EXECUTIVE COMMITTEE MINUTES
Wednesday, July 9, 2003
MEMBERS: / PRESENT:B. Smith, Chair / B. Smith
A. Bolstad, Vice-Chair / A. Bolstad
T. Cavanagh / T. Cavanagh
L. Langley / L. Langley
J. Melnychuk / J. Melnychuk
ALSO IN ATTENDANCE:
Councillor B. Anderson
Councillor E. Gibbons
Councillor K. Leibovici
Councillor S. Mandel
Councillor M. Phair
A. B. Maurer, City Manager
D. H. Edey, City Clerk
A.1.CALL TO ORDER
Mayor B. Smith called the meeting to order at 9:32 a.m.
Councillors K. Leibovici and S. Mandel were in attendance.
A.2.ADOPTION OF AGENDA
MOVED T. Cavanagh:
1.That the Executive Committee agenda for the July 9, 2003, meeting be adopted with the addition of the following item:
E.1.b. CNatural Gas Distribution System Strategic Options –
In-private.
- That the Orders of the Day for the July 9, 2003, Executive Committee meeting be amended as follows:
Lunch Recess – 12 noon to 2:15 p.m.
Adjournment – 5:30 p.m.
carried
FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.
A.3.ADOPTION OF MINUTES
MOVED T. Cavanagh:
That the minutes of the June 25, 2003, Executive Committee meeting be adopted.
carried
FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.
B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS
MOVED J. Melnychuk:
That items D.2.a., E.1.a., E.2.a. C, E.4.a. C and the in-private items E.1.b. C and E.2.c. be exempted for debate; and
E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS
E.2.CORPORATE SERVICES DEPARTMENT
E.2.b.Change Order Recommendation SUN Server Maintenance Contract (P877438).
That a Change Order for $1 million be approved to increase the total value of the contract for server maintenance, with SUN Microsystems of Canada, to $3,000,000 to reflect the expenditures to the end of the contract period. / Corporate Svcs.E.4.PLANNING AND DEVELOPMENT DEPARTMENT
E.4.b.CNotice of Intention to Designate the Strathcona Canadian Pacific Rail way Station located at 8101 Gateway Boulevard as a Municipal Historic Resource.
That Executive Committee recommend to City Council:
1.That the City Clerk be authorized to serve a Notice of Intention to Designate a Municipal Historic Resource (Attachment 1 of the June 11, 2003, Planning and Development Department report) to the owner of the property occupied by Strathcona Canadian Pacific Railway (CPR) Station, located at 8101 Gateway Boulevard in accordance with Section 26 of the Historical Resources Act.
2.That the General Manager of Planning and Development Department be hereby appointed to implement matters arising from the issuance of the Notice of Intention to Designate the Strathcona CPR Station.
3.That funding of $1 for this project be provided from the Heritage Reserve Fund.
carried
FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.
D.ADMINISTRATIVE INQUIRIES AND RESPONSES
D.1.ADMINISTRATIVE INQUIRIES
D.1.a.Position of General Manager, Corporate Services Department
(B. Smith).
Given the central role that Mr. Garvey has played in the financial strategy and direction of this Corporation over the last five years, I would like Administration to provide a report to City Council on July 15, 2003, explaining the approach that will be used to replace Mr. Garvey.
The report should address:
- Whether the City Manager intends to fill the Chief Financial Officer (CFO) position externally or from within the Corporation;
- The education, experience and professional designation(s) that will be required for the position;
- The timeframe before a new CFO is in place; and
- The steps that have been taken to date to begin the recruiting process.
I would like the City Manager’s report to address whether it is his intention to keep this diverse and challenging range of activities under the direction of one General Manager.” / City Manager
D.1.a. cont’d
City Manager
City Council
Due: July 15, 2003
E.4.PLANNING AND DEVELOPMENT DEPARTMENT
E.4.a.CAdministration Update Report on Negotiations for Servicing of Proposed Enoch Cree Nation Entertainment Complex and Casino.
A.4.EXPLANATION OF THE PUBLIC HEARING PROCESS
Mayor B. Smith explained the public hearing process.
K. Mamczasz, Planning and Development Department, made a presentation. Copies of the presentation were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.
Councillor B. Anderson entered the meeting.
R. Morin; J. A. Agrios, Miller Thomson; H. Kuehne, Associated Engineering Alberta Ltd.;
R. Gibbs, Gibbs & Brown Landscape Architects; Senator T. Chalifoux; C. Twinn; and
M. Bateman, made presentations. A copy of the site plan and the “Enoch Entertainment Resort: Comparative Table on Major Commercial Project/Residential Interface,” presented by R. Gibbs, was distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.
Councillor E. Gibbons entered the meeting.
I. Morin; H. Mustus; D. Meyer; and Chief Elect R. Morin, Enoch Cree Nation, made presentations.
Chief Elect R. Morin; R. Gibbs; R. Morin; M. Bateman; and H. Kuehne, answered the Committee’s questions.
The Committee recessed at 11:20 a.m.
The Committee reconvened 11:26 a.m.
B. Maskell, MLA, Edmonton Meadowlark; C. Treen, Lewis Estates Community League;
H. Coon; P. Doroshuk; M. McCullough; and I. Rust, made presentations.
Orders of the Day were called.
The Committee recessed at 12 noon.
The Committee reconvened at 2:17 p.m.
Councillor L. Langley was absent.
Councillor B. Anderson was in attendance.
T. Wagner made a presentation on behalf of C. Slupsky.
Councillors L. Langley, S. Mandel and K. Leibovici entered the meeting.
B. Hughson and D. Kuchelyma, President, Edmonton Federation of Community Leagues, made presentations.
M. McCullough; C. Treen; H. Coon; I. Rust; B. Hughson; and P. Doroshuk, answered the Committee’s questions.
G. Menzies, Transportation and Streets Department; A. B. Maurer, City Manager; Supt.
U. Currie, Edmonton Police Services; G. Heaton, Corporate Services Department (Law);
K. Mamczasz, Planning and Development Department; and K. Fung, Corporate Services Department (Law), answered the Committee’s questions.
MOVED T. Cavanagh:
That the June 11, 2003, Planning and Development Department report be referred back to Administration to report back to the August 20, 2003, Executive Committee meeting on the discussion and outcome of the July 18, 2003, meeting with the community, MLAs, federal representatives and Councillors. / Planning & Dev.Due: Aug. 20, 2003
carried
FOR THE MOTION:B. Smith; T. Cavanagh, L. Langley, J. Melnychuk.
OPPOSED:A. Bolstad.
D.ADMINISTRATIVE INQUIRIES AND RESPONSES
D.2.REPORTS ON ADMINISTRATIVE INQUIRIES
D.2.a.AMFC Fund (M. Phair).
Councillor M. Phair entered the meeting.
R. Garvey, General Manager, Corporate Services Department, answered the Committee’s questions.
MOVED T. Cavanagh:
That the June 20, 2003, Corporate Services Department report be received for information. / Corporate Svcs.carried
FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.
E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS
E.1.OFFICE OF THE CITY MANAGER
E.1.a.Edmonton 2005 World Masters Games Report #2, Second Quarter 2003.
B. Anderson, Executive Director, 2005 World Masters Games; and A. B. Maurer, City Manager, answered the Committee’s questions.
MOVED T. Cavanagh:
That the June 25, 2003, Office of the City Manager/World Masters Games Local Organization report be received for information. / City ManagerWorld Masters Games
carried
FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, J. Melnychuk.
ABSENT:L. Langley.
E.2.CORPORATE SERVICES DEPARTMENT
E.2.a.CCost Benefit Analysis for Project No. XX-18-0200 – Enterprise Resource Planning (ERP).
R. Garvey, General Manager, and T. Cleveley, Corporate Services Department; and
A. B. Maurer, City Manager, answered the Committee’s questions.
MOVED B. Smith:
That Executive Committee recommend to City Council:
- That the June 19, 2003, Corporate Services Department report be received for information.
- That Administration report to the October 1, 2003, Executive Committee meeting on the components of Project No. XX-18-0200 – Enterprise Resource Planning which Administration will be recommending be funded in 2004.
carried
FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.
MOVED T. Cavanagh:
That the Committee meet in private.
Section 25(1)(c)iii and 27 of the Freedom of Information and Protection of Privacy (FOIP) Act.
carried
FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.
The Committee met in private at 4:42 p.m.
MOVED T. Cavanagh:
That the Committee meet in public.
carried
FOR THE MOTION: A. Bolstad, T. Cavanagh, L. Langley, J. Melnychuk.
ABSENT:B. Smith.
The Committee met in public at 5 p.m.
Councillor A. Bolstad presided. Mayor B. Smith was absent.
E.1.OFFICE OF THE CITY MANAGER
E.1.b. CNatural Gas Distribution System Strategic Options.
MOVED T. Cavanagh:
That Executive Committee recommend to City Council:
- That the Terms of Reference (Attachment 5 of the July 3, 2003, Office of the City Manager report) be approved.
- That the July 3, 2003, Office of the City Manager report be dealt with in private and remain confidential as per Section 25(1)(c)iii of the Freedom of Information and Protection of Privacy (FOIPP) Act.
- That the July 3, 2003, Office of the City Manager report be received for information.
carried
FOR THE MOTION: A. Bolstad, T. Cavanagh, L. Langley, J. Melnychuk.
ABSENT:B. Smith.
E.2.CORPORATE SERVICES DEPARTMENT
E.2.c.Proposed Settlement of Subrogated Claim for Alicia D’Elia.
MOVED J. Melnychuk:
- That the July 2, 2003, Corporate Services Department report be considered and remain in-private in accordance with the provisions of Section 27 of the Freedom of Information and Protection of Privacy Act.
- That the City Solicitor be authorized to settle this claim with the Plaintiff’s lawyer, Robert Simpson.
carried
FOR THE MOTION: A. Bolstad, T. Cavanagh, L. Langley, J. Melnychuk.
ABSENT:B. Smith.
N.NOTICES OF MOTION
Councillor A. Bolstad asked whether there were any Notices of Motion. There were none.
(Sec. 91. B.L. 12300)
O.ADJOURNMENT
The meeting adjourned at 5:05 p.m.
______
CHAIRCITY CLERK
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Executive Committee
Meeting Minutes1
July 9, 2003, nr
INDEX
EXECUTIVE COMMITTEE MINUTES
JULY 9, 2003
A.1.CALL TO ORDER......
A.2.ADOPTION OF AGENDA......
A.3.ADOPTION OF MINUTES......
B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......
D.ADMINISTRATIVE INQUIRIES AND RESPONSES......
D.1.ADMINISTRATIVE INQUIRIES......
D.1.a.Position of General Manager, Corporate Services Department (B. Smith)......
D.2.REPORTS ON ADMINISTRATIVE INQUIRIES......
D.2.a.AMFC Fund (M. Phair).
E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS......
E.1.OFFICE OF THE CITY MANAGER......
E.1.a.Edmonton 2005 World Masters Games Report #2, Second Quarter 2003.
E.1.b. CNatural Gas Distribution System Strategic Options......
E.2.CORPORATE SERVICES DEPARTMENT......
E.2.a. CCost Benefit Analysis for Project No. XX-18-0200 – Enterprise Resource Planning (ERP).
E.2.b.Change Order Recommendation SUN Server Maintenance Contract (P877438).
E.2.c.Proposed Settlement of Subrogated Claim for Alicia D’Elia......
E.4.PLANNING AND DEVELOPMENT DEPARTMENT......
E.4.a. CAdministration Update Report on Negotiations for Servicing of Proposed Enoch Cree Nation Entertainment Complex and Casino.
E.4.b. CNotice of Intention to Designate the Strathcona Canadian Pacific Rail way Station located at 8101 Gateway Boulevard as a Municipal Historic Resource.
N.NOTICES OF MOTION......
O.ADJOURNMENT......
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Executive Committee
Meeting Minutes
July 9, 2003, nr