______

Executive Committee

Meeting Minutes1

March 13, 2002

EXECUTIVE COMMITTEE MINUTES

Wednesday, March 13, 2002

MEMBERS: / PRESENT:
B. Smith, Chair
R. Hayter, Vice-Chair / R. Hayter
J. Batty / J. Batty
S. Mandel / S. Mandel*
D. Thiele / D. Thiele*

ALSO IN ATTENDANCE:
Councillor B. Anderson.*

Councillor A. Bolstad.*

Councillor E. Gibbons.*

Councillor L. Langley.*

Councillor K. Leibovici.*

Councillor J. Melnychuk.*

Councillor M. Phair.*

A.B. Maurer, City Manager.

D.H. Edey, City Clerk.*

A. Sinclair, Office of the City Clerk.*

* Attended part of the meeting.

A.1.CALL TO ORDER

Councillor R. Hayter called the meeting to order at 8:35 a.m. in the Councillors’ Boardroom.

Mayor B. Smith, Councillor S. Mandel and Councillor D. Thiele were absent.

Councillor A. Bolstad was in attendance.

Pursuant to Section 151(1) of Bylaw No. 12300, The Procedures and Committee Bylaw, Councillor A. Bolstad was named as a member of the Executive Committee in order to maintain a quorum.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.g.Meeting between the Executive Committee and the Names Advisory Board.

M. Lawrence, Planning and Development Department, introduced members of the Names Advisory Board to the Executive Committee.

Councillor S. Mandel entered the meeting. There being a quorum from Members of the Committee, Councillor A. Bolstad’s appointment ceased.

M. Lawrence, Planning and Development Department, made a presentation.

Councillor D. Thiele entered the meeting.

L. Benowski, General Manager, R. Caldwell and M. Lawrence, Planning and Development Department; and B. Breau, C.A. Brown, A. Tosh and D. Cavaliere, Names Advisory Committee, answered the Committee’s questions.

MOVED J. Batty:

That, based on the discussions today, the Administration review the City ‘s policies and procedures for the Names Advisory Committee and report back to a joint meeting of the Executive Committee, the Names Advisory Committee and the Administration with recommended changes prior to the end of June, 2002. / Planning & Dev.
Names Advisory Committee
Due: June 26, 2002

CARRIED

FOR THE MOTION:J. Batty, R. Hayter, S. Mandel, D. Thiele.

ABSENT:B. Smith.

The Committee recessed at 9:20 a.m.

The Committee reconvened at 9:35 a.m. in the River Valley Room.

Mayor B. Smith and Councillor D. Thiele were absent.

Councillors A. Bolstad and M. Phair were in attendance.

A.2.ADOPTION OF AGENDA

MOVED J. Batty:

That the Executive Committee Agenda for the March 13, 2002 meeting be adopted.

carried

FOR THE MOTION:J. Batty, R. Hayter, S. Mandel.

ABSENT:B. Smith, D. Thiele.

A.3.ADOPTION OF MINUTES

MOVED J. Batty:

That the Minutes of the February 27, 2002 Executive Committee Meeting be adopted.

carried

FOR THE MOTION:J. Batty, R. Hayter, S. Mandel.

ABSENT:B. Smith, D. Thiele.

Councillor D. Thiele entered the meeting.

MOVED J. Batty:

That the following items be added to the agenda:

E.2.d.Two Year Extension to Contract R878997 – Rentokil Initial Canada Ltd.

E.4.b.CSmart Choices for Developing Our Community (Terms of Reference for the Industrial Land Strategy and the Urban Land Intensification Strategy).

carried

FOR THE MOTION:J. Batty, R. Hayter, S. Mandel, D. Thiele.

ABSENT:B. Smith, D. Thiele.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED D. Thiele:

That items D.2.a., D.2.b., E.1.b. C, E.1.c., E.1.d., E.1.e., E.2.b. C, E.2.c. C, E.4.a. C, E.4.b. C, E.4.d., E.4.e. and E.4.f. be exempted for debate; and

D.3.STATUS OF REPORTS

D.3.a.Alberta Advantage (S. Mandel).

That the revised due date of April 17, 2002 be approved. / Planning & Dev.
Due: Apr. 17, 2002

D.3.bHistorical Significance of Buildings at EPCOR’s Rossdale Site.

That the revised due date of April 17, 2002 be approved. / Planning & Dev.
Due: Apr. 17, 2002

D.3.c.West Rossdale Lands as a Special Study Area.

That the revised due date of July 10, 2002 be approved. / Planning & Dev.
Due: July 10, 2002

D.3.d.Downtown Housing Investment Program.

That the revised due date of May 1, 2002 be approved. / Planning & Dev.
Due: May 1, 2002

D.3.e.Legal Representation and Indemnification of City Employees, Agents and Members of Council.

That the revised due date of June 12, 2002 be approved. / Corporate Svcs.
Due: June 12, 2002

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a.Alberta Capital Region Governance Review – Minister’s Response. 

That the February 11, 2002 Office of the City Manager report be received for information. / City Manager

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.Open Tenders $1,000,000 or Greater (Inclusive of GST) as at February 22, 2002. 

That the Administration tender the projects (listed in Attachment 1 of the February 26, 2002 Corporate Services Department report) and enter into all relevant agreements, such tenders to be in accordance with the Administration’s normal tendering guidelines. / Corporate Svcs.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.c.CNotice of Intention to Designate the Birks Building located at 10113 – 104 Street as a Municipal Historic Resource. 

That the Executive Committee recommend to City Council:

  1. That the City Clerk be authorized to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the February 19, 2002 Planning and Development Department report) to the owner of the property occupied by Birks Building, located at 10113 – 104 Street in accordance with Section 22 of the Historical Resources Act.
  2. That the General Manager of the Planning and Development Department be hereby appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Birks Building.
  3. That funding of $300,000 for this project be provided from the Heritage Reserve Fund and paid over a 3-year period commencing in 2002.

H.1.a.Advisory Board on Services for Persons with Disabilities – 2001 Annual Report.

That the 2001 Annual Report for the Advisory Board on Services for Persons with Disabilities be received for information. / Planning & Dev.

carried

FOR THE MOTION: J. Batty, R. Hayter, S Mandel, D. Thiele.

ABSENT: B. Smith.

B.3.DECISION TO HEAR AND TIME SPECIFICS

MOVED D. Thiele:

That the Executive Committee hear from the following delegation(s):

E.4.a. CRebating 2002 Business Taxes for Bingo Establishments.

Shirley Cripps, Federation of Alberta Bingo Associations.

Rollie Betty, Westmount Bingo Association.

Lorraine Landry, Castledowns Bingo Association.

Teresa Young, Fort Road Bingo Association.

J. Acton, Edmonton Northeast Bingo Association.

E.4.f. Apartment Mill Rate/Slow Down in Multi-Family Starts.

Lance White, Edmonton Apartment Association.

carried

FOR THE MOTION: J. Batty, R. Hayter, S Mandel, D. Thiele.

ABSENT: B. Smith.

MOVED D. Thiele:

That the following item be made time specific at 10:00 a.m.:

E.4.a. CRebating 2002 Business Taxes for Bingo Establishments.

carried

FOR THE MOTION: J. Batty, R. Hayter, S Mandel, D. Thiele.

ABSENT: B. Smith.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.2001 General Municipal Election Summary (M. Phair).

D.H. Edey, City Clerk, and S. Thompson, Office of the City Manager, answered the Committee’s questions.

Councillor J. Melnychuk entered the meeting.

MOVED J. Batty:

That the December 5, 2001 Office of the City Manager report be received for information. / City Manager

carried

FOR THE MOTION: J. Batty, R. Hayter, S Mandel, D. Thiele.

ABSENT: B. Smith.

Councillor B. Anderson entered the meeting.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CRebating 2002 Business Taxes for Bingo Establishments. 

P. Boutin, City Assessor, Planning and Development Department, made a presentation.

S. Cripps; and R. Betty, made presentations and answered the Committee’s questions.

L. Landry; and J. Acton, made presentations.

Councillor K. Leibovici entered the meeting.

L. Benowski, General Manager, and P. Boutin, City Assessor, Planning and Development Department; and I. Johnson, Corporate Services Department (Law), answered the Committee’s quesitons.

MOVED J. Batty:

That the Executive Committee recommend to City Council:

  1. That the holders of Bingo Facility Licences (as set out in Attachment 1 of the February 12, 2002 Planning and Development Department report) be rebated the 2002 Business Taxes pursuant to s.347(1)(b) of the Municipal Government Act, R.S.A. 2000, c. M-26 (MGA).
  2. That the Administration write future Business Assessment and Taxation Bylaws to exempt not-for-profit Bingo Facility Licence Holders.

carried

FOR THE MOTION: J. Batty, R. Hayter, S Mandel, D. Thiele.

ABSENT: B. Smith.

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.b.Bill 12, the Community Charter Council Act in the Province of British Columbia (R. Hayter).

A.B. Maurer, City Manager; B. Duncan, Intergovernmental Affairs Manager, Office of the City Manager; and K. Fung, Corporate Services Department (Law), answered the Committee’s questions.

MOVED D. Thiele:

That item D.2.b. be made a debatable item to allow action motions to be made in response to the content of the report.

carried

(Sec. 46(c), B.L. 12300)

FOR THE MOTION: J. Batty, R. Hayter, S Mandel, D. Thiele.

ABSENT: B. Smith.

MOVED R. Hayter:

That the March 4, 2002 Office of the City Manager report be received for information. / City Manager

carried

FOR THE MOTION: J. Batty, R. Hayter, S Mandel, D. Thiele.

ABSENT: B. Smith.

MOVED S. Mandel:

That items E.1.b. C, E.1.c. and E.1.d. be dealt with together.

carried

FOR THE MOTION: J. Batty, R. Hayter, S Mandel, D. Thiele.

ABSENT: B. Smith.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.b.CAlberta Capital Region Governance Review – Minister’s Response/Commentary. 

A.B. Maurer, City Manager; B. Duncan, Intergovernmental Affairs Manager, Office of the City Manager; and K. Fung, Corporate Services Department (Law), answered the Committee’s questions.

MOVED J. Batty:

That the Executive Committee recommend to City Council:

  1. That the Minister’s news release dated February 8, 2002 (Attachment 1 of the February 22, 2002 Office of the City Manager report) be considered as the conclusion of the Alberta Capital Region Governance Review.
  2. That Alberta Capital Region Alliance (ACRA) be advised City Council does not see a need for a plan of action as requested by the Minister of Municipal Affairs, as ACRA already has a business plan in place.

carried

FOR THE MOTION: J. Batty, R. Hayter, S Mandel.

OPPOSED:D. Thiele.

ABSENT: B. Smith.

E.1.c.Provincial Urban Strategy.

A.B. Maurer, City Manager, answered the Committee’s questions.

MOVED J. Batty:

That the issue, Provincial Urban Strategy, be the first issue considered by the Executive Committee, as part of the Equitable Relationship process. / City Manager

carried

FOR THE MOTION: J. Batty, R. Hayter, S Mandel, D. Thiele.

ABSENT: B. Smith.

E.1.d.Equitable Relationship – Responsibilities of Executive Committee. 

MOVED J. Batty:

That Attachment 1 (of the March 5, 2002 Office of the City Manager report) be adopted as the process to deal with the issues pertaining to an Equitable Municipal/ Provincial Relationship and take into consideration the discussions that were held at the March 13, 2002 Executive Committee meeting. / City Manager

carried

FOR THE MOTION: J. Batty, R. Hayter, S Mandel, D. Thiele.

ABSENT: B. Smith.

The Committee recessed at 12:05 p.m.

The Committee reconvened at 1:35 p.m.

Councillors B. Anderson, E. Gibbons and L. Langley were in attendance.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.f.Apartment Mill Rate/Slow Down in Multi-Family Starts. 

P. Boutin, City Assessor, Planning and Development Department, made a presentation.

Councillor A. Bolstad entered the meeting.

L. White made a presentation and answered the Committee's questions.

Councillors K. Leibovici, J. Melnychuk and M. Phair entered the meeting.

MOVED D. Thiele:

That the Community Services Committee hear from J. Goresht, representing Boardwalk Equities Inc.

LOST

FOR THE MOTION:S. Mandel, D. Thiele.

OPPOSED:J. Batty, R. Hayter.

ABSENT:B. Smith.

A.B. Maurer, City Manager; L. Benowski, General Manager, and P. Boutin, City Assessor, Planning and Development Department, answered the Committee’s questions.

MOVED D. Thiele:

That item E.4.f. be postponed to the April 3, 2002 Executive Committee meeting.

RECONSIDERED

(Cont’d. on page 15).

FOR THE MOTION:J. Batty, R. Hayter, S. Mandel, D. Thiele.

ABSENT:B. Smith.

E.4.d.Recommendation from the Names Advisory Committee. 

MOVED J. Batty:

That item E.4.d. be dealt with now.

carried

FOR THE MOTION:J. Batty, R. Hayter, S. Mandel, D. Thiele.

ABSENT:B. Smith.

MOVED J. Batty:

  1. That roads located in the MacEwan Neighbourhood be named as outlined in Attachment 1 of the February 14, 2002 Planning and Development Department report.
  2. That two cul-de-sacs located in the Hermitage Neighbourhood be named “Hooke Place” and “Hooke Court”.
  3. That a road located in the Fraser Neighbourhood be named “Fraser Way”.
  4. That the Cameron Heights Neighbourhood be renamed to “Cameron Ravines”.

B. Breau, Names Advisory Committee, answered the Committee’s questions.

AMENDMENT MOVED D. Thiele:

  1. That part 1. be replaced with the words “That the road indicated in Attachment 1 as MacEwan Road (from 111 Street through to Ellerslie Road) be named MacEwan Road, and the balance of the roads in the MacEwan neighbourhood be numbered.”

lost

FOR THE AMENDMENT:D. Thiele.

OPPOSED:J. Batty, R. Hayter, S. Mandel.

ABSENT:B. Smith.

B. Breau, Names Advisory Committee; and M. Lawrence, Planning and Development Department, answered the Committee’s questions.

Members of the Committee requested that the motion be split for voting purposes.

MOTION ON PART 1, put:

  1. That roads located in the MacEwan Neighbourhood be named as outlined in Attachment 1 of the February 14, 2002 Planning and Development Department report.
/ Planning & Dev.

CARRIED

FOR THE MOTION:J. Batty, R. Hayter, S. Mandel.

OPPOSED:D. Thiele.

ABSENT:B. Smith.

MOTION ON PART 2, put:

  1. That two cul-de-sacs located in the Hermitage Neighbourhood be named “Hooke Place” and “Hooke Court”.
/ Planning & Dev.

carried

FOR THE MOTION:J. Batty, R. Hayter, S. Mandel, D. Thiele.

ABSENT:B. Smith.

MOTION ON PART 3, put:

  1. That a road located in the Fraser Neighbourhood be named “Fraser Way”.
/ Planning & Dev.

carried

FOR THE MOTION:J. Batty, R. Hayter, S. Mandel, D. Thiele.

ABSENT:B. Smith.

MOTION ON PART 4, put:

  1. That the Cameron Heights Neighbourhood be renamed to “Cameron Ravines”.
/ Planning & Dev.

carried

FOR THE MOTION:J. Batty, R. Hayter, S. Mandel, D. Thiele.

ABSENT:B. Smith.

E.1.OFFICE OF THE CITY MANAGER

E.1.e.Status of Twinning Relationship with Hull, Quebec. 

MOVED R. Hayter:

That the March 4, 2002 Office of the City Manager report be received for information. / City Manager

carried

FOR THE MOTION:J. Batty, R. Hayter, D. Thiele.

ABSENT:B. Smith; S. Mandel.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.b.CCollection of Unpaid Waste Fees. 

W.D. Burn, General Manager, Asset Management and Public Works Department; and R. Garvey, General Manager, Corporate Services Department, answered the Committee’s questions.

MOVED D. Thiele:

That the Executive Committee recommend to City Council:

That the annual transfer of unpaid multi-family waste disposal fees from the utility bill to the tax roll, be approved.

W.D. Burn, General Manager, Asset Management and Public Works Department, answered the Committee’s questions.

carried

FOR THE MOTION:J. Batty, R. Hayter, S. Mandel, D. Thiele.

ABSENT:B. Smith.

E.2.c.C2001 Year-end Operating and Capital Results. 

A.B. Maurer, City Manager; and A. Sinclair, Office of the City Clerk, answered the Committee’s questions.

Members of the Committee requested that this item be forwarded to City Council without a Committee recommendation.

E.4.PLANNNING AND DEVELOPMENT DEPARTMENT

E.4.e.Future School Sites Study.

MOVED D. Thiele:

That the February 27, 2002 Planning and Development Department report be postponed to the April 3, 2002 Executive Committee meeting. / Planning & Dev.
Due: Apr. 3, 2002

carried

FOR THE MOTION:J. Batty, R. Hayter, S. Mandel, D. Thiele.

ABSENT:B. Smith.

E.4.b.CSmart Choices for Developing Our Community (Terms of Reference for the Industrial Land Strategy and the Urban Land Intensification Strategy). 

B. Caldwell and G. Jackson, Planning and Development Department, made presentations and answered the Committee’s questions.

MOVED J. Batty:

That the Executive Committee recommend to City Council:

That the January 30, 2002 Planning and Development Department report be received for information.

carried

FOR THE MOTION:J. Batty, R. Hayter, S. Mandel, D. Thiele.

ABSENT:B. Smith.

E.4.f.Apartment Mill Rate/Slow Down in Multi-Family Starts. 

(Cont’d. from page 11).

MOVED R. Hayter:

That the following motion be reconsidered.

MOVED D. Thiele:

That item E.4.f. be postponed to the April 3, 2002 Executive Committee meeting

carried

FOR THE MOTION:J. Batty, R. Hayter, S. Mandel, D. Thiele.

ABSENT:B. Smith.

MOVED D. Thiele:

That item E.4.f. be postponed to the April 17, 2002 Executive Committee meeting time specific at 10:00 a.m. / Planning & Dev.
Due: Apr. 17, 2002 @ 10:00 a.m.

carried

FOR THE MOTION: J. Batty, R. Hayter, S Mandel, D. Thiele.

ABSENT: B. Smith.

N.NOTICES OF MOTION

Councillor R. Hayter asked whether there were any Notices of Motion. There were none.

(Sec. 91. B.L. 12300)

O.ADJOURNMENT

The meeting adjourned at 3:55 p.m.

______

CHAIRCITY CLERK

EXECUTIVE COMMITTEE Meeting

INDEX TO MINUTES

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

A.3.ADOPTION OF MINUTES......

B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

B.3.DECISION TO HEAR AND TIME SPECIFICS......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a. 2001 General Municipal Election Summary (M. Phair).

D.2.b. Bill 12, the Community Charter Council Act in the Province of British Columbia (R. Hayter).

D.3.STATUS OF REPORTS

D.3.a.Alberta Advantage (S. Mandel)......

D.3.bHistorical Significance of Buildings at EPCOR’s Rossdale Site......

D.3.c.West Rossdale Lands as a Special Study Area......

D.3.d.Downtown Housing Investment Program......

D.3.e.Legal Representation and Indemnification of City Employees, Agents and Members of Council......

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a. Alberta Capital Region Governance Review – Minister’s Response. 

E.1.b. C Alberta Capital Region Governance Review – Minister’s Response/Commentary. 

E.1.c. Provincial Urban Strategy.

E.1.d. Equitable Relationship – Responsibilities of Executive Committee. 

E.1.e. Status of Twinning Relationship with Hull, Quebec. 

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a. Open Tenders $1,000,000 or Greater (Inclusive of GST) as at February 22, 2002. 

E.2.b. C Collection of Unpaid Waste Fees. 

E.2.c. C 2001 Year-end Operating and Capital Results. 

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a. C Rebating 2002 Business Taxes for Bingo Establishments. 

E.4.b. C Smart Choices for Developing Our Community (Terms of Reference for the Industrial

Land Strategy and the Urban Land Intensification Strategy). 

E.4.c. C Notice of Intention to Designate the Birks Building located at 10113 – 104 Street as a

Municipal Historic Resource. 

E.4.d. Recommendation from the Names Advisory Committee. 

E.4.e. Future School Sites Study.

E.4.f. Apartment Mill Rate/Slow Down in Multi-Family Starts. ...... 10/

E.4.g. Meeting between the Executive Committee and the Names Advisory Board......

H.1.a. Advisory Board on Services for Persons with Disabilities – 2001 Annual Report......

N.NOTICES OF MOTION......

O.ADJOURNMENT......

______

Executive Committee

Meeting Minutes1

March 13, 2002