Executive Committee Minutes

August 27, 2008

Members: / Present: /
S. Mandel, Chair / S. Mandel
R. Hayter, Vice-Chair / R. Hayter
J. Batty / J. Batty
L Sloan / L. Sloan
A. Sohi

Also in Attendance:

Councillor T. Caterina
Councillor D. Iveson
Councillor K. Krushell
Councillor K. Leibovici
Councillor D. Thiele

A. B. Maurer, City Manager

J. Wright, Office of the City Clerk

A. CALL TO ORDER AND RELATED BUSINESS

A.1. Call to Order

Mayor S. Mandel called the meeting to order at 9:32 a.m.

Councillor A. Sohi was absent.

A.2. Adoption of Agenda

Moved L. Sloan:

That the August 27, 2008, Executive Committee meeting agenda be adopted with the following replacement pages:

E.2. Delegation of Authority – Semi-Annual Report

(January to June 2008) – Attachment 1

Carried

For the Motion: S. Mandel; J. Batty, R. Hayter, L. Sloan.

Absent: A. Sohi.

A.3. Adoption of Minutes

Moved R. Hayter:

That the July 16, 2008, Executive Committee meeting minutes be adopted.

Carried

For the Motion: S. Mandel; J. Batty, R. Hayter, L. Sloan.

Absent: A. Sohi.

B. PROCEDURAL MATTERS

B.1. Items Selected for Debate and Vote on Remaining Items

The Committee selected the following items for debate: D.3., D.4., E.1., E.2., E.3., E.4., E.6., and J.2.

Moved S. Mandel:

D. STATUS OF REPORTS

D.1. Energy Cost Escalation/Peak Oil (D. Iveson)

That the revised due date of September 24, 2008, be approved. / Deputy City Manager
Due: Sep. 24/08

D.2. 108 Street/Legislature Grounds (S. Mandel)

That the revised due date of October 8, 2008, be approved. / Planning & Dev.
Due: Oct. 8/08

E.5. Zoning Bylaw Definition Changes

That the August 27, 2008, Planning and Development Department report 2008PDP041 be received for information.

Reconsidered

(page 3)

E.7. Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at August 5, 2008

That Administration award the tender projects outlined in Attachment 1 of the August 5, 2008, Corporate Services Department report 2008COP013, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.

J. ADMINISTRATIVE RESPONSES

J.1. Release of Private Information (T. Caterina)

That the July 10, 2008, Corporate Services Department report 2008COL014 be received for information. / Corporate Svcs.

Carried

For the Motion: S. Mandel; J. Batty, R.Hayter, L. Sloan.

Absent: A. Sohi.

E.5. Zoning Bylaw Definition Changes

Moved R. Hayter:

That the following motion be reconsidered:

Moved S. Mandel:

That the August 27, 2008, Planning and Development Department report 2008PDP041 be received for information.

Carried

For the Motion: S. Mandel; J. Batty, R.Hayter, L. Sloan.

Absent: A. Sohi.

(E.5. continued on page 9)

B.2. Time Specifics and Decision to Hear

Moved J. Batty:

1.   That the Committee hear from the following speakers:

E.1. Rossdale Archaeological Study

  1. L. Buff Parry, Mountain Cree Camp Syllabics Institute
  2. L. Cardinal
  3. L. Parish

E.3. Building Canada Fund List of Priority Projects for Consideration of Funding

S. Rolingher, River Valley Alliance

2. That item J.2. be made debatable and that the Committee hear from the following speaker:

J.2. Toxic and Flammable Chemicals – Disposal procedures for chafing fuel (L. Sloan)

J. Cahill, Sales Manager, Nu-Lite Supply Inc. (Questions Only)

3. That the following item be made time specific at 11 a.m.

E.3. Building Canada Fund List of Priority Projects for Consideration of Funding

Carried

For the Motion: S. Mandel; J. Batty, R.Hayter, L. Sloan.

Absent: A. Sohi.

C. ADMINISTRATIVE INQUIRIES

C.1. Housing (K. Leibovici)

In Ward 1, there have been examples of houses and commercial establishments approved by Development officers that appear out of context within the neighbourhood. These developments are within the parameters of our current zoning bylaws and are as follows:
1.   Development can be built adjacent to current houses with the grade of the new development several metres higher than the adjacent existing backyards in order to provide for a walkout basement.
2.   Two story houses can be built to the maximum allowable height beside existing single story bungalows.
3.   The side yard separation distance between RA7 (four story apartment complexes) and RF4 (duplexes) RF5 (townhouses) is minimal with no requirement for screening for existing houses.
4.   24 hour drive-through establishments are approved beside existing single family housing.
Please provide an overview of best practices elsewhere with regard to these issues as well as information on what changes to the zoning bylaw need to occur to provide more sensitive development in these circumstances, and have the report return to the November 5, 2008, Executive Committee meeting. / Planning & Dev.
Due: Nov. 5/08

C.2. Local Authorities Election Act (S. Mandel)

The Honourable R. Danyluk, Minister of Municipal Affairs, is seeking suggestions from the City of Edmonton for a provincially appointed review committee to consider revising municipal election practices and legislation. Therefore, I am asking Administration to provide a report to Executive Committee, listing the issues identified in the 2007 Edmonton General Municipal Election, or in elections generally, that could be addressed through legislative review and amendment. Such issues may include but need not be limited to:
·  Clarification of voter residency requirements.
·  Alternative voting methods (telephone, internet, etc.).
·  Campaign signage.
·  Voter identification.
·  Roles and responsibilities of the Returning Officer.
The Honourable R. Danyluk, Minister of Municipal Affairs, has been advised that the City’s input would follow Council review. / Corporate Svcs.
Due: Nov. 5/08

C.3. Projects that Do Not Meet Capital Guidelines (S. Mandel)

That Administration provide a report to Executive Committee on a process that will create a safeguard mechanism for projects that do not meet set-out capital guidelines. / Finance & Treas.
Due: Nov. 5/08

D. STATUS OF REPORTS

D.3. Update on the status of the Arlington Apartments

P. Ohm, Planning and Development Department, answered the Committee’s questions.

Moved R. Hayter:

That the revised due date of November 5, 2008, be approved. / Planning & Dev.
Due: Nov. 5/08

Carried

For the Motion: S. Mandel; J. Batty, R.Hayter, L. Sloan.

Absent: A. Sohi.

D.4. ESQUAO Awards

Moved R. Hayter:

That the revised due date of November 5, 2008, be approved. / City Manager
Due: Nov. 5/08

Carried

For the Motion: S. Mandel; J. Batty, R.Hayter, L. Sloan.

Absent: A. Sohi.

E.1. Rossdale Archaeological Study

Moved J. Batty:

That the Committee hear from L. Coutu Maisonneauve.

Carried

For the Motion: S. Mandel; J. Batty, R.Hayter, L. Sloan.

Absent: A. Sohi.

K. Singh, Planning and Development Department, made a presentation. Copies of a map on the West Rossdale Area Proposal for a National Historic Area Designation provided by K. Singh were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

Moved J. Batty:

That speakers on item E.1. be heard in a panel.

Carried

For the Motion: S. Mandel; J. Batty, R.Hayter, L. Sloan.

Absent: A. Sohi.

J. Wright, Office of the City Clerk, answered the Committee’s questions.

Moved J. Batty:

That the Committee hear from G. Delorme.

Carried

For the Motion: S. Mandel; J. Batty, R.Hayter, L. Sloan.

Absent: A. Sohi.

L. Cardinal, L. Coutu Maisonneauve, L. Buff Parry, Mountain Cree Camp Syllabics Institute, L. Parish, Rossdale Community League, and G. Delorme, made presentations and answered the Committee’s questions. Copies of L. Cardinal’s presentation were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

P. Ohm and K. Singh, Planning and Development Department, answered the Committee’s questions.

Moved R. Hayter:

That Executive Committee recommend to City Council:

1.   That the City apply for National Historic Designation on the West Rossdale Area and submit the necessary documents required to the Historic Sites and Monuments Boards of Canada; and

2.   Administration hold a public meeting on the subject of the National Historic designation of the West Rossdale Area.

Carried

For the Motion: S. Mandel; J. Batty, R.Hayter, L. Sloan.

Absent: A. Sohi.

J. Wright, Office of the City Clerk, answered the Committee’s questions.

E.2. Delegation of Authority - Semi-Annual Report
(January to June 2008)

A. B. Maurer, City Manager; L. Brennies, Asset Management and Public Works Department; J. Tustian, Deputy City Manager;
L. Cochrane, General Manager, Community Services Department; and D. H. Edey, General Manager, Corporate Services Department, answered the Committee’s questions.

Moved J. Batty:

That the August 19, 2008, Office of the City Manager report 2008CMO061 be received for information. / City Manager

Carried

For the Motion: S. Mandel; J. Batty, R.Hayter, L. Sloan.

Absent: A. Sohi.

E.3. Building Canada Fund - List of Priority Projects for Consideration of Funding

A. B. Maurer, City Manager, made a presentation.

S. Rolingher, River Valley Alliance, made a presentation and answered the Committee’s questions.

A. B. Maurer, City Manager; K. Siu, Finance and Treasury Department; and R. Boutilier, General Manager, Transportation Department, answered the Committee’s questions.

Moved L. Sloan:

That Executive Committee recommend to City Council:

1.  That the list of priority projects for submission to the Building Canada Fund as outlined in Attachment 2 of the July 31, 2008, Finance and Treasury Department report 2008FT1003 be approved with the following amendment:

·  The River Valley Alliance allocation be $35 million.

2.  That Administration provide a revised report with recommendations regarding the additional capital allocations of $15 million to Council on
September 17, 2008. / Finance & Treas.
City Council
Due: Sep. 17/08

Carried

For the Motion: S. Mandel; J. Batty, R.Hayter, L. Sloan.

Absent: A. Sohi.

E.4. Alberta Avenue Commercial Overlay

MOTION OF THE FLOOR AT CITY COUNCIL

P. Ohm, Planning and Development Department, made a presentation and answered the Committee’s questions. K. Fung, Corporate Services Department (Law), answered the Committee’s questions.

The Committee recessed at 11:59 a.m.

The Committee reconvened at 1:32 p.m.

P. Ohm, Planning and Development Department; and K. Fung, Corporate Services Department (Law), answered the Committee’s questions.

Moved R. Hayter:

That Executive Committee recommend to City Council:

1.   That the Motion on the Floor be withdrawn or defeated.

2.   That Administration prepare a text amendment to the Zoning Bylaw with an Alberta Avenue Commercial Overlay containing the following:

·  prior to issuing a new development permit for bars, neighbourhood pubs, and nightclubs, or for an increase in occupancy load of bars, neighbourhood pubs, and nightclubs, the applicant shall:

a.  contact affected parties including the president of the community league(s), and Business Revitalization Zone(s);

b.  outline details of application to affected parties and solicit comments;

c.  document opinions and concerns expressed by affected parties;

d.  submit the documentation as part of the development permit application.

Carried

For the Motion: S. Mandel; J. Batty, R.Hayter, L. Sloan.

Absent: A. Sohi.

J. ADMINISTRATIVE RESPONSES

J.2. Toxic and Flammable Chemicals - Disposal procedures for chafing fuel (L. Sloan)

R. Neehall, Asset Management and Public Works Department, made a presentation.

J. Cahill, Nu-Lite Supply Inc., made a presentation and answered the Committee’s questions. Copies of J. Cahill’s, Material Safety Data Sheet were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

R. Nehall, Asset Management and Public Works Department, answered the Committees questions.

Moved L. Sloan:

That Executive Committee recommend to City Council:

That Mayor S. Mandel and Administration, on behalf of the City of Edmonton, write a letter to large users of toxic chafing fuel, recommending the responsible disposal of these containers at appropriate disposal facilities.

Carried

For the Motion: S. Mandel; J. Batty, R.Hayter, L. Sloan.

Absent: A. Sohi.

E.5. Zoning Bylaw Definition Changes

P. Ohm, Planning and Development Department, made a presentation and answered the Committee’s questions. K. Fung, Corporate Services Department (Law), answered the Committee’s questions.

Moved S. Mandel:

That Administration prepare text amendments to the zoning bylaw that would allow a total of five unrelated people in a household. / Planning & Dev.
Due: Nov. 5/08

Carried

For the Motion: S. Mandel; J. Batty, R.Hayter, L. Sloan.

Absent: A. Sohi.

E. REPORTS

E.6. Feasibility of Developing New Parking Policies

P. Ohm, Planning and Development Department; and A. B. Maurer, City Manager, answered the Committee’s questions.

Moved S. Mandel

That Administration take the following next steps as outlined in the August 5, 2008, Planning and Development Department report 2008PDP043:
1.  finalize the Terms of Reference of Administration’s expectations of the parking study;
2.  report Administration’s recommended new parking policies and regulations to Executive Committee upon completion of the parking study;
3.  If Council approves Administration’s recommendations, a bylaw will be brought forward to a public hearing with the new parking policies and amendments to Zoning Bylaw 12800;
and return to the second Executive Committee meeting in January 2009. / Planning & Dev.
Due: Jan./09

Carried

For the Motion: S. Mandel; J. Batty, R.Hayter, L. Sloan.

Absent: A. Sohi.

R. NOTICES OF MOTION

Mayor S. Mandel asked whether there were any Notices of Motion.

There were none.

S. ADJOURNMENT

The meeting adjourned at 2:39 p.m.

______

Chair City Clerk

Executive Committee Minutes | August 27, 2008, ll 1 of 1

INDEX

EXECUTIVE COMMITTEE MEETING MINUTES

AUGUST 27, 2008

A. CALL TO ORDER AND RELATED BUSINESS 1

A.1. Call to Order 1

A.2. Adoption of Agenda 1

A.3. Adoption of Minutes 1

B. PROCEDURAL MATTERS 2

B.1. Items Selected for Debate and Vote on Remaining Items 2

B.2. Time Specifics and Decision to Hear 3

D. STATUS OF REPORTS 2

D.1. Energy Cost Escalation/Peak Oil (D. Iveson) 2

D.2. 108 Street/Legislature Grounds (S. Mandel) 2

D.3. Update on the status of the Arlington Apartments 5

D.4. ESQUAO Awards 6

C. ADMINISTRATIVE INQUIRIES 4

C.1. Housing (K. Leibovici) 4

C.2. Local Authorities Election Act (S. Mandel) 5

C.3. Projects that Do Not Meet Capital Guidelines (S. Mandel) 5

E. REPORTS 10

E.1. Rossdale Archaeological Study 6

E.2. Delegation of Authority - Semi-Annual Report (January to June 2008) 7

E.3. Building Canada Fund - List of Priority Projects for Consideration of Funding 7

E.4. Alberta Avenue Commercial Overlay 8

E.5. Zoning Bylaw Definition Changes 2