Executive Committee Minutes

April 9, 2008

Members: / Present
S. Mandel, Chair
R. Hayter, Vice-Chair / R. Hayter
J. Batty / J. Batty
L. Sloan / L. Sloan
A. Sohi / A. Sohi

Also in Attendance:

Councillor B. Anderson

Councillor T. Caterina

Councillor E. Gibbons

Councillor B. Henderson

Councillor D. Iveson

Councillor K. Leibovici

A. B. Maurer, City Manager

A. Giesbrecht, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

Councillor R. Hayter called the meeting to order at 9:32 a.m.

Mayor S. Mandelwas absent.

A.2.Adoption of Agenda

Moved L. Sloan:

That the April 9, 2008, Executive Committee meeting agenda be adopted with the following changes:

E.5.Procedure for Property Owners to Connect to City Services

That the March 18, 2008, Planning and Development Department report 2008PDG004 be postponed to the
May 7, 2008, Executive Committee meeting. / Planning & Dev.
Due: May 7/08

E.6.Integration of Fort Road Redevelopment Plan

That the March 7, 2008, Planning and Development Department report 2008PDP003 be postponed to the
April 23, 2008, Executive Committee meeting. / Planning & Dev.
Due: Apr. 23/08

Carried

For the Motion:J. Batty, R. Hayter, L. Sloan, A. Sohi.

Absent:S. Mandel.

A.3.Adoption of Minutes

Moved J. Batty:

That theMarch 18, 2008,Executive Committee meeting minutes be adopted.

Carried

For the Motion:J. Batty, R. Hayter, L. Sloan, A. Sohi.

Absent:S. Mandel.

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

The Committee selected the following items for debate:E.1., E.2., E.4., J.1., J.2., J.3. and P.1.

Moved J. Batty:

D.STATUS OF REPORTS

D.1.Zoning Bylaw Amendments and Enforcement (J. Batty)

That the revised due date of April 23, 2008, be approved. / Planning & Dev.
Due: Apr. 23/08

D.2.Responsible Hospitality Edmonton – Statistical Framework

That the revised due date of May 7, 2008, be approved. / Corporate Svcs.
Due: May 7/08

D.3.Revolving Industrial Servicing Fund

That the revised due date of May 21, 2008, be approved. / Planning & Dev.
Due: May 21/08

D.4.Participatory Democracy

That the revised due date of June 25, 2008, be approved. / Corporate Svcs.
Due: June 25/08

E.REPORTS

E.3.Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at March 6, 2008

That Administration award the tender project as outlined in Attachment 1 of the March 6, 2008, Corporate Services Department report 2008COF044, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.

A. B. Maurer, City Manager; and A. Giesbrecht, Office of the City Clerk, answered the Committee’s questions.

Carried

For the Motion:J. Batty, R. Hayter, L. Sloan, A. Sohi.

Absent:S. Mandel.

B.2.Time Specifics and Decision to Hear

Moved L. Sloan:

J.1.Closure of Dell Call Centre (A. Sohi/D. Thiele)

1.That item J.1. be made time specific as the second item at 9:30 a.m.

2.That item J.1. be made debatable to allow action motions to be made in response to the content of the report.

3.That the Committee hear from the following delegations in a panel:

a. P. Puneet

b. P. Garvin

Carried

For the Motion:J. Batty, R. Hayter, L. Sloan, A. Sohi.

Absent:S. Mandel.

Moved L. Sloan:

E.1.YMCA Tax Exemption Issue

That the Committee hear from R. Coulombe, YMCA of Edmonton.

Carried

For the Motion:J. Batty, R. Hayter, L. Sloan, A. Sohi.

Absent:S. Mandel.

C.ADMINISTRATIVE INQUIRIES

C.1.Summit on Change (B. Henderson/K. Leibovici)

We understand the Vancouver Planning Commission recently held a “Summit on Change” to bring together a broad and diverse group of Vancouver stakeholders to discuss what is “driving change” and what paths should be followed to accommodate and sustain change. We are particularly interested in the intent of this summit as it relates to public involvement.
Would Administration please outline the roles of municipal planning commissions in such major cities as Calgary, Vancouver and Toronto, and provide an overview of this summit’s intent as it relates to public involvement and how it relates to similar projects completed, underway, or being planned by the City of Edmonton.
The overview should include, but not be limited to:
  • Involving Edmonton – Policy (C513) and Framework
  • Joint Committee on Stakeholder Involvement in Planning and Development Processes
  • Great Neighbourhoods
  • Feasibility of a Public Involvement Centre of Excellence
  • Transforming Edmonton.
/ Planning & Dev.
Due: June 11/08

C.2.Corridor Planning Study (B. Henderson/D. Iveson)

In relation to the 109 Street Corridor Planning Study please provide the following information:
  1. What is the current status of the study?
  2. How is it currently being used in land planning decision making?
  3. How is it currently being used in transportation planning decision making?
  4. What are the future plans for moving the study forward?
/ Planning & Dev.
Due: June 11/08

C.3.Burning Coal (E. Gibbons)

I would like Administration to respond to the following questions:
1.What is the environmental impact of burning coal as a heating source?
2.Can the City ban the burning of coal as a heating source? If so, what steps would the City have to take in order to implement a ban?
3.I am advised that Spruce Grove has banned the use of coal as a heating fuel. How did they do this and how do they enforce this provision?
4.Have other municipalities in Alberta also restricted burning coal as a heating source? / Deputy City Manager
Due: June 11/08

E.REPORTS

E.1.YMCA Tax Exemption Issue

Councillors J. Batty and L. Sloan referred this item to City Council without a Committee recommendation.

J.ADMINISTRATIVE RESPONSES

J.1.Closure of Dell Call Centre (A. Sohi/D. Thiele)

K. Klaassen, Corporate Services Department (Law), made a brief presentation.

P. Puneet and P. Garvin made presentations and answered the Committee’s questions.

Councillor L. Sloan left the meeting.

Pursuant to Section 151(1) of the Procedures and Committee Bylaw 12300, Councillor T. Caterina was named a Member of Executive Committee in order to maintain quorum.

Councillor L. Sloan re-entered the meeting. There being a quorum from Members of the Committee, Councillor T. Caterina’s appointment ceased

R. Gilbertson, President and CEO, Edmonton Economic Development Corporation, made a presentation and answered the Committee’s questions.

K. Klaassen, Corporate Services Department (Law); andA. B. Maurer, City Manager, answered the Committee’s questions.

Moved J. Batty:

That the February 26, 2008, Corporate Services Department report 2008COL009 be received for information. / Corporate Svcs.

Carried

For the Motion:J. Batty, R. Hayter, L. Sloan, A. Sohi.

Absent:S. Mandel.

E.2.Change Order - Emergency Vehicle Lighting and Equipment Parts Contract D881455 Kee-Lok Security Supplies Ltd.

G. Barr, Corporate Services Department; and A. B. Maurer, City Manager, answered the Committee’s questions.

Moved J. Batty:

That Contract D881455 Emergency Vehicle Lighting and Equipment Parts be increased to a cumulative value not to exceed $2,000,000 including GST, as outlined in the March 6, 2008, Corporate Services Department report 2008COF031. / Corporate Svcs.

Carried

For the Motion:J. Batty, R. Hayter, L. Sloan.

Absent:S. Mandel; A. Sohi.

P.PRIVATE

P.1.TEC Edmonton 2007-08 Semi-Annual Report

Moved J. Batty:

That the Committee meet in private pursuant to section 16 of the Freedom of Information and Protection of Privacy Act.

Carried

For the Motion:J. Batty, R. Hayter, L. Sloan.

Absent:S. Mandel; A. Sohi.

The Committee met in private at 11:02 a.m.

Moved J. Batty:

That the Committee meet in public.

Carried

For the Motion:J. Batty, R. Hayter, L. Sloan, A. Sohi.

Absent:S. Mandel.

The Committee met in public at 11:34 a.m.

Moved J. Batty:

1.That the TEC Edmonton semi-annual report, as outlined in Attachment 1 of the March 18, 2008, TEC Edmonton report 2008CATC01, be received for information.
2.That Attachment 2 of the March 18, 2008, TEC Edmonton report 2008CATC01 remain private pursuant to section 16 of the Freedom of Information and Protection of Privacy Act. / TEC Edmonton

Carried

For the Motion:J. Batty, R. Hayter, L. Sloan, A. Sohi.

Absent:S. Mandel.

E.4.Land Use Planning Framework for Mature Neighbourhoods

P. Ohm, and R. G. Klassen, General Manager, Planning and Development Department, answered the Committee’s questions.

Moved A. Sohi:

That the March 4, 2008, Planning and Development Department report 2008PDP011 be received for information. / Planning & Dev.

Carried

For the Motion:J. Batty, R. Hayter, A. Sohi.

Absent:S. Mandel; L. Sloan.

The Committee recessed at 12:02 p.m.

The Committee reconvened at 1:36 p.m.

J.2.Arlington Block - Update on the status of the Arlington Apartments (J. Batty/K. Leibovici)

Moved J. Batty:

1.That item J.2. be made debatable to allow action motions to be made in response to the content of the report.

2.That the Committee hear from the following delegations in a panel:

a.F. Brinsmead, Brinsmead Ziola Kennedy
Architecture

b.S. P. Singh, President, 360373 Alberta Ltd.

Carried

For the Motion:J. Batty, R. Hayter, L. Sloan, A. Sohi.

Absent:S. Mandel.

M. Garrett, Planning and Development Department, made a presentation.

F. Brinsmead, Brinsmead Ziola Kennedy Architecture; and S. P. Singh, 360373 Alberta Ltd., made presentations and answered the Committee’s questions. Copies of a letter from S. P. Singh, dated April 9, 2008, were distributed to Members of Committee and a copy was filed with the Office of the City Clerk.

J. Johnson, Corporate Services Department (Law); and M. Garrett and
D. Holdsworth, Planning and Development Department, answered the Committee’s questions.

Moved J. Batty:

1.That the March 11, 2008, Planning and Development Department report 2008PDP021 be received for information.
2.That Administration complete an independent technical review of all the information submitted by the owner, undertake an on site investigation and return to the August 27, 2008, ExecutiveCommittee meeting, with the results of the investigation and provide options on resolving the issues identified. / Planning & Dev.
Due: Aug. 27/08

A. B. Maurer, City Manager; and D. Holdsworth and M. Garrett, Planning and Development Department, answered the Committee’s questions.

Carried

For the Motion:J. Batty, R. Hayter, L. Sloan, A. Sohi.

Absent:S. Mandel.

Arlington Block – Legal Rights Available to the City and Province

Moved A. Sohi:

That Administration provide a report to the June 11, 2008, Executive Committee meeting, on the legal rights available to the City and the Province to ensure that the Arlington Block not continue to deteriorate and the mechanisms available that could be used to ensure that the structure not continue to deteriorate. / Corporate Svcs.
Due: June 11/08

Carried

For the Motion:J. Batty, R. Hayter, L. Sloan, A. Sohi.

Absent:S. Mandel.

J.3.Apartment Housing in Commercial Zones (B. Anderson)

P. Ohm, Planning and Development Department, answered the Committee’s questions.

Moved J. Batty:

That item J.3. be made debatable to allow action motions to be made in response to the content of the report.

Lost
(requires 2/3 total)

For the Motion:J. Batty, R. Hayter, A. Sohi.

Opposed:L. Sloan.

Absent:S. Mandel.

R. G. Klassen, General Manager, Planning and Development Department, answered the Committee’s questions.

Moved L. Sloan:

That the March 5, 2008, Planning and Development report 2008PDP022 be received for information. / Planning & Dev.

Carried

For the Motion:J. Batty, R. Hayter, L. Sloan, A. Sohi.

Absent:S. Mandel.

R.NOTICES OF MOTION

Councillor R. Hayter asked whether there were any Notices of Motion. There were none.

S.ADJOURNMENT

The meeting adjourned at 3:50 p.m.

______

ChairCity Clerk

Executive CommitteeMinutes | April 9, 2008, nr1 of 10

INDEX

EXECUTIVE COMMITTEE MEETING

APRIL 9, 2008

A.CALL TO ORDER AND RELATED BUSINESS......

A.1.Call to Order

A.2.Adoption of Agenda

A.3.Adoption of Minutes

B.PROCEDURAL MATTERS......

B.1.Items Selected for Debate and Vote on Remaining Items

B.2.Time Specifics and Decision to Hear

C.ADMINISTRATIVE INQUIRIES......

C.1.Summit on Change (B. Henderson/K. Leibovici)

C.2.Corridor Planning Study (B. Henderson/D. Iveson)

C.3.Burning Coal (E. Gibbons)

D.STATUS OF REPORTS......

D.1.Zoning Bylaw Amendments and Enforcement (J. Batty)

D.2.Responsible Hospitality Edmonton – Statistical Framework

D.3.Revolving Industrial Servicing Fund

D.4.Participatory Democracy

E.REPORTS......

E.1.YMCA Tax Exemption Issue

E.2.Change Order - Emergency Vehicle Lighting and Equipment Parts
Contract D881455 Kee-Lok Security Supplies Ltd.

E.3.Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at
March 6, 2008

E.4.Land Use Planning Framework for Mature Neighbourhoods

E.5.Procedure for Property Owners to Connect to City Services

E.6.Integration of Fort Road Redevelopment Plan

J.ADMINISTRATIVE RESPONSES......

J.1.Closure of Dell Call Centre (A. Sohi/D. Thiele)

J.2.Arlington Block - Update on the status of the Arlington Apartments
(J. Batty/K. Leibovici)

J.3.Apartment Housing in Commercial Zones (B. Anderson)

P.PRIVATE......

P.1.TEC Edmonton 2007-08 Semi-Annual Report

Arlington Block – Legal Rights Available to the City and Province

R.NOTICES OF MOTION

S.ADJOURNMENT