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Executive Committee

Meeting Minutes

January 13, 1999

EXECUTIVE COMMITTEE MINUTES

Wednesday, January 13, 1999

MEMBERS: / PRESENT:
B. Smith, Chair / B. Smith
L. Chahley, Vice-Chair / L. Chahley
B. Anderson / B. Anderson
T. Cavanagh / T. Cavanagh
W. Kinsella / W. Kinsella

ALSO IN ATTENDANCE:
Councillor L. Langley*
Councillor B. Mason*
Councillor R. Noce*
Councillor D. Thiele*
B.E. Thom, Q.C., City Manager*
D.H. Edey, City Clerk.

*Attended part of the meeting.

A.CALL TO ORDER AND RELATED BUSINESS

Mayor B. Smith called the meeting to order at 9:30 a.m.

Councillor B. Anderson was absent. Councillor L. Langley was in attendance.

A.2.ADOPTION OF AGENDA

MOVED W. Kinsella

That the Executive Committee Agenda for the January 13, 1999 meeting be adopted.

CARRIED

FOR THE MOTION:B. Smith; T. Cavanagh, L. Chahley, W. Kinsella.

ABSENT:B. Anderson.

A.3.ADOPTION OF MINUTES

MOVED T. Cavanagh:

That the Minutes of the December 16, 1998 Executive Committee Meeting be adopted.

carried

FOR THE MOTION:B. Smith; T. Cavanagh, L. Chahley, W. Kinsella.

ABSENT:B. Anderson.

Councillors B. Anderson and D. Thiele entered the meeting.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED W. Kinsella:

That items D.2.a., E.1.a.C, E.2.a., E.2.b., E.2.d.C and E.4.a. be exempted for debate; and

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.b.General Manager – Corporate Services Department (M. Phair).

That the December 17, 1998 Human Resources Department report be received for information. / Human Resources

E.2.CORPORATE SERVICES DEPARTMENT

E.2.c.CBylaw No. 11898 - 1998 General Repealing Bylaw.

That the Executive Committee recommend to City Council:

That Bylaw No. 11898 be given the appropriate readings.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.b.Recommendation for Approval of an Encroachment Agreement between Luxor Land Ltd. and the City of Edmonton for the Property Located at 10508 - 82 Avenue NW, Plan I, Block 66, Lots 1, 2, 3 and 4.

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That approval be granted to enter into an Encroachment Agreement with Luxor Land Ltd. / Planning & Dev.

CARRIED

FOR THE MOTION: B. Smith; B. Anderson, T. Cavanagh,
L. Chahley, W. Kinsella.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Assessment Notices (L. Langley).

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“Concerned citizens have contacted my Office and indicated when they call the Assessment Call Centre or talk to an Assessor, they are being told the assessment is preliminary and they need to wait until their official notice in March to appeal their assessment if they believe it is in error. By requiring these people to appeal assessments, citizens have to pay an appeal fee. I would like answers to the following questions:
1.What is the advantage of sending out the preliminary assessment notices and what are the total costs of the printing, mailing, information/training sessions and all associated Call Centre costs?
2.Since sending out these notices, how many changes to residential assessments have been made and were they changed due to errors in the preliminary notices?
3.It is my understanding that under the new Market Value Assessment, there may be changes to the assessment appeal fee structure, if so, how much will it cost citizens to appeal their assessment?
I would like this report for the next Executive Committee meeting.” / Corporate Svcs.
Due: Jan. 27, 1999
D.1.a. cont’d.
Corporate Svcs.
Due: Jan. 27, 1999

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Conflicts Between Homeowners, Communities, Community Leagues, Developers and Planning and Development Department (D. Thiele).

R. Caldwell, Planning and Development Department, answered the Committee’s questions.

MOVED T. Cavanagh:

That the December 15, 1998 Planning and Development Department report be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION:B. Smith; B. Anderson, T. Cavanagh,
L. Chahley, W. Kinsella.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a.CFollow-up Review of the Deloitte & Touche Cash Handling Report for the City of Edmonton.

A. Bolduc, Auditor General, answered the Committee’s questions.

Councillor R. Noce entered the meeting.

B.E. Thom, Q.C., City Manager, answered the Committee’s questions.

MOVED W. Kinsella:

That the Executive Committee recommend to City Council:

That the September 1, 1998 Office of the Auditor General report be received for information.

CARRIED

FOR THE MOTION: B. Smith; B. Anderson, T. Cavanagh,
L. Chahley, W. Kinsella.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.b.Open Tenders Greater than $500,000 and Request to Hire Consul-tants Where Estimates Exceed $100,000 as at December 16, 1998.

MOVED B. Smith:

That Item E.2.b. be dealt with now.

CARRIED

FOR THE MOTION: B. Smith; B. Anderson, T. Cavanagh,
L. Chahley, W. Kinsella.

MOVED W. Kinsella:

That the December 16, 1998 Corporate Services Department report be received for information. / Corporate Svcs.

CARRIED

FOR THE MOTION: B. Smith; B. Anderson, T. Cavanagh,
L. Chahley, W. Kinsella.

E.2.a.Contract/Consultant Report for November 1998.

G.W. Goodall, Corporate Services Department; Sergeant G.L. Meads, Edmonton Police Service; and B.E. Thom, Q.C., City Manager, answered the Committee’s questions.

Councillor B. Mason entered the meeting.

B. Burn, Asset Management and Public Works Department, answered the Committee’s questions.

MOVED T. Cavanagh:

That the December 16, 1998 Corporate Services Department report be received for information. / Corporate Svcs.

CARRIED

FOR THE MOTION: B. Smith; B. Anderson, T. Cavanagh,
L. Chahley, W. Kinsella.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.Northlands Area Redevelopment Plan Review.

M. Garrett, Planning and Development Department, made a presentation and answered the Committee’s questions.

MOVED W. Kinsella:

That the August 4, 1998 Planning and Development Department report be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION: B. Smith; B. Anderson, T. Cavanagh,
L. Chahley, W. Kinsella.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.d.CBylaw No. 11948 – Boards Accountability and Reporting Committee.

D.H. Edey, City Clerk, answered the Committee’s questions.

The Members of the Committee referred Bylaw No. 11948 to City Council without a recommendation.

N.NOTICES OF MOTION

Mayor B. Smith asked whether there were any Notices of Motion. There were none.

(Sec. 100. B.L. 9999, as amended)

O.ADJOURNMENT

The meeting adjourned at 10:55 a.m.

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CHAIRCITY CLERK

EXECUTIVE COMMITTEE MINUTES

A.CALL TO ORDER AND RELATED BUSINESS

A.2.ADOPTION OF AGENDA......

A.3.ADOPTION OF MINUTES......

B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES......

D.1.a. Assessment Notices (L. Langley)......

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a. Conflicts Between Homeowners, Communities, Community Leagues, Developers and Planning and Development Department (D. Thiele).

D.2.b. General Manager – Corporate Services Department (M. Phair)......

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER......

E.1.a.C Follow-up Review of the Deloitte & Touche Cash Handling Report for the City of Edmonton......

E.2.CORPORATE SERVICES DEPARTMENT......

E.2.a. Contract/Consultant Report for November 1998......

E.2.b. Open Tenders Greater than $500,000 and Request to Hire Consul-tants Where Estimates Exceed
$100,000 as at December 16, 1998......

E.2.c.C Bylaw No. 11898 - 1998 General Repealing Bylaw......

E.2.d.C Bylaw No. 11948 – Boards Accountability and Reporting Committee......

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a. Northlands Area Redevelopment Plan Review......

E.4.b. Recommendation for Approval of an Encroachment Agreement between Luxor Land Ltd.
and the City of Edmonton for the Property Located at 10508 - 82 Avenue NW, Plan I,
Block 66, Lots 1, 2, 3 and 4......

N.NOTICES OF MOTION......

O.ADJOURNMENT......

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Executive Committee

Meeting Minutes

January 13, 1999