______

Executive Committee

Meeting Minutes1

June 20, 2001

EXECUTIVE COMMITTEE MINUTES

Wednesday, June 20, 2001

MEMBERS: / PRESENT:
B. Smith, Chair / B. Smith
D. Thiele, Vice-Chair / D. Thiele*
A. Bolstad / A. Bolstad
R. Noce / R. Noce

ALSO IN ATTENDANCE:
Councillor B. Anderson.*

Councillor M. Phair.*

A.B. Maurer, City Manager.

A. Sinclair, Office of the City Clerk.

* Attended part of the meeting.

A.1.CALL TO ORDER

Mayor B. Smith called the meeting to order at 9:30 a.m.

Councillor M. Phair was in attendance.

A.2.ADOPTION OF AGENDA

MOVED R. Noce:

That the Executive Committee Agenda for the June 20, 2001 meeting be adopted with the following changes:

a)That the following item be added to the agenda:

E.1.a.Quarterly Report #8 on 2001 World Championships in Athletics and World Triathlon - 2001 to June 20, 2001.

b)That item E.1.c. be changed from 11:45 a.m. time specific to 11:30 a.m.

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

A.3.ADOPTION OF MINUTES

MOVED R. Noce:

That the Minutes of the June 6, 2001 Executive Committee Meeting be adopted.

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED R. Noce:

That items E.1.a., E.1.b., E.2.c., E.2.d., E.4.a. C, E.4.d., E.4.e., E.4.f. C, E.5.a. C and the in private item E.1.c. be exempted for debate; and

D.3.STATUS OF REPORTS

D.3.a.Request to Contribute to the FCM Appeal of CRTC Decision 2001-23.

That the “To be Determined” revised due date be approved. / City Manager
Due: To be Determined.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.CBylaw 12614 - To Amend Bylaw 12435 - Edmonton 2004 Celebration Committee Bylaw Amendment No. 1.

That the Executive Committee recommend to City Council:

That Bylaw 12435 be given the appropriate readings.

E.2.b.CConversion of the Existing SAP Licenses to mySAP.com Licenses.

That the Executive Committee recommend to City Council:

  1. That the recommended financing strategy to fund the conversion of the existing licensing partnership between the City of Edmonton and SAP Canada Inc. (SAP) to the mySAP.com structure, be approved.
  2. That the Administration take full advantage of the new licensing structure by implementing, in conjunction with SAP Canada Inc., additional SAP applications into its information technology environment.

E.2.e.CEdmonton 2004 Celebration Committee Appointments.

That the Executive Committee recommend to City Council:

  1. That the nominees outlined in Attachment 1 of the June 5, 2001 Office of the City Manager report be appointed to the Edmonton 2004 Celebration Committee.
  2. That the June 5, 2001 Office of the City Manager report remain in private until approved by City Council. [Sections 15(1) and 16(1) Freedom of Information and Protection of Privacy Act].

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.b.CNotice of Intention to Designate Hangar #14 located at the City Centre Airport (11410Kingsway Avenue) as a Municipal Historic Resource.

That the Executive Committee recommend to City Council:

  1. That the City Clerk be authorized to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the May 8, 2001 Planning and Development Department report) to the owner of the property occupied by Hangar #14 in accordance with Section 22 of the Historical Resources Act.
  1. That the General Manager of Planning and Development Department be hereby appointed to implement matters arising from the issuance of the Notice of Intention to Designate Hangar #14.

E.4.c.Recommendation from the Names Advisory Committee. 

  1. That a neighbourhood located in the Ellerslie Area Structure plan (ASP) be named “Ellerslie”.
  1. That a park located in the Oliver Neighbourhood be named “Mackenzie and Mann Park”.
  2. That a park located in the Cromdale Neighbourhood be named “Sheriff Robertson Park”.
/ Planning & Dev.

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

B.3.DECISION TO HEAR AND TIME SPECIFICS

MOVED R. Noce:

That the Executive Committee hear from the following delegation:

E.4.a.CApril 18, 2001 Letter from Douglas J. Hughes, Bishop & McKenzie re: Tax Roll Account No. 4273900, 11209 – 86 Street NW, Edmonton.

1.Douglas J. Hughes, Bishop & McKenzie.

carried

FOR THE MOTION:B. Smith; A. Bolstad, R. Noce, D. Thiele.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Financial Services for Community Leagues (A. Bolstad).

“I am attempting to see what financial services the City of Edmonton might be able to provide to Community Leagues.
For example, I was wondering if the City, through its Investment Committee, might be able to host seminars for league volunteers who are interested in learning more about financial investments.
I would also like to know if the City could invest community league funds on behalf of individual Edmonton community leagues. It strikes me that this might help some leagues increase their investment earnings, while reducing the workload on community volunteers who are charged with performing this task.
I would like a report from the City Administration which details the options which are at the City’s disposal and any mitigating factors, such as investment rules set down by Alberta Gaming, that would have to be considered.
I would also like the Administration to touch base with the Edmonton Federation of Community Leagues (EFCL) and report back on whether or not it is interested in exploring this concept.” / Corporate Svcs.
Due: Aug. 22, 2001

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.b.Task Force on Urban Issues. 

A.B. Maurer, City Manager, answered the Committee’s questions.

MOVED B. Smith:

That the June 5, 2001 Office of the City Manager report be received for information. / City Manager

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce.

ABSENT:D. Thiele.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.c.Initiative with Alberta Government Services – Registry Agent Service Delivery. 

R. Garvey, General Manager, Corporate Services Department; and L. Benowski, General Manager, Planning and Development Department, answered the Committee’s questions.

MOVED R. Noce:

  1. That the May 31, 2001 Corporate Services/Planning and Development Departments report be received for information.
  2. That the Administration report back to the Executive Committee in October 2002 with a status update on the Registry Agent Service Delivery model.
/ Corporate Svcs.
Planning & Dev.
Due: October 2002

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.2.d.Digital Print Centre Technology Refresh. 

R. Garvey, General Manager, Corporate Services Department; and J. Mills, Corporate Services Department (IT), answered the Committee’s questions.

MOVED B. Smith:

That the June 5, 2001 Corporate Services Department report be received for information. / Corporate Svcs.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.d.Bylaws 12566 and 12567 - Proposed Movie Theatre – Sun/Shade Study. 

MOVED B. Smith:

That item E.4.d. be dealt with now.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

M. Garrett, Planning and Development Department, answered the Committee’s questions.

MOVED B. Smith:

That the May 9, 2001 Planning and Development Department report be received for information. / Planning & Dev.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.4.a.CApril 18, 2001 Letter from Douglas J. Hughes, Bishop & McKenzie re: Tax Roll Account No. 4273900, 11209 - 86 Street NW, Edmonton. 

D. McLean, Planning and Development Department (Assessment), made a presentation.

Councillor B. Anderson entered the meeting.

D. Hughes, Bishop & McKenzie, made a presentation and answered the Committee’s questions.

D. McLean, Planning and Development Department (Assessment); and I. Johnson, Corporate Services Department (Law), answered the Committee’s questions.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

That the request for cancellation of outstanding property taxes be denied.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.4.f.CReport on Review of Residential Development Regulations. 

E.5.OTHER REPORTS

E.5.a.CSubmission re: Ambulance Service Delivery - Provincial Discussion Paper. 

MOVED B. Smith:

That items E.4.f. C and E.5.a. C be dealt with now.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce, D. Thiele.

E.4.f.CReport on Review of Residential Development Regulations. 

R. Caldwell, Planning and Development Department, answered the Committee’s questions.

Mayor B. Smith vacated the Chair and Councillor D. Thiele presided.

Mayor B. Smith left the meeting.

MOVED A. Bolstad:

That the Executive Committee recommend to City Council:

That the Administration be instructed to cease work on the review of the residential development regulations and this anticipated work be included in the Urban Intensification Study.

Mayor B. Smith re-entered the meeting.

Councillor D. Thiele vacated the Chair and Mayor B. Smith presided.

LOST

FOR THE MOTION:A. Bolstad.

OPPOSED:B. Smith; R. Noce, D. Thiele.

MOVED B. Smith:

That the Executive Committee recommend to City Council:

That the May 7, 2001 Planning and Development Department report be received for information.

carried

FOR THE MOTION: B. Smith; R. Noce, D. Thiele.

OPPOSED:A. Bolstad.

E.4.e.More On Partially Built Neighbourhoods. 

MOVED R. Noce:

That item E.4.e. be dealt with now.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce.

OPPOSED:D. Thiele.

MOVED R. Noce:

That item E.5.a. C be dealt with after item E.1.a.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce.

OPPOSED:D. Thiele.

E.4.e.More On Partially Built Neighbourhoods. 

R. Caldwell and G. Jackson, Planning and Development Department, answered the Committee’s questions.

MOVED R. Noce:

That item E.4.e. be continued after item E.5.a. C.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce.

ABSENT:D. Thiele.

(Cont’d on page 12).

MOVED R. Noce:

That the Committee meet in private.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce.

ABSENT:D. Thiele.

The Committee met in private at 11:30 a.m.

The Committee reconvened in private at 1:30 p.m. Councillor D. Thiele was absent.

Councillor B. Anderson was in attendance.

MOVED R. Noce:

That the Committee meet in public.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce.

ABSENT:D. Thiele.

The Committee met in public at 1:32 p.m. Councillor D. Thiele was absent.

  1. REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.c.CNames Advisory Committee - Recruitment.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

  1. That the Executive Committee appointment recommendation as outlined in Attachment 1 be approved for the term ending December 31, 2001.
  1. That the Committee’s recommendation as outlined in Attachment 1 remain in private until approved by City Council. [Sections 15(1) and 16(1) Freedom of Information and Protection of Privacy Act].

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce.

ABSENT:D. Thiele.

E.1.a.Quarterly Report #8 on 2001 World Championships in Athletics and World Triathlon – 2001 to June 20, 2001. 

A.B. Maurer, City Manager; C. Stasynec, Office of the City Manager; L. Cochrane and V. Eischen, Community Services Department; Supt. D. Korol, Edmonton Police Service; W. Mandryk and K. Koropeski, Transportation and Streets Department; D. Schneider and D. Belanger, Corporate Services Department (Communications), made presentations and answered the Committee’s questions.

J. Tustian, General Manager, Community Services Department; and L. McCormick, Transportation and Streets Department, answered the Committee’s questions.

MOVED R. Noce:

That the June 20, 2001 Office of the City Manager/Community Services Department report be received for information. / City Manager
Community Svcs.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce

ABSENT:D. Thiele.

E.5.OTHER REPORTS

E.5.a.CSubmission re: Ambulance Service Delivery - Provincial Discussion Paper. 

D. Kloster and S. Rapanos, Emergency Response Department, made a presentation and answered the Committee’s questions.

A.B. Maurer, City Manager, answered the Committee’s questions.

MOVED A. Bolstad:

  1. That the May 17, 2001 Emergency Response Department report be postponed until the July 11, 2001 Executive Committee meeting at 10:00 a.m.
  2. That the City Manager invite representatives of CUPE Local 3197 to attend the July 11, 2001 Executive Committee meeting.
/ Emergency Response
Due: July 11, 2001 @ 10:00 a.m.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce

ABSENT:D. Thiele.

E.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.e.More On Partially Built Neighbourhoods. 

(Cont’d. from page 9).

R. Caldwell and G. Jackson, Planning and Development Department, answered the Committee’s questions.

MOVED A. Bolstad:

That the May 8, 2001 Planning and Development Department report be received for information. / Planning & Dev.

carried

FOR THE MOTION: B. Smith; A. Bolstad, R. Noce.

ABSENT:D. Thiele.

N.NOTICES OF MOTION

Mayor B. Smith asked whether there were any Notices of Motion. There were none.

(Sec. 91. B.L. 12300)

O.ADJOURNMENT

The meeting adjourned at 3:10 p.m.

______

CHAIRCITY CLERK

EXECUTIVE COMMITTEE MINUTES

INDEX TO MINUTES

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

A.3.ADOPTION OF MINUTES......

B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

B.3.DECISION TO HEAR AND TIME SPECIFICS......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a. Financial Services for Community Leagues (A. Bolstad)......

D.3.STATUS OF REPORTS

D.3.a.Request to Contribute to the FCM Appeal of CRTC Decision 2001-23......

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a.Quarterly Report #8 on 2001 World Championships in Athletics and World Triathlon – 2001

to June 20, 2001. 

E.1.b. Task Force on Urban Issues. 

E.1.c. C Names Advisory Committee - Recruitment......

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a. CBylaw 12614 - To Amend Bylaw 12435 - Edmonton 2004 Celebration Committee

Bylaw Amendment No. 1.

E.2.b. CConversion of the Existing SAP Licenses to mySAP.com Licenses. 

E.2.c.Initiative with Alberta Government Services – Registry Agent Service Delivery. 

E.2.d.Digital Print Centre Technology Refresh. 

E.2.e. CEdmonton 2004 Celebration Committee Appointments......

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a. CApril 18, 2001 Letter from Douglas J. Hughes, Bishop & McKenzie re: Tax Roll Account

No. 4273900, 11209 - 86 Street NW, Edmonton. 

E.4.b. C Notice of Intention to Designate Hangar #14 located at the City Centre Airport

(11410Kingsway Avenue) as a Municipal Historic Resource. 

E.4.c. Recommendation from the Names Advisory Committee. 

E.4.d. Bylaws 12566 and 12567 - Proposed Movie Theatre – Sun/Shade Study. 

E.4.e. More On Partially Built Neighbourhoods. ...... 9/

E.4.f. C Report on Review of Residential Development Regulations. 

E.5.OTHER REPORTS

E.5.a. C Submission re: Ambulance Service Delivery - Provincial Discussion Paper. 

N.NOTICES OF MOTION......

O.ADJOURNMENT......

______

Executive Committee

Meeting Minutes1

June 20, 2001