______

Community Services Committee

Meeting Minutes 1

June 9, 2003 / sm, nr, sv

COMMUNITY SERVICES COMMITTEE MINUTES

Monday, June 9, 2003

MEMBERS: / PRESENT:
J. Batty, Chair / J. Batty
K. Leibovici, Vice-Chair / K. Leibovici
B. Anderson / B. Anderson
D. Thiele / D. Thiele
B. Smith / B. Smith

ALSO IN ATTENDANCE:

Councillor A. Bolstad
Councillor E. Gibbons
Councillor R. Hayter
Councillor S. Mandel
Councillor J. Melnychuk
Councillor M. Phair
A. B. Maurer, City Manager
D. Kloster, Acting City Manager
J. Tustian, Acting City Manager
J. Wright, Office of the City Clerk

A.1.CALL TO ORDER

Councillor J. Batty called the meeting to order at 9:34 a.m.

Councillors A. Bolstad and M. Phair were in attendance.

A.2.ADOPTION OF AGENDA

MOVED B. Anderson:

That the Community Services Committee agenda for the June 9, 2003, meeting be adopted extending the Orders of the Day to continue the meeting on June 10, 2003, from 1:30 p.m. to 5:30 p.m., in Council Chamber.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele,
B. Smith.

A.3.ADOPTION OF MINUTES

MOVED B. Smith:

That the minutes of the May 20, 2003, Community Services Committee meeting be adopted.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele,
B. Smith.

F.REPORTS RELATED TO COMMUNITY SERVICES COMMITTEE MATTERS

F.1.COMMUNITY SERVICES DEPARTMENT

F.1.e.Cost of Fireworks Display.

Mayor B. Smith requested the permission of the Committee to introduce a motion without notice requesting that Administration develop a budget for approval at the June 17, 2003, City Council meeting, detailing the costs of a fireworks display to be included in the Canada Day celebration with funding through Council Contingency.

MOVED B. Anderson:

That Mayor B. Smith be allowed to introduce a motion without notice.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele,
B. Smith.

MOVED B. Smith:

That Administration develop a budget for consideration at the June 17, 2003, City Council meeting, detailing the costs of a fireworks display to be included in the Canada Day celebration with funding through Council Contingency. / Community Svcs.
City Council
Due: June 17, 2003

A. B. Maurer, City Manager; and J. Tustian, General Manager, Community Services Department, answered the Committee’s questions.

Councillor S. Mandel entered the meeting.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele,
B. Smith.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED D. Thiele:

That items D.2.a., D.2.b., D.2.c., D.2.d., D.2.e., D.2.f., D.2.g., D.2.h., F.1.a.,
F.1.b. C, F.1.c., F.1.d. C, F.2.a. C, F.4.b. C, F.4.c. C and F.4.d. be exempted for debate; and

D.3.a.Multi-Sport Tournament Facility (Action Plan).

That the revised due date of June 23, 2003, be approved. / Community Svcs.
Due:June 23, 2003

F.4.OTHER REPORTS

F.4.a.CEdmonton Arts Council – 2003 Community Investment Major Parade program Grant Recommendations.

That Community Services Committee recommend to City Council:

That the Major Parade Community Investment Program Grant Recommendations as outlined in Attachment 1 of the June 2, 2003, Edmonton Arts Council report, be approved.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele,
B. Smith.

F.1.COMMUNITY SERVICES DEPARTMENT

F.1.c.Pesticide Advisory Committee - Final Report.

MOVED D. Thiele:

That item F.1.c. be dealt with now.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele,
B. Smith.

MOVED D. Thiele:

  1. That the Community Services Department prepare a response to the final report of the Pesticide Advisory Committee at the September 15, 2003, Community Services Committee meeting at 10 a.m.
  1. That the final report of the Pesticide Advisory Committee be received for information. (Attachment 1 of the May 12, 2003, Community Services Department report).
/ Community Svcs.
Due: Sept. 15, 2003
at 10 a.m.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele,
B. Smith.

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.d.West Nile Virus (B. Smith). 

MOVED B. Smith:

That item D.2.d. be dealt with now.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele,
B. Smith.

MOVED B. Smith:

That the May 14, 2003, Community Services Department report be postponed to the July 7, 2003, Community Services Committee meeting. / Community Svcs.
Due: July 7, 2003

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele,
B. Smith.

Mayor B. Smith left the meeting.

B.3.DECISION TO HEAR AND TIME SPECIFICS

MOVED K. Leibovici:

1.That items D.2.a., D.2.b., D.2.c. and D.2.f. be made debatable to allow action motions to be made in response to the content of the reports.

(Sec. 46, B.L. 12300)

2.That the Orders of the Day be as follows:

Monday, June 9, 2003

First ItemF.4.b. CEdmonton Arts Council 2003 Canada Day
Celebration Grant Recommendation.

Second ItemD.2.f.New YMCA Building in Downtown Core and City
Needs (J. Batty).

11 a.m.F.4.c. CCommunity Services Advisory Board – 2002 Annual
Report.

12 NoonLunch

1:30 p.m.F.1.a.Crime Prevention Programs (Community Policing).

Second ItemF.1.d. CBylaw 13382 – Parks and Recreation Bylaw
Amendment No. 12.

Tuesday, June 10, 2003

1:30 p.m.D.2.a.Business Licence Fees (S. Mandel).
D.2.b.Out-of-Town Applications for Business Licences
(S. Mandel).
D.2.c.Business Licence Fee Increase (B. Anderson).
F.4.d.Business Licensing Revenue Opportunities Review.

Next ItemsF.2.a. CEmergency Response Department Service
Challenges: A Three-Year Strategy.
D.2.g.National Fire Protection Association (NFPA)
Standard (R. Hayter).
D.2.h.Service Level Targets (R. Hayter).

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele.

MOVED J. Batty:

That the Committee hear from the following delegations:

D.2.a.Business Licence Fees (S. Mandel).
D.2.b.Out-of-Town Applications for Business Licences
(S. Mandel).
D.2.c.Business Licence Fee Increase (B. Anderson).
F.4.d.Business Licensing Revenue Opportunities Review.

1.B. Graham, President, Castledowns Bingo Association

2.C. Bechdholt, Federation of Alberta Bingo Associations

3.B. Diachuk or Vince Braun, Westmount Bingo Association

4.K. Kozicky, Chair, Allendale Building Committee

D.2.f.New YMCA Building in Downtown Core and City
Needs (J. Batty).

  1. L. Pollock, President and CEO, Canadian Western Bank; and Campaign Chair, YMCA Straight from the Heart
  2. S. Woitas, Program Coordinator, City Centre Education Project
  3. G. Stamler, General Manager Retail, Oxford Properties Group; and Chair, Downtown Business Association of Edmonton.
  4. B. Walker, Vice President, Building Division, Ledcor Construction; and Chair, Downtown Development Corporation
  5. M. Smith, YMCA Member

F.1.a.Crime Prevention Programs (Community Policing).

1.T. Greenaway, Building Bridges Steering Committee

2.M. Ryan, Building Bridges Steering Committee

F.1.d. CBylaw 13382 – Parks and Recreation Bylaw
Amendment No. 12.

1.M. Stephen

F.4.b. CEdmonton Arts Council 2003 Canada Day Celebration Grant
Recommendation.

1.J. Taylor, Executive Director, Downtown Business Association

2.K. Keith, Marketing Manager, Downtown Business Association

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele.

F.4.OTHER REPORTS

F.4.b.CEdmonton Arts Council – 2003 Canada Day Celebration Grant Recommendation.

J. Taylor and K. Keith, Downtown Business Association; A. B. Maurer, City Manager;
J. Mahon, Chair, Edmonton Arts Council; J. Tustian, General Manager, and D. Belanger, Community Services Department, answered the Committee’s questions.

MOVED B. Anderson:

That Community Services Committee recommend to City Council:

That the recommendation to allocate $15,000 to the Downtown Business Association in support of a Canada Day Celebration be approved.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele.

F.4.e.Canada Day Celebration Options.

MOVED B. Anderson:

That Administration prepare a report for the Community Services Committee detailing a structure and options of providing Canada Day celebrations, working in conjunction with the Downtown Business Association, Heritage Canada and other organizations. / Community Svcs.
Due: Aug. 18, 2003

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele.

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.f.New YMCA Building in Downtown Core and City Needs (J. Batty). 

L. Cochrane, Community Services Department made a presentation.

Councillor E. Gibbons entered the meeting.

L. Pollock, Canadian Western Bank and YMCA Straight from the Heart Campaign, made a presentation and answered the Committee’s questions.

S. Woitas, City Centre Education Project, made a presentation.

(Cont’d on p. 8)

Orders of the Day were called to deal with item F.4.c. C.

F.4.OTHER REPORTS

F.4.c.CCommunity Services Advisory Board – 2002 Annual Report. 

MOVED K. Leibovici:

That item F.4.c.C be dealt with at 11:30 a.m.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele.

(Cont’d from p. 7)

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.f.New YMCA Building in Downtown Core and City Needs (J. Batty). 

S. Woitas, City Centre Education Project, answered the Committee’s questions.

G. Stamler, Oxford Properties and Downtown Business Association, made a presentation and answered the Committee’s questions.

B. Walker, Ledcor Construction and Downtown Development Corporation; and M. Smith, made presentations.

MOVED J. Batty:

1.That Administration complete an assessment of the YMCA proposal, including a new downtown facility, addressing the following issues:
a)Where this proposal fits with other corporate and department priorities
b)How this proposal might be financed
c)The additional housing units planned for the current Downtown YMCA location and the fit with existing City policies
d)The programming planned for inner city and low-income youth and families
e)The potential for this project to help more Edmontonians become active
f)The potential for cost savings through this partnership investment
g)The percentage of users (including low-income users), and
h)Any other issues that might be pertinent.
2.That the assessment be prepared for the July 7, 2003, Community Services Committee meeting at 10 a.m. / Community Svcs.
Due: July 7, 2003
@ 10 a.m.
D.2.f. Cont’d
Community Svcs.
Due:July 7, 2003
@10 a.m.

A. B. Maurer, City Manager; and J. Tustian, General Manager, Community Services Department, answered Council’s questions.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele.

F.4.OTHER REPORTS

F.4.c.CCommunity Services Advisory Board – 2002 Annual Report. 

R. Gaunce, Chair, Community Services Advisory Board, made a presentation, and answered Council’s questions.

MOVED B. Anderson:

That the Community Services Committee recommend to City Council:

That the 2002 Annual Report from the Community Services Advisory Board be received for information.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele.

F.1.COMMUNITY SERVICES DEPARTMENT

F.1.b.CManagement Plan for Year Round Use of Sir Winston Churchill Square. 

MOVED B. Anderson:

That item F.1.b.C be dealt with now.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici.

ABSENT:D. Thiele.

A. B. Maurer, City Manager; and J. Tustian, General Manager, Community Services Department, answered the Committee’s questions.

MOVED D. Thiele:

That Community Services Committee recommend to City Council:

  1. That the Preferred Management Plan for Sir Winston Churchill Square (Attachment 1 of the May 21, 2003, Community Services Department report) be approved.
  2. That the proposed budget increase of $335,100 (increased maintenance and programming costs) be considered as a part of the 2004-2005 budget deliberations.

A Member of the Committee requested that the motion be split for voting purposes.

MOTION ON PART 1, put:

That Community Services Committee recommend to City Council:

  1. That the Preferred Management Plan for Sir Winston Churchill Square (Attachment 1 of the May 21, 2003, Community Services Department report) be approved.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele.

MOTION ON PART 2, put:

That Community Services Committee recommend to City Council:

  1. That the proposed budget increase of $335,100 (increased maintenance and programming costs) be considered as a part of the 2004-2005 budget deliberations.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, D. Thiele.

OPPOSED:K. Leibovici.

The Committee recessed at 12:05 p.m.

The Committee reconvened at 1:30 p.m.

Councillor D. Thiele was absent.

Councillor R. Hayter was in attendance.

B.3.DECISION TO HEAR AND TIME SPECIFICS

Councillor D. Thiele entered the meeting.

MOVED B. Anderson:

That Community Services Committee hear from the following delegations:

F.1.d. CBylaw 13382 – Parks and Recreation Bylaw Amendment No. 12

  1. R. Cutler
  2. J. Davis.

D.2.a. Business Licence Fees (S. Mandel).
D.2.b.Out-of-Town Application for Business Licences (S. Mandel).
D.2.c.Business Licence Fee Increase (B. Anderson).
F.4.d.Business Licensing Revenue Opportunities Review.

  1. G. Harris, Edmonton North East Bingo Association
  2. R. Kiriak, Northwest Bingo Association.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele.

F.1.COMMUNITY SERVICES DEPARTMENT

F.1.a.Crime Prevention Programs (Community Policing). 

K. Barnhart, Community Services Department, made a presentation.

M. Ryan, Building Bridges Steering Committee, made a presentation and answered the Committee’s questions. Copies of the presentation were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

Councillors J. Melnychuk and M. Phair entered the meeting.

K. Barnhart and K. Gunn, Community Services Department; and G. Meads, Edmonton Police Service, answered the Committee’s questions.

Councillors S. Mandel and A. Bolstad entered the meeting.

B. Neufeld, Edmonton Federation of Community Leagues, answered the Committee’s questions.

MOVED K. Leibovici:

1.That Community Services Committee recommend to City Council:

That $15,000 be provided for 2003-2004 from Council Contingency for Building Bridges Steering Committee.

2.That the recommendation of the Building Bridges Forum on Community Crime Prevention, for seed funding for the period 2004-2005, be referred to Administration to determine, with the Building Bridges Steering Committee, funding opportunities.

3.That the “Building Bridges I: Community Crime Prevention in Edmonton, May 2003” report be received for information (Attachment 1 of the May 13, 2003, Community Services Department report).

4.That Administration bring forward a report to Community Services Committee in March 2004 regarding the Building Bridges Steering Committee’s progress and initiative.

J. Wright, Office of the City Clerk, answered the Committee’s questions.

Members of the Committee requested the motion be split for voting purposes.

MOTION ON PARTS 1 AND 2, put:

1.That Community Services Committee recommend to City Council:

That $15,000 be provided for 2003-2004 from Council Contingency for Building Bridges Steering Committee.

2.That the recommendation of the Building Bridges Forum on Community Crime Prevention, for seed funding for the period 2004-2005 be referred to Administration to determine, with the Building Bridges Steering Committee, funding opportunities.

LOST

FOR THE MOTION:B. Anderson, K. Leibovici.

OPPOSED:J. Batty, D. Thiele.

MOTION ON PART 3, put:

3.That the “Building Bridges I: Community Crime Prevention in Edmonton, May 2003” report be received for information (Attachment 1 of the May 13, 2003, Community Services Department report). / Community Svcs.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele.

MOTION ON PART 4, put:

4.That Administration bring forward a report to Community Services Committee in March 2004 regarding the Building Bridges Steering Committee’s progress and initiative.

lost

FOR THE MOTION:J. Batty.

OPPOSED:B. Anderson, K. Leibovici, D. Thiele.

MOVED J. Batty:

That the recommendation of the Building Bridges Forum on Community Crime Prevention, for seed funding of $20,000 be referred to Administration to determine, with the Building Bridges Steering Committee, funding opportunities.

K. Barnhart, Community Services Department, answered the Committee’s questions.

AMENDMENT MOVED D. Thiele:

That the amount of “$20,000” be replaced with “$50,000 over the period 2003-2004.”

lost

FOR THE AMENDMENT:J. Batty, D. Thiele.

OPPOSED:B. Anderson, K. Leibovici.

AMENDMENT MOVED K. Leibovici:

That the amount of “$20,000” be replaced with “$15,000 over the period 2003-2004” and the following words be added at the end of the sentence:

“and that a report be brought back to the July 7, 2003, Community Services Committee with what the opportunities are and when that funding would be accessed.”

K. Barnhart, Community Services Department, answered the Committee’s questions.

AMENDMENT TO AMENDMENT MOVED D. Thiele:

That the date of “July 7, 2003” be replaced with “September 29, 2003.”

J. Wright, Office of the City Clerk; and M. Ryan, Building Bridges Steering Committee, answered the Committee’s questions.

lost

FOR THE AMENDMENT

TO THE AMENDMENT:J. Batty, D. Thiele.

OPPOSED:B. Anderson, K. Leibovici.

AMENDMENT, put:

That the amount of “$20,000” be replaced with “$15,000 over the period 2003-2004” and the following words be added at the end of the sentence:

“and that a report be brought back to the July 7, 2003, Community Services Committee with what the opportunities are and when that funding would be accessed.”

K. Barnhart, Community Services Department, answered the Committee’s questions.

CARRIED

FOR THE AMENDMENT:B. Anderson, J. Batty, K. Leibovici, D. Thiele.

MOTION, AS AMENDED, ON ITEM F.1.a., put:

That the recommendation of the Building Bridges Forum on Community Crime Prevention, for seed funding of $15,000 over the period 2003-2004, be referred to Administration to determine, with the Building Bridges Steering Committee, funding opportunities and that a report be brought back to the July 7, 2003, Community Services Committee with what the opportunities are and when that funding would be accessed. / Community Svcs.
Due: July 7, 2003

CARRIED

FOR THE MOTION

AS AMENDED:B. Anderson, J. Batty, K. Leibovici, D. Thiele.

F.1.d.CBylaw 13382 - Parks and Recreation Bylaw Amendment No. 12. 

MOTION ON THE FLOOR AT CITY COUNCIL:

MOVED M. Phair – D. Thiele (Made at the May 27, 2003, City Council meeting):

That Bylaw 13382 be read a first time with the following amendment:

That Clause 11 (a) be amended by adding the words “and between the hours of 12 midnight and 5 a.m. between Victoria Day and Labour Day.”

L. Brenneis, Community Services Department, made a presentation.

MOVED B. Anderson:

That Community Services Committee hear from G. Brin, Non-Motorized Trails Advisory Committee, and the Cyclist Advisory Committee.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele.

M. Stephen made a presentation and answered the Committee’s questions. Copies of the presentation were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

The Committee recessed at 3:30 p.m.

The Committee reconvened at 3:52 p.m.

Councillors J. Melnychuk and M. Phair were present.

R. Cutler made a presentation. Copies of the presentation were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

J. Davis made a presentation and answered the Committee’s questions.

Councillor A. Bolstad entered the meeting.

G. Brin made a presentation and answered the Committee’s questions.

J. Tustian, Acting City Manager; L. Brenneis, Community Services Department; and S. Phipps, Corporate Services Department (Law), answered the Committee’s questions.

MOVED J. Batty:

That Orders of the Day be extended to complete item F.1.d. C or until 6 p.m., whichever comes first.

CARRIED

FOR THE MOTION:B. Anderson, J. Batty, K. Leibovici, D. Thiele.

MOVED K. Leibovici:

That Section 15(c) of Bylaw 13382, Amendment No. 12, be deleted and Administration prepare a report on available options, other than those outlined in Amendment No. 12. That the report return to the Community Services Committee meeting at the same time as the report identifying permits required under Bylaw 13382 that incur a cost to the City.