STOW-MUNROE FALLS PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR BOARD MEETING
Monday May 19, 2014
CALL TO ORDER
The meeting was called to order at 7:03pm by President Renninger.
PRESENT
Tom Shubert, Vice President; David Renninger, President; Ken Gessford, Sara Drew, Craig Mancuso, Secretary
ABSENT
Ron Antal, Christina Gary
OTHERS PRESENT
Doug Dotterer, Director; Linda Sutherland, Fiscal Officer
PUBLIC
No public.
MINUTES
MOTION NO. 140519-1 APPROVE APRIL 21, 2014_MINUTES______
Mancuso moved, Gessford seconded:
RESOLVED: That the Board Minutes of April 21, 2014 regular meeting be accepted and approved.
All were in favor. Motion carried.
FINANCE
MOTION NO. 140519-2 APPROVE APRIL TREASURER’S REPORT______
Shubert moved, Drew seconded:
RESOLVED: That the Board of Trustees approves the Treasurer’s Report for April 2014.
MTD BANK REPORT FOR MONTH 4-STOW-MUNROE FALLS PUB LIBBANK / DESCRIPTION / Begin Mo Bal / MTD Deposit / MTD Withdrawal / MTD Tran In / MTD Tran Out / Balance
1 / MAIN CHECKING ACCOUNT / 307,574.37 / 396,215.39 / 247,657.23 / 0 / 0.00 / 456,132.53
2 / PAYROLL CHECKING ACCOUNT / 0 / 0 / 0 / 0 / 0.00
4 / BUILDING PROJECT CHECKING ACCT / 0 / 0 / 0 / 0 / 0 / 0.00
9 / IMPREST FUNDS / 300.00 / 0 / 0 / 0 / 0 / 300.00
20 / CERTIFICATES OF DEPOSIT / 0 / 0 / 0 / 0 / 0 / 0.00
21 / STAR OHIO - INVESTMENTS / 48,966.00 / 0.87 / 0 / 0 / - / 48,966.87
24 / STAR OHIO BLDG - INVESTMENTS / 75,087.89 / 1.33 / 0 / 0 / 0 / 75,089.22
29 / STAR PLUS OHIO - INVESTMENTS / 551,845.24 / 90.63 / 0 / - / - / 551,935.87
983,773.50 / 396,308.22 / 247,657.23 / 0.00 / - / 1,132,424.49
The roll being called on its adoption, the vote resulted as follows:
AYES: Gessford, Mancuso, Shubert, Drew, Renninger
NAYS:
Motion carried.
PROGRAM
DIRECTOR’S REPORT
MOTION NO. 140519-3 ACCEPT THE DIRECTOR’S REPORT ______
Shubert moved, Drew seconded:
RESOLVED: That the Board of Trustees accepts the written Director’s report for the month of April/May 2014.
The roll being called on its adoption, the vote resulted as follows:
AYES: Mancuso, Shubert, Drew, Gessford, Renninger
NAYS:
Motion carried.
DISCUSSION ITEMS
BOARD COMMITTEES
BUILDING & GROUNDS
Mr. Gessford stated nothing to report.
FINANCE
Ms. Drew stated the Finance Committee met prior to the Board Meeting at 6:30pm.
Ms. Drew stated the Finance Committee recommends the following:
MOTION NO. 140519-4 ACKNOWLEDGE 2014 LOCAL TAXES: REAL/PERSONAL ______AND STATE SOURCES: HOMESTEAD ROLLBACK______
RESOLVED: That the Board of Trustees acknowledges an increase of $4,919.00 in 2014 Local Taxes: Real and State Sources ($3,700.00): Homestead Rollback ($1,219.00) per Summit County Budget Commission Certification of Tax Levy – revised estimate dated February 24, 2014 from the Summit County Fiscal Office stating:
Local Taxes:
Real $1,617,536
State Sources:
Homestead, Rollback $ 199,459
Total $1,816,995 (See copy attached.)
All were in favor. Motion carried.
MOTION NO. 140519-5 APPROVE INTERFUND TRANSACTION______
RESOLVED: That the Board of Trustees authorizes the Fiscal Officer to move:
$5,000.00 from 101.0.55500 Furniture/Equipment to 101.0.53245 Delivery Services
$16,359.33 from 101.0.54100-101.0.54999 Print Materials to 101.0.53315 Service Agreements
The above charges are to implement the SearchOhio program. SearchOhio offers access to a combined catalog of more than 15 libraries, giving library users access to over 10 million items.This free service is made possible through a partnership of participating Ohio public libraries.
All were in favor. Motion carried.
MOTION NO. 140519-6 APPROVE APPROPRIATION TRANSACTIONS______
RESOLVED: That the Board of Trustees authorizes the Fiscal Officer to appropriate:
$21,359.33 from the general fund to:
101.0.53315 Service Agreements
The purpose is to offer the public more borrowing access through SearchOhio.
All were in favor. Motion carried.
HUMAN RESOURCES
Mr. Mancuso stated the Human Resources Committee met prior to the Finance Committee.
Mr. Mancuso stated the Human Resources Committee recommends the following:
MOTION NO. 140519-7 APPROVE PAY RATE INCREASES______
RESOLVED: That the Board of Trustees approves a 2 – 5% pay rate increase based on the employee’s evaluation score and to be effective Pay 14, 2014.
All were in favor. Motion carried.
MOTION NO. 140519-8 AMEND EMPLOYEE POLICY – JOB CLASSIFICATIONS
RESOLVED: That the Board of Trustees amends the Job Classifications Employee Policy to read as:
An employee must be employed by the library, in a new position, or at a new rate of pay for at least six (6) months before they are eligible for a yearly salary/hourly wage increase. The employee must have received a satisfactory rating in their performance evaluation to qualify for the increase.
PAY GRADE / MIN START1 / $7.95
2 / $8.21
3 / $8.67
4 / $10.06
5 / $10.78
6 / $12.54
7 / $12.85
8 / $13.63
9 / $14.41
10 / $14.74
11 / $15.48
12 / $17.51
99 / Per Market Value
Pay Grades and Staff Position Titles:
Assistant Head Library Systems Administrator 99*
Assistant Head of Children Services 11
Assistant Head of Circulation Services 7
Assistant Head of Reference Services 11
Assistant Head of Technical Services 11
Children Services Associate 6
Children Services Librarian 10
Deputy Fiscal Officer /Finance Assistant 9
Graphic Design Coordinator 8
Head Library Systems Administrator 99*
Head of Children Services 12
Head of Circulation Services 10
Head of Reference Services 12
Head of Technical Services – MLS 12
Head of Technical Services – non-MLS 7
Local History Librarian 10
Maintenance Associate 5
Marketing and Public Relations Coordinator 9
Marketing and Public Relations Manager 10
Outreach Librarian – Children Services 10
Outreach Librarian – Reference Services 10
Public Services Assistant – Floor Coordinator 4
Public Services Assistant 2
Reference Services Associate 6
Reference Services Librarian 10
Shelving Page 1
Technical Services Clerk 3
Technical Services Processor 5
Teen Librarian 10
*Per Market
All were in favor. Motion carried.
MOTION NO. 140519-9 APPROVE PAY GRADE CHANGES FOR HEAD OF CIRCULATION AND ASSISTANT HEAD OF CIRCULATION______
RESOLVED: That the Board of Trustees approves the following:
1. Head of Circulation to a pay grade 10, effective May 18, 2014
2. Assistant Head of Circulation to a pay grade 7, effective May 18, 2014
All were in favor. Motion carried.
LEGISLATION/RULES
Mrs. Sutherland stated nothing to report.
LONG RANGE PLANNING
Mr. Renninger stated the Long Range Planning Committee met on May 14, 2014. The following items were discussed:
1. Review of the parking issues
2. Review of storage issues
3. Review of computer issues – budget to purchase computers over three (3) years
4. Long Range Planning Committee requested the Director to inquire who the owner is regarding a possible acquisition – Mr. Reninger will make the effort to contact the owner
5. Long Range Planning Committee requested the Director to explore the cost of renting a storage unit
Ms. Drew stated if the library had a formal agreement in writing with the First Christian Church of Stow; the library would be able to notify the library patrons of the additional parking with the appropriate signage.
TECHNOLOGY
Mr. Shubert stated nothing to report.
RECORDS COMMISSION
Mr. Renninger stated nothing to report.
NEW BUSINESS
MOTION NO. 140519-10 ACKNOWLEDGE MEDICAL LEAVE OF ABSENCE______
Mancuso moved, Shubert seconded:
RESOLVED: That the Boards of Trustees acknowledges the following:
Doug Dotterer, Family Medical Leave to begin on April 7, 2014 through May 26, 2014.
All were in favor. Motion carried.
MOTION NO. 140519-11 CANCEL JULY REGULAR BOARD MEETING______
Drew moved, Shubert seconded:
RESOLVED: That the Board of Trustees cancels the Regular Board Meeting scheduled July 21, 2014.
All were in favor. Motion carried.
MOTION NO. 140519-12 ADJOURNMENT______
Shubert moved, Mancuso seconded to adjourn the meeting at 7:45pm
All were in favor. Motion carried.
Secretary Board President
Linda Sutherland
Fiscal Officer
1