EXECUTIVE COMMITTEE MINUTES

Wednesday, April 9, 2003

MEMBERS: / PRESENT:
B. Smith, Chair / B. Smith
A. Bolstad, Vice-Chair / A. Bolstad
T. Cavanagh / T. Cavanagh
L. Langley / L. Langley
J. Melnychuk / J. Melnychuk

ALSO IN ATTENDANCE:

Councillor B. Anderson
Councillor J. Batty
Councillor R. Hayter
Councillor K. Leibovici
Councillor M. Phair
A. B. Maurer, City Manager
J. Wright, Office of the City Clerk

A.1.CALL TO ORDER

Mayor B. Smith called the meeting to order at 9 a.m.

Councillor J. Melnychuk was absent.

Councillor M. Phair was in attendance.

A.2.ADOPTION OF AGENDA

MOVED A. Bolstad:

That the Executive Committee agenda for the April 9, 2003, meeting be adopted with the addition of the following item:

E.2.b. Update on the Minister’s Provincial/Municipal Council on Roles,
Responsibilities and Resources in the 21st Century.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley.

ABSENT:J. Melnychuk.

A.3.ADOPTION OF MINUTES

MOVED A. Bolstad:

That the minutes of the March 19, 2003, Executive Committee meeting be adopted.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley

ABSENT:J. Melnychuk.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.b.Natural Areas Advisory Committee – Terms of Reference (M. Phair).

MOVED A. Bolstad:

That the February 19, 2003, Planning and Development Department report be postponed to the April 23, 2003, Executive Committee meeting, time specific at 9:30 a.m.

A. B. Maurer, City Manager, answered the Committee’s questions.

reconsidered

(on page 12)

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley

ABSENT:J. Melnychuk.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED A. Bolstad:

That items D.2.a., D.2.c., D.2.f., D.2.g., E.1.a., E.2.a., E.2.b.,E.4.a. C, E.4.b., E.4.c., and the in-private items E.1.b. and E.2.c. be exempted for debate; and

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.d.Groat Estates Neighbourhood (M. Phair).

That the March 20, 2003, Planning and Development Department report be received for information. / Planning & Dev.

D.2.e.Notification Processes for Planning Proposals (J.Melnychuk).

That the March 21, 2003, Planning and Development Department report be received for information.

RECONSIDERED

(on page 13)

D.3.STATUS OF REPORTS

D.3.a.Corporate Review of the Use of Overtime.

That the revised due date of April 23, 2003, be approved. / Corporate Svcs.
Due: Apr. 23, 2003

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley

ABSENT:J. Melnychuk.

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Property Taxes and Utility Charges for Single Detached Homes
(M. Phair). 

D.2.c.Revised Neighbourhood Structure Plan for Canossa (A. Bolstad). 

D.2.f.“Urban Village” Planning Concept (J. Melnychuk). 

D.2.g.Economic Development Edmonton ‘Branding Edmonton’ Initiative (M. Phair, R. Hayter, K. Leibovici). 

MOVED B. Smith:

That items D.2.a., D.2.c, D.2.f. and D.2.g. be dealt with at the end of the agenda.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley

ABSENT:J. Melnychuk.

B.3.DECISION TO HEAR AND TIME SPECIFICS

MOVED B. Smith:

That the following item be made time specific for 9:30 a.m.

E.1.a. Edmonton’s Representation on the New Capital Health Board.

CARRIED

FOR THE MOTION:B. Smith; A. Bolstad, T. Cavanagh, L. Langley

ABSENT:J. Melnychuk.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Development Permits and Subdivision and Development Appeal Board Hearing Notices on the Website (M. Phair).

“Currently notices of development permits and notices of items for the Subdivision and Development Appeal Board (SDAB) hearings are available in print form. In addition, items coming to land use public hearings are advertised in the newspaper.
  1. Could the Department put these notices and information on the City’s website?
  2. Does the Department have any plans to do this, and if so, when?”
/ Planning & Dev.
City Manager
Due: Jun. 11, 2003

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.Tender No. 890883, City of Edmonton Systems Furniture. 

Councillor B. Anderson entered the meeting.

R. Rosychuk, Corporate Services Department, made a presentation, copies of which were distributed to Members of the Committee and a copy filed with the Office of the City Clerk.

G. Goodall, Corporate Services Department, answered the Committee’s questions.

Councillor J. Melnychuk entered the meeting.

R. Rosychuk, Corporate Services Department; and A. B. Maurer, City Manager, answered the Committee’s questions.

(Continued on page 7)

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a.Edmonton’s Representation on the New Capital Health Board. 

K. Weaver, Acting City Clerk; and F. Langer, Capital Health, made a brief presentation.

F. Langer, Capital Health, answered the Committee's questions.

Councillor K. Leibovici entered the meeting.

F. Mitchell, Office of the City Clerk, and K. Weaver, Acting City Clerk, answered the Committee’s questions.

MOVED T. Cavanagh:

That Executive Committee recommend to City Council:

  1. That Mayor B. Smith write a letter to Hon. G. Mar, Q.C., Minister of Health and Wellness, requesting that the size of the new Regional Health Authority 6 Board (Capital Health Board) be increased to 15 members and that the two new members be appointed from Edmonton.
  2. That Mayor B. Smith request Capital Health Board place this item on the next Capital Health Board meeting agenda.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, L. Langley,

J. Melnychuk.

MOVED T. Cavanagh:

That the April 1, 2003, Office of the City Manager report be received for information. / City Manager

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, L. Langley,

J. Melnychuk.

E.2.CORPORATE SERVICES DEPARTMENT

(Continued from page 5)

E.2.a.Tender No. 890883, City of Edmonton Systems Furniture. 

R. Rosychuk, Corporate Services Department; A. B. Maurer, City Manager; R. Garvey, General Manager, and G. Goodall, Corporate Services Department, answered the Committee’s questions.

MOVED J. Melnychuk:

1.That in accordance with City Administration Bylaw 12005 approval be granted to proceed with Tender No. 890883 and to enter into all relevant contracts for City of Edmonton Systems Furniture.

2.That the February 27, 2003, Corporate Services Department report be received for information.

Members of the Committee requested the motion be split for voting purposes.

MOTION ON PART 1, put:

1.That in accordance with City Administration Bylaw 12005 approval be granted to proceed with Tender No. 890883 and to enter into all relevant contracts for City of Edmonton Systems Furniture.

CARRIED

FOR THE MOTION: T. Cavanagh, L. Langley, J. Melnychuk.

OPPOSED:B. Smith; A. Bolstad.

MOTION ON PART 2, put:

2.That the February 27, 2003, Corporate Services Department report be received for information.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, L. Langley,
J. Melnychuk.

MOVED A. Bolstad:

That Administration report back on checks and balances in place to ensure that the strategic source approach to City procurement is a secure and preferable way of purchasing goods for the City of Edmonton.

CARRIED

FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, L. Langley.

OPPOSED:J. Melnychuk.

SUMMARY OF COMMITTEE’S DECISION ON ITEM E.2.a.

1.That in accordance with City Administration Bylaw 12005 approval be granted to proceed with Tender No. 890883 and to enter into all relevant contracts for City of Edmonton Systems Furniture.
2.That the February 27, 2003, Corporate Services Department report be received for information.
3.That Administration report back on checks and balances in place to ensure that the strategic source approach to City procurement is a secure and preferable way of purchasing goods for the City of Edmonton. / Corporate Svcs.
Due: Jun. 11, 2003

E.2.b.Update on the Minister’s Provincial/Municipal Council on Roles, Responsibilities and Resources in the 21st Century. 

R. Garvey, General Manager, Corporate Services Department, answered the Committee's questions.

Councillor R. Hayter entered the meeting.

A. B. Maurer, City Manager, answered the Committee’s questions.

MOVED B. Smith:

That the April 4, 2003, Corporate Services Department report be received for information. / Corporate Svcs.

carried

FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, L. Langley,

J. Melnychuk.

MOVED A. Bolstad:

That Executive Committee recommend to City Council:

  1. That Administration develop a procedure for the May 1, 2003, Special City Council meeting regarding Municipal Finance.
  2. That Administration bring forward a report laying out a process to review the City of Edmonton’s strategy and a communication plan relative to the Minister’s Provincial/Municipal Council on Roles, Responsibilities and Resources in the 21st Century, to the May 1, 2003, Special City Council meeting.

carried

FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, L. Langley,

J. Melnychuk.

MOVED B. Smith:

That the Committee meet in private.

carried

FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, L. Langley,

J. Melnychuk.

The Committee met in private at 11:12 a.m.

MOVED B. Smith:

That the Committee meet in public.

carried

FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, L. Langley,

J. Melnychuk.

The Committee met in public at 11:50 a.m.

Councillors J. Batty and R. Hayter were in attendance.

E.1.OFFICE OF THE CITY MANAGER

E.1.b.ATCO Gas: Sale of Retail Business.

MOVED A. Bolstad:

  1. That the City Manager send a letter to the ATCO Group as outlined in Attachment 1 of the March 17, 2003, Office of the City Manager report.
  2. That the March 17, 2003, Office of the City Manager report be dealt with in private and remain confidential under Sections 24(1)(c) and 25(1)(c)(iii) of the Freedom of Information and Protection of Privacy Act (FOIP).
/ City Manager

carried

FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, L. Langley,

J. Melnychuk.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.c.Proposed Settlement of Claim by Carol Andriashek Against the City of Edmonton.

MOVED T. Cavanagh:

  1. That the City Solicitor be authorized to settle this claim with the Plaintiffs’ lawyer as outlined in Attachment 1 of the March 17, 2003 Corporate Services Department report.
  2. That the March 17, 2003, Corporate Services Department report be considered and remain in private in accordance with the provisions of 27(1)(A) of the Freedom of Information and Protection of Privacy Act (FOIP).
/ Corporate Svcs.

carried

FOR THE MOTION: B. Smith; T. Cavanagh, L. Langley, J. Melnychuk.

OPPOSED:A. Bolstad.

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Property Taxes and Utility Charges for Single Detached Homes
(M. Phair). 

D.2.c.Revised Neighbourhood Structure Plan for Canossa (A. Bolstad). 

D.2.f.“Urban Village” Planning Concept (J. Melnychuk). 

D.2.g.Economic Development Edmonton ‘Branding Edmonton’ Initiative (M. Phair, R. Hayter, K. Leibovici). 

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CCosts Related to the Collection of School Taxes. 

E.4.b.City Centre Airport Operations and Revenues. 

E.4.c.Adult Video Store Zoning.

MOVED A. Bolstad:

That items D.2.a., D.2.c., D.2.f., D.2.g., E.4.a. C, E.4.b. and E.4.c. be postponed to the April 23, 2003, Executive Committee meeting. / Planning & Dev.
Corporate Svcs.
Due: Apr. 23, 2003

carried

FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, L. Langley,

J. Melnychuk.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

(Continued from page 2)

D.2.b.Natural Areas Advisory Committee – Terms of Reference (M. Phair). 

MOVED A. Bolstad:

That the following motion be reconsidered:

MOVED A. Bolstad:

That the February 19, 2003, Planning and Development Department report be postponed to the April 23, 2003, Executive Committee meeting, time specific at 9:30 a.m.

carried

FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, L. Langley,

J. Melnychuk.

MOVED A. Bolstad:

That the February 19, 2003, Planning and Development Department report be postponed to the April 23, 2003, Executive Committee meeting, time specific at 9:30 a.m.

AMENDMENT MOVED T. Cavanagh:

That the date “April 23, 2003,” be changed to “May 7, 2003.”

carried

FOR THE AMENDMENT: B. Smith; A. Bolstad, T. Cavanagh, L. Langley,

J. Melnychuk.

MOTION, AS AMENDED, ON ITEM D.2.b., put:

That the February 19, 2003, Planning and Development Department report be postponed to the May 7, 2003, Executive Committee meeting, time specific at 9:30 a.m. / Planning & Dev.
Due:May 7, 2003
@ 9:30 a.m.

carried

FOR THE MOTION

AS AMENDED:B. Smith; A. Bolstad, T. Cavanagh, L. Langley,

J. Melnychuk.

(Continued from page 3)

D.2.e.Notification Processes for Planning Proposals (J.Melnychuk). 

MOVED A. Bolstad:

That the following motion be reconsidered:

MOVED A. Bolstad:

That the March 21, 2003, Planning and Development Department report be received for information.

carried

FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, L. Langley,

J. Melnychuk.

MOVED A. Bolstad:

That the March 21, 2003, Planning and Development Department report be received for information.

POSTPONED

MOVED T. Cavanagh:

That the following motion be postponed to the May 7, 2003, Executive Committee meeting:
MOVED A. Bolstad (made at the April 9, 2003, Executive Committee meeting):
That the March 21, 2003, Planning and Development Department report be received for information. / Planning & Dev.
Due: May 7, 2003

carried

FOR THE MOTION: B. Smith; A. Bolstad, T. Cavanagh, L. Langley,

J. Melnychuk.

N.NOTICES OF MOTION

Mayor B. Smith asked whether there were any Notices of Motion. There were none.

(Sec. 91. B.L. 12300)

O.ADJOURNMENT

The meeting adjourned at 11:55 a.m.

______

CHAIRCITY CLERK

______

Executive Committee

Meeting Minutes1

April 9, 2003, nr

INDEX

EXECUTIVE COMMITTEE MINUTES

APRIL 9, 2003

A.1.CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

A.3.ADOPTION OF MINUTES......

B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES......

D.1.ADMINISTRATIVE INQUIRIES......

D.1.a.Development Permits and Subdivision and Development Appeal Board Hearing Notices on the Website (M. Phair).

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES......

D.2.a.Property Taxes and Utility Charges for Single Detached Homes (M. Phair). /11

D.2.b.Natural Areas Advisory Committee – Terms of Reference (M. Phair). /12

D.2.c.Revised Neighbourhood Structure Plan for Canossa (A. Bolstad). /11

D.2.d.Groat Estates Neighbourhood (M. Phair). 

D.2.e.Notification Processes for Planning Proposals (J.Melnychuk). /13

D.2.f. “Urban Village” Planning Concept (J. Melnychuk). /11

D.2.g.Economic Development Edmonton ‘Branding Edmonton’ Initiative (M. Phair, R. Hayter,
K. Leibovici). /11

D.3.STATUS OF REPORTS......

D.3.a.Corporate Review of the Use of Overtime......

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS......

E.1.OFFICE OF THE CITY MANAGER......

E.1.a.Edmonton’s Representation on the New Capital Health Board. 

E.1.b.ATCO Gas: Sale of Retail Business......

E.2.CORPORATE SERVICES DEPARTMENT......

E.2.a.Tender No. 890883, City of Edmonton Systems Furniture. /7

E.2.b.Update on the Minister’s Provincial/Municipal Council on Roles, Responsibilities and Resources in the 21st Century. 

E.2.c.Proposed Settlement of Claim by Carol Andriashek Against the City of Edmonton......

E.4.PLANNING AND DEVELOPMENT DEPARTMENT......

E.4.a. CCosts Related to the Collection of School Taxes. /12

E.4.b.City Centre Airport Operations and Revenues. /12

E.4.c.Adult Video Store Zoning./12

N.NOTICES OF MOTION......

O.ADJOURNMENT......

______

Executive Committee

Meeting Minutes1

April 9, 2003, nr