE MOTION: B. Smith; R. Noce, D. Thiele.

ABSENT:A. Bolstad.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.CPayment of School Taxes for Tax Agreement Properties. 

(Cont’d. from page 9).

MOVED R. Noce:

That item E.2.a. C be dealt with now.

carried

FOR THE MOTION: B. Smith; R. Noce, D. Thiele.

ABSENT:A. Bolstad.

Councillor A. Bolstad entered the meeting.

P. Boutin, Planning and Development Department (Assessment & Taxation); and R. Rosychuk, Corporate Services Department, answered the Committee’s questions.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

That the 2001 Mill Rate bylaw be brought forward to include a $5,937,000 increase in the total municipal property tax revenues to reflect a change in allocation of municipal franchise fee revenues resulting from a required change to the assessment roll.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.5.OTHER REPORTS

E.5.b.December 31, 2000 Year-end Operating Results (EFCL Issues).

J. Tustian, General Manager, and K. Barnhart, Community Services Department; and R. Rosychuk, Corporate Services Department, answered the Committee’s questions.

MOVED B. Smith:

That the January 25, 2001 Community Services Department report be received for information. / Community Svcs.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

C.UNFINISHED BUSINESS

C.1.CDecember 31, 2000 Year-end Operating Results. 

J. Tustian, General Manager, and K. Barnhart, Community Services Department; and R. Rosychuk, Corporate Services Department, answered the Committee’s questions.

Mayor B. Smith and Councillor R. Noce requested that this item be forwarded to City Council without a Committee recommendation.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.g.Recommendation from the Names Advisory Committee. 

(Cont’d. from page 10).

M. Lawrence, Planning and Development Department, answered the Committee’s questions.

MOVED R. Noce:

  1. That a road located in the Terwillegar Towne Neighbourhood be named “Taylor Close”.
  1. That five (5) roads located in the Summerside Neighbourhood be named as follows: “Stevens Court”, “Sloane Place”, “Spence Lane”, “Spence Court”, and “Spence Close”.
  2. That a road located in the Webber Greens Neighbourhood be named “Webber Greens Road”.
  3. That the naming theme for the proposed Heritage Valley Servicing Concept Design Brief (SCDB) be named after “Mammals of Boreal and Aspen Forest Area (Edmonton’s Region)”.
  4. That two (2) neighbourhoods located in the proposed Heritage Valley SCDB be named “Cougar Ridge” and “Deer Run”.

Members of the Committee requested that the motion be split for voting purposes.

MOTION ON PART 1 put:

That a road located in the Terwillegar Towne Neighbourhood be named “Taylor Close”.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOTION ON PART 2 put:

That five (5) roads located in the Summerside Neighbourhood be named as follows: “Stevens Court”, “Sloane Place”, “Spence Lane”, “Spence Court”, and “Spence Close”.

lost

FOR THE MOTION:D. Thiele.

OPPOSED:B. Smith; A. Bolstad, R. Noce.

MOTION ON PART 3 put:

That a road located in the Webber Greens Neighbourhood be named “Webber Greens Road”.

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOTION ON PART 4 put:

That the naming theme for the proposed Heritage Valley Servicing Concept Design Brief (SCDB) be named after “Mammals of Boreal and Aspen Forest Area (Edmonton’s Region)”.

LOST

FOR THE MOTION:None.

OPPOSED:B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOTION ON PART 5 put:

That two (2) neighbourhoods located in the proposed Heritage Valley SCDB be named “Cougar Ridge” and “Deer Run”.

LOST

FOR THE MOTION:None.

OPPOSED:B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOVED A. Bolstad:

That the five (5) roads located in the Summerside Neighbourhood be numbered.

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOVED A. Bolstad:

That names be selected from those already approved on the City’s Names Inventory for neighbourhoods in Heritage Valley.

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

SUMMARY OF EXECUTIVE COMMITTEE DECISION ON ITEM E.4.g.

  1. That a road located in the Terwillegar Towne Neighbourhood be named “Taylor Close”.
  2. That a road located in the Webber Greens Neighbourhood be named “Webber Greens Road”.
  3. That the five (5) roads located in the Summerside Neighbourhood be numbered.
  4. That names be selected from those already approved on the City’s Names Inventory for neighbourhoods in Heritage Valley.
/ Planning & Dev.

E.4.h.Terms of Reference for the Industrial Land Strategy and the Urban Land Intensification Strategy. 

(Cont’d. from page 11).

L. Benowski, General Manager, and H. McRae, Planning and Development Department, answered the Committee’s questions.

MOVED A. Bolstad:

That the Executive Committee recommend to City Council:

  1. That the Terms of Reference for the Industrial Land Strategy, Attachment 1 (of the February 27, 2001 Planning and Development Department report), and the Urban Land Intensification Strategy, Attachment 2, be approved, subject to funding being approved by City Council.
  2. That in Attachment 2 “Areas of Investigation”, a category on Community Infrastructure be added as follows:

Community Infrastructure – optimizing the use of City infrastructure such as recreation facilities, libraries, emergency response facilities and parks.

Members of the Committee requested that the motion be split for voting purposes.

MOTION ON PART 1, put:

That the Executive Committee recommend to City Council:

That the Terms of Reference for the Industrial Land Strategy, Attachment 1 (of the February 27, 2001 Planning and Development Department report), and the Urban Land Intensification Strategy, Attachment 2, be approved, subject to funding being approved by City Council.

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

MOTION ON PART 2, put:

That the Executive Committee recommend to City Council:

That in Attachment 2 ‘Areas of Investigation’, a category on Community Infrastructure be added as follows:

Community Infrastructure – optimizing the use of City infrastructure such as recreation facilities, libraries, emergency response facilities and parks.

LOST

FOR THE MOTION:A. Bolstad, D. Thiele.

OPPOSED:B. Smith; R. Noce.

N.NOTICES OF MOTION

Mayor B. Smith asked whether there were any Notices of Motion. There were none.

(Sec. 91. B.L. 12300)

O.ADJOURNMENT

The meeting adjourned at 2:58 p.m.

______

CHAIRCITY CLERK

EXECUTIVE COMMITTEE MINUTES

INDEX TO MINUTES

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

A.3.ADOPTION OF MINUTES......

B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

B.3.DECISION TO HEAR AND TIME SPECIFICS......

C.UNFINISHED BUSINESS