______
Audit Committee
Meeting Minutes1 of 8
September 15/22, 2005, ak
AUDIT COMMITTEE MINUTES
Thursday, September 15, 2005
Thursday, September 22, 2005
S.Mandel, Chair / S.Mandel
M.Phair, Vice-Chair / M.Phair
T.Cavanagh
M. Nickel / M. Nickel
L.Sloan / L.Sloan
ALSO IN ATTENDANCE:
Councillor J. Batty
Councillor R. Hayter
Councillor K. Leibovici
A. B. Maurer, City Manager
D. H. Edey, City Clerk,
J.Wright, Office of the City Clerk
A.CALL TO ORDER AND RELATED BUSINESS
A.1.CALL TO ORDER
Councillor M.Phaircalled the meeting to order at 10:03a.m.
Mayor S.Mandel and Councillors T. Cavanagh and M. Nickel were absent.
Pursuant to Section 151(1) of Bylaw 12300, The Procedures and Committees Bylaw, Councillor K.Leibovici was named a Member of the Audit Committee in order to maintain quorum.
A.2.ADOPTION OF AGENDA
MOVED L.Sloan:
That the September 15, 2005, Audit Committee meeting agenda be adopted.
CARRIED
FOR THE MOTION:K.Leibovici, M.Phair,L.Sloan.
ABSENT:S.Mandel; T.Cavanagh, M. Nickel.
A.3.ADOPTION OF MINUTES
MOVED L.Sloan:
That the August 24, 2005, Audit Committee meeting minutes be adopted.
CARRIED
FOR THE MOTION:K.Leibovici, M.Phair, L.Sloan.
ABSENT:S.Mandel; T.Cavanagh, M. Nickel.
B.PROCEDURAL MATTERS
B.2.TIME SPECIFICS AND DECISION TO HEAR
MOVED L.Sloan:
That Audit Committee hear from the following delegations:
I.1.a. COffice of the City Auditor – Quarterly Report – September 2005
1.S.Lowe, Executive Director, Old Strathcona Business Association
2.D. Casebeer, Alberta Pawn Brokers and Second Hand Dealers Association
3.K.Burniak, Alberta Pawn Brokers and Second Hand Dealers Association
4.M.Pietramala, Alberta Pawn Brokers and Second Hand Dealers Association
5.R.Clifford, Alberta Pawn Brokers and Second Hand Dealers Association
CARRIED
FOR THE MOTION:K.Leibovici, M.Phair, L.Sloan.
ABSENT:S.Mandel; T.Cavanagh, M. Nickel.
I.OTHER COMMITTEE REPORTS
I.1.a.COffice of the City Auditor Quarterly Report – September 2005
D. Wiun, City Auditor, made a presentation. A copy of the July 12, 2005, Office of the City Auditor report entitled Business Revitalization Zone Area Review, which was previously distributed to Members of the Committee, was filed with the Office of the City Clerk.
S.Lowe, Old Strathcona Business Association,made a presentation and answered the Committee’s questions.
Councillor M. Nickel entered the meeting. There being quorum from Members of the Committee, Councillor K.Leibovici’s appointment ceased.
D. Wiun, City Auditor; and A.B.Maurer, City Manager, answered the Committee’s questions.
MOVED M.Phair:
That Audit Committee recommend to City Council:
- That section 6.2.1. Strategic Planning, of the July 12, 2005, Office of the City Auditor report, Business Revitalization Zone Area Review, be referred back to Administration to consult with the Office of the City Auditor and to work with the Council of BRZs to develop a plan for proceeding with the process of strategic planning, including accountability and costs.
- That the remaining recommendations of the July 12, 2005, Office of the City Auditor report, Business Revitalization Zone Area Review, be referred back to the Office of the City Auditor and the City Manager for further review.
D. Wiun, City Auditor, answered the Committee’s questions.
CARRIED
FOR THE MOTION:M. Nickel, M.Phair, L.Sloan.
ABSENT:S.Mandel; T.Cavanagh.
(Continued on page 5)
I.1.b.Special Audit Committee Meeting – September 22, 2005
MOVED M. Nickel:
That a Special Audit Committee meeting be held on September 22, 2005, at
9 a.m. in Council Chamber, to deal with section 3.2. EPS Pawnshop and Second Hand Store Automated Reporting System, Attachment 1 of the September 15, 2005, Office of the City Auditor report 2005OCA003.
RECONSIDERED
FOR THE MOTION:M. Nickel, M.Phair, L.Sloan.
ABSENT:S.Mandel; T.Cavanagh.
D. Wiun, City Auditor; A.B.Maurer, City Manager; and T.Horbasenko, Office of the City Auditor, answered the Committee’s questions.
MOVED M.Phair:
That the following motion be reconsidered:
MOVED M. Nickel:
That a Special Audit Committee meeting be held on September 22, 2005, at 9 a.m. in Council Chamber, to deal with section 3.2. EPS Pawnshop and Second Hand Store Automated Reporting System, Attachment 1 of the September 15, 2005, Office of the City Auditor report 2005OCA003.
CARRIED
FOR THE MOTION:M. Nickel, M.Phair, L.Sloan.
ABSENT:S.Mandel; T.Cavanagh.
MOVED M. Nickel:
That a Special Audit Committee meeting be held on September 22, 2005, at
9 a.m. in Council Chamber, to deal with section 3.2. EPS Pawnshop and Second Hand Store Automated Reporting System, Attachment 1 of the September 15, 2005, Office of the City Auditor report 2005OCA003.
AMENDMENT MOVED M.Phair:
That“a Special Audit Committee meeting be held on September 22, 2005, at
9 a.m.” be replaced with “the September 15, 2005, Audit Committee meeting continue on September 22, 2005, at 2 p.m.”; and “and that the Office of the City Clerk notify the speakers” be added at the end of the sentence.
CARRIED
FOR THE AMENDMENT:M. Nickel, M.Phair, L.Sloan.
ABSENT:S.Mandel; T.Cavanagh.
MOTION OF COUNCILLOR M. PHAIR, AS AMENDED, put:
That the September 15, 2005, Audit Committee meeting continue on September 22, 2005, at 2 p.m. in Council Chamber, to deal with section 3.2. EPS Pawnshop and Second Hand Store Automated Reporting System, Attachment 1 of the September 15, 2005, Office of the City Auditor report 2005 OCA003, and that the Office of the City Clerk notify the speakers. / City AuditorCity Manager
Due: Sep. 22, 2005
2 p.m.
CARRIED
FOR THE MOTION
AS AMENDED:M. Nickel, M.Phair, L.Sloan.
ABSENT:S.Mandel; T.Cavanagh.
(Continued from page 3)
I.1.a.COffice of the City Auditor Quarterly Report – September 2005
MOVED M.Phair:
That Executive Committee recommend to City Council:
That theSeptember 15, 2005, Office of the City Auditor report 2005OCA003, relating to sections 3.1., 3.3., 3.4., 3.6., 3.7., and 3.8of Attachment 1, be received for information.
CARRIED
FOR THE MOTION:M. Nickel, M.Phair, L.Sloan.
ABSENT:S.Mandel; T.Cavanagh.
The Committee recessed at 11:16 a.m.
The Committee reconvened on September 22, 2005, at 2 p.m.
Councillor M.Phair presided.
Mayor S.Mandel and Councillors T. Cavanagh and L.Sloan were absent.
Pursuant to Section 151(1) of Bylaw 12300, The Procedures and Committees Bylaw, Councillor R.Hayter was named a Member of the Audit Committee in order to maintain quorum.
Mayor S.Mandel entered the meeting. Councillor M.Phair vacated the Chair and Mayor
S.Mandel presided. There being quorum from Members of the Committee, Councillor
R.Hayter’s appointment ceased.
MOVED M.Phair:
That the speakers be heard in panels.
CARRIED
FOR THE MOTION:S.Mandel; M. Nickel, M.Phair.
ABSENT:T.Cavanagh, L.Sloan.
D. Casebeer, Alberta Pawn Brokers and Second Hand Dealers Association, made a presentation and answered the Committee’s questions. Copies of the presentation were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.
K. Burniak, Alberta Pawn Brokers and Second Hand Dealers Association, answered the Committee’s questions.
C.Pooli, Corporate Services Department (Law), answered the Committee’s questions.
R.Clifford and M.Pietramala, Alberta Pawn Brokers and Second Hand Dealers Association, answered the Committee’s questions.
Mayor S.Mandel vacated the Chair and Councillor M.Phair presided. Mayor S.Mandel left the meeting. Pursuant to Section 151(1) of Bylaw 12300, The Procedures and Committees Bylaw, Councillor R.Hayter was named a Member of the Audit Committee in order to maintain quorum.
M. Pietramala, Alberta Pawn Brokers and Second Hand Dealers Association, answered the Committee’s questions.
Mayor S.Mandelre-entered the meeting. Councillor M.Phair vacated the Chair and Mayor
S.Mandel presided. There being quorum from Members of the Committee, Councillor
R.Hayter’s appointment ceased.
D. Casebeer and M.Pietramala, Alberta Pawn Brokers and Second Hand Dealers Association, answered the Committee’s questions.
P.Duggan, Edmonton Police Service, answered the Committee’s questions.
D. Wiun, City Auditor; T.Horbasenko, Office of the City Auditor; and C.Pooli, Corporate Services Department (Law), answered the Committee’s questions.
Mayor S.Mandel vacated the Chair and Councillor M.Phair presided. Mayor S.Mandel left the meeting. Pursuant to Section 151(1) of Bylaw 12300, The Procedures and Committees Bylaw, Councillor R.Hayter was named a Member of the Audit Committee in order to maintain quorum.
D. Wiun, City Auditor, answered the Committee’s questions.
Mayor S.Mandel re-entered the meeting. Councillor M.Phair vacated the Chair and Mayor
S.Mandel presided. There being quorum from Members of the Committee, Councillor
R.Hayter’s appointment ceased.
T.Horbasenko, Office of the City Auditor; D. Wiun, City Auditor; L. Benowski, General Manager, Planning and Development Department, answered the Committee’s questions.
P. J.Duggan, Edmonton Police Service, answered the Committee’s questions.
C.Pooli, Corporate Services Department (Law); and G.Goodall, Corporate Services Department, answered the Committee’s questions.
MOVED M.Phair:
That the Committee meet in private pursuant to sections 23 and 24 of the Freedom of Information and Protection of Privacy Act.
CARRIED
FOR THE MOTION:S.Mandel; M. Nickel, M.Phair.
ABSENT:T.Cavanagh, L.Sloan.
The Committee met in private at 3:32 p.m.
MOVED M.Phair:
That the Committee meet in public.
CARRIED
FOR THE MOTION:S.Mandel; M. Nickel, M.Phair.
ABSENT:T.Cavanagh, L.Sloan.
The Committee met in public at 4:52 p.m.
MOVED M.Phair:
That Audit Committee recommend to City Council:
That the September 15, 2005, Office of the City Auditor report 2005OCA003, relating to section 3.2. of Attachment 1, be received for information.
CARRIED
FOR THE MOTION:S.Mandel; M. Nickel, M.Phair.
ABSENT:T.Cavanagh, L.Sloan.
MOVED M. Nickel:
That Audit Committee recommend to City Council:
That Administration bring forward a bylaw to amend the Business Licence Bylaw, to remove the reporting fees for Pawn Shops and Second Hand Stores, and that Administration suspend collection of reporting fees until the amending bylaw is dealt with by Council.
CARRIED
FOR THE MOTION:S.Mandel; M. Nickel, M.Phair.
ABSENT:T.Cavanagh, L.Sloan.
MOVED M.Phair:
That Audit Committee recommend to City Council:
That the Office of the City Auditor meet with the Edmonton Police Commission and Edmonton Police Service to suggest improvements to the tendering processes for EPS Pawn Shop and Second Hand Store Automated Reporting Systems.
CARRIED
FOR THE MOTION:S.Mandel; M. Nickel, M.Phair.
ABSENT:T.Cavanagh, L.Sloan.
N.NOTICES OF MOTION
Mayor S.Mandel asked whether there were any Notices of Motion. There were none.
O.ADJOURNMENT
The meeting adjourned at 4:56p.m.
______
CHAIRCITY CLERK
______
Audit Committee
Meeting Minutes1 of 8
September 15/22, 2005, ak
INDEX
AUDIT COMMITTEE MINUTES
SEPTEMBER 15/22, 2005
A.CALL TO ORDER AND RELATED BUSINESS......
A.1.CALL TO ORDER......
A.2.ADOPTION OF AGENDA......
A.3.ADOPTION OF MINUTES......
B.PROCEDURAL MATTERS......
B.2.TIME SPECIFICS AND DECISION TO HEAR......
I.OTHER COMMITTEE REPORTS...... 2/
I.1.a. cOffice of the City Auditor Quarterly Report – September 2005
I.1.b.Special Audit Committee Meeting – September 22, 2005......
N.NOTICES OF MOTION......
O.ADJOURNMENT......