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Executive Committee

Meeting Minutes1

April 18, 2001

EXECUTIVE COMMITTEE MINUTES

Wednesday, April 18, 2001

MEMBERS: / PRESENT:
B. Smith, Chair
D. Thiele, Vice-Chair / D. Thiele
A. Bolstad / A. Bolstad
R. Noce / R. Noce

ALSO IN ATTENDANCE:
Councillor B. Anderson.*

Councillor W. Kinsella.*

Councillor M. Phair.*

Councillor R. Rosenberger.*

A.B. Maurer, City Manager.

D.H. Edey, City Clerk.

* Attended part of the meeting.

A.1.CALL TO ORDER

Councillor D. Thiele called the meeting to order at 9:34 a.m.

Mayor B. Smith was absent.

Councillors W. Kinsella and M. Phair were in attendance.

A.2.ADOPTION OF AGENDA

MOVED R. Noce:

That the Executive Committee Agenda for the April 18, 2001 meeting be adopted with the addition of the following items:

E.4.d.CTax Rate for Non-Collection of Alberta School Foundation Fund Requisition.

E.2.g.Bargaining Update – IN PRIVATE.

carried

FOR THE MOTION:A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

A.3.ADOPTION OF MINUTES

MOVED R. Noce:

That the Minutes of the April 4, 2001 Executive Committee Meeting be adopted.

carried

FOR THE MOTION:A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED R. Noce:

That items D.2.a., D.2.b., E.2.a. C, E.2.b., E.2.d. C, E.2.e., E.4.a. C, E.4.b. C, E.4.d. C and the in private item E.2.g. be exempted for debate; and

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.1.OFFICE OF THE CITY MANAGER

E.1.a.Delegation of Authority – Quarterly Report (January – March 2001).

That the April 3, 2001 Office of the City Manager report be received for information. / City Manager

E.2.CORPORATE SERVICES DEPARTMENT

E.2.c.EPCOR – An Investor’s Perspective.

That the April 4, 2001 Corporate Services Department report be received for information. / Corporate Svcs.

E.2.f.Sole Source Request for Peoplesoft Software Maintenance 2001 Program.

That the Administration enter into a Sole Source Contract with Peoplesoft Canada Inc. for the ongoing maintenance of Peoplesoft software. / Corporate Svcs.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.c.Intermunicipal Issue Resolution Process.

That the March 30, 2001 Planning and Development Department report be received for information. / Planning & Dev.

carried

FOR THE MOTION:A. Bolstad, R. Noce, D. Thiele.

ABSENT:B. Smith.

B.3.DECISION TO HEAR AND TIME SPECIFICS

MOVED R. Noce:

  1. That the Executive Committee hear from the following delegations:

D.2.a.Investment Policy – Investment in Talisman Energy Inc. (B. Smith).

  1. Erica Bullwinkle, Amnesty International, Edmonton.

2.Gbonga Loro.

E.2.a.CRequest for Funding – Festival of the World’s.

1.Marti Kulich.

E.4.a.CLetter dated March 19, 2001 to City Clerk re: Request to Rebate Bailiff Costs from Gus Ahmad.

  1. Gus Ahmad.

E.4.b.CLetter dated February 23, 2001 to City Clerk re: Tax Roll Account No. 3907268.

  1. Arvind Sawhney.
  2. That item D.2.a. be made debatable to allow action motions to be made in response to the content of the report. (Sec.46(c), B.L. 12300).

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT: B. Smith.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Investment Policy – Investment in Talisman Energy Inc. (B. Smith).

D.2.b.Ethical Investment Strategy (A. Bolstad). 

MOVED R. Noce:

That items D.2.a. and D.2.b. be dealt with together.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT: B. Smith.

MOVED A. Bolstad:

That the two April 9, 2001 Corporate Services Department reports be postponed until the May 2, 2001 Executive Committee meeting to be dealt with at 10:00 a.m. / Corporate Svcs.
Due: May 2, 2001 @ 10:00 a.m.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT: B. Smith.

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.Request for Funding – Festival of the World’s. 

D. Schneider and D. Belanger, Corporate Services Department (Communications), made a presentation.

Councillor B. Anderson entered the meeting.

M. Kulich, representing Festival of the Worlds, made a presentation and answered the Committee’s questions.

D. Schneider and D. Belanger, Corporate Services Department (Communications), answered the Committee’s questions.

MOVED R. Noce:

  1. That the request for $50,000 to host an “Edmonton Night” at the Festival of the World’s event in Kinsmen Park be denied.
  1. That the March 20, 2001 Corporate Services Department report be received for information.
/ Corporate Svcs.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT: B. Smith.

MOVED D. Thiele:

That items E.4.a. C and E.4.b. C be dealt with now.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT: B. Smith.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.CLetter dated March 19, 2001 to City Clerk Re: Request to Rebate Bailiff Costs from GusAhmad. 

D. McLean, Planning and Development Department (Assessment and Taxation), made a presentation.

G. Ahmad made a presentation and answered the Committee’s questions.

D. McLean, Planning and Development Department (Assessment and Taxation), answered the Committee’s questions.

MOVED R. Noce:

That the Executive Committee recommend to City Council:

That the request to rebate bailiff costs of $165.86 be denied.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT: B. Smith.

E.4.b.CLetter dated February 23, 2001 from A. Sawhney re: Tax Roll Account No. 3907268. 

P. Boutin, Planning and Development Department (Assessment and Taxation), made a presentation.

A. Sawhney made a presentation and answered the Committee’s questions.

P. Boutin, Planning and Development Department (Assessment and Taxation), answered the Committee’s questions.

MOVED A. Bolstad:

That the March 28, 2001 Planning and Development Department report be referred back to the Administration to review the years that the credit was given to Mr. Sawhney due to the miscalculation on the size of his house, and report back to the May 2, 2001 Executive Committee meeting at 11:00 a.m. / Planning & Dev.
Due: May 2, 2001 @ 11:00 a.m.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT: B. Smith.

MOVED A. Bolstad:

That items E.2.b., E.4.d. C, and the in private item E.2.g. be dealt with now.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT: B. Smith.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.b.Open Tender for Replacement of Desktop and Laptop Personal Computers, Printers, Intel Servers and Related Peripherals, Accessories and Supplies. 

R. Garvey, General Manager, J. Mills and G. Goodall, Corporate Services Department, answered the Committee’s questions.

MOVED D. Thiele:

  1. That the Administration tender for the replacement of Desktop and Laptop Personal Computers, Printers, Intel Servers and related peripherals, accessories and supplies, and enter into all relevant agreements, in accordance with the Administration’s normal tendering guidelines.
  1. That the tender be based on an “Enterprise Tier” supply strategy.
/ Corporate Svcs.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT: B. Smith.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.d.CTax Rate for Non-Collection of Alberta School Foundation Fund Requisition. 

P. Boutin, Planning and Development Department (Assessment and Taxation); D. Thomson, Corporate Services Department (Communications); and A.B. Maurer, City Manager, made a presentation and answered the Committee’s questions.

MOVED A. Bolstad:

That the Executive Committee recommend to City Council:

That the Administration prepare a mill rate for the non-collection of the Alberta School Foundation Fund (ASFF) and school board requisition to raise $1,724,000 from the non-residential assessment class and $1,688,000 from the residential and farmland classes for the 2001 taxation year.

and

  1. That the Administration consider deleting the last sentence of the explanation of the Provincial Education Requisition Allowance and replacing it with “The Provincial Education Requisition Allowance is being charged to cover this shortfall”.
  1. That the April 10, 2001 Planning and Development Department report be received for information.
/ Planning & Dev.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT: B. Smith.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.d.C2000 Investment Committee Annual Report. 

MOVED R. Noce:

That the March 30, 2001 Corporate Services Department report be postponed until the May 2, 2001 Executive Committee meeting. / Corporate Svcs.
Due: May 2, 2001

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT: B. Smith.

E.2.e.City of Edmonton E-Business. 

MOVED R. Noce:

That the March 20, 2001 Corporate Services Department report be postponed until the May 2, 2001 Executive Committee meeting. / Corporate Svcs.
Due: May 2, 2001

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT: B. Smith.

Councillor R. Rosenberger entered the meeting.

MOVED R. Noce:

That the Committee meet in private.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT: B. Smith.

The Committee met in private at 11:40 a.m.

MOVED R. Noce:

That the Committee meet in public.

carried

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT: B. Smith.

The Committee met in public at 11:54 a.m. Mayor B. Smith was absent.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.g.Bargaining Update.

MOVED R. Noce:

That the verbal presentation be received for information. / Corporate Svcs.

CARRIED

FOR THE MOTION: A. Bolstad, R. Noce, D. Thiele.

ABSENT: B. Smith.

  1. NOTICES OF MOTION

Councillor D. Thiele asked whether there were any Notices of Motion. There were none.

(Sec.91. B.L. 12300)

  1. ADJOURNMENT

The meeting adjourned at 11:53 a.m.

______

CHAIRCITY CLERK

EXECUTIVE COMMITTEE MINUTES

INDEX TO MINUTES

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

A.3.ADOPTION OF MINUTES......

B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

B.3.DECISION TO HEAR AND TIME SPECIFICS......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.Investment Policy – Investment in Talisman Energy Inc. (B. Smith).

D.2.b.Ethical Investment Strategy (A. Bolstad). 

E.REPORTS RELATED TO EXECUTIVE COMMITTEE MATTERS......

E.1.OFFICE OF THE CITY MANAGER

E.1.a.Delegation of Authority – Quarterly Report (January – March 2001). 

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.Request for Funding – Festival of the World’s. 

E.2.b.Open Tender for Replacement of Desktop and Laptop Personal Computers, Printers, Intel

Servers and Related Peripherals, Accessories and Supplies. 

E.2.c.EPCOR – An Investor’s Perspective. 

E.2.d. C2000 Investment Committee Annual Report. 

E.2.e.City of Edmonton E-Business. 

E.2.f. Sole Source Request for Peoplesoft Software Maintenance 2001 Program. 

E.2.g.Bargaining Update...... 9

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a. CLetter dated March 19, 2001 to City Clerk Re: Request to Rebate Bailiff Costs from GusAhmad. 

E.4.b. CLetter dated February 23, 2001 from A. Sawhney re: Tax Roll Account No. 3907268. 

E.4.c.Intermunicipal Issue Resolution Process. 

E.4.d. CTax Rate for Non-Collection of Alberta School Foundation Fund Requisition. 

N.NOTICES OF MOTION......

O.ADJOURNMENT......

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Executive Committee

Meeting Minutes1

April 18, 2001