Minnesota Youth Rugby
Board of Directors Meeting 11/25/13
Meeting called to order 6:31pm by Angela Gaare
Attending: Rob Clarno, Katie Sjeklocha, Vikki Gilligan, Dan Johnson, Angela Gaare, Libby Berg, Tony Mills, Stacy, Jimmy Hanson.
Board members absent:Anne Barry, Megan Braun, and Art Sears
Minutes:
Motion to approve the October minutes as presented was made by Tony, second by Vicki. The motion carried unanimously.
The minutes of the August Board meeting, and the Annual General Meeting were not available, Megan will send to the Board. Review and approval is postponed until next meeting.
Expense/Income review:
Tony presented the income and expense report for review, Income for the period was $29,869, Expenses were $23,018. Tony reports we have $21,000 in the checking account. Tony made the motion to approve the Treasurers report second by Rob. The motion carried unanimously. Tony noted, the High School 7's raffle held last August lost approximately $100, with $800 in income and $900 expenses.
2013-14 Budget
A review and discussion of the 2013-14 Budget Tony sent to the Board resulted in a motion to approve as presented was made by Vikki and seconded by Dan Johnson. The motion carried unanimously.
Endowment Fund:
Rob reported our Morgan Stanley fund currently stands at $29,000, due to the recent transfer of $10,000 into our corporate checking account.
Youth Program Manager Report:
Katie reported she has filed our HR Grant request with USA Rugby for $27,500 matching Grant to support Libby's RDO efforts in 2013. We have not received any United Way donations yet. The current Staff Interns will stay on thru the Spring, she is looking to fill 2 more Intern positions. Stacy is teaching Rookie Rugby to 400 kids per week in December.
A discussion regarding pathways to our High Performance Teams was held. It was noted that more management and involvement by the MYR Board is needed. The prioritizing the coach hiring process, and developing the calendar for the teams would help present a more organized structure and more advance notice of High Performance events.
Rugby Development Officer Report:
Libby emailed a recap of her activities to the Board.
Old Business:
Strategic Planning: Angie handed out her update of the emerging MYR Structure and last month's Strategic Plan outline, for discussion and review. We discussed that the Committee Chairs of Referees, Discipline, Fund Raising, and Finance should be MYR voting Board members, and possibly the High School Committee Chair. The Audit & Compliance Chair no. The Discipline Committee Charter temple was reviewed. Angie and Megan will flesh this out as a template to use for other Committees charter also.
The Strategic Initiatives document was presented and is laid out by areas of concentration; Overall, High School, Middle School, and Marketing. Katie will hire a Marketing Intern in January.
Angie will work on more detail to Staff Job Descriptions in item #3.05., identify best practices for Non profits #3.07, and develop key performance indicators for Board and Staff by year end.
We are looking for a Finance/Fund Raising Chair.
Katie will develop a fundraising/ Sponsor "deck" by the end of May.
Grants:No grant requests were received.
New Business:
A revised agenda template will be developed adding the Committee Chairs report section.
Jimmy was in attendance to discuss the Minnesota High School Select side and Minnesota Tundra. Jimmy has developed the Tundra brand for High Performance high School girls rugby development. He wants to know if MYR is interested working with him to support this concept using at as the MYR high performance teams or if we would rather run our select side separately alongside the Tundra program. This will be a primary topic for the High School Committee once it is formed and functioning. Jimmy noted that the MYR High School Select Sides, Boys and Girls, do not have a set of team Jerseys and they both need them. He is currently fundraising for jerseys for the Tundra's appearance in the Las Vegas 7's in January.
The meeting was adjourned at 8:25pm
Respectfully submitted Rob Clarno
Next Meeting: January 27 Windom South Park