STOW-MUNROE FALLS PUBLIC LIBRARY

BOARD OF TRUSTEES

REGULAR BOARD MEETING

Monday May 19, 2014

CALL TO ORDER

The meeting was called to order at 7:03pm by President Renninger.

PRESENT

Tom Shubert, Vice President; David Renninger, President; Ken Gessford, Sara Drew, Craig Mancuso, Secretary

ABSENT

Ron Antal, Christina Gary

OTHERS PRESENT

Doug Dotterer, Director; Linda Sutherland, Fiscal Officer

PUBLIC

No public.

MINUTES

MOTION NO. 140519-1 APPROVE APRIL 21, 2014_MINUTES______

Mancuso moved, Gessford seconded:

RESOLVED: That the Board Minutes of April 21, 2014 regular meeting be accepted and approved.

All were in favor. Motion carried.

FINANCE

MOTION NO. 140519-2 APPROVE APRIL TREASURER’S REPORT______

Shubert moved, Drew seconded:

RESOLVED: That the Board of Trustees approves the Treasurer’s Report for April 2014.

MTD BANK REPORT FOR MONTH 4-STOW-MUNROE FALLS PUB LIB
BANK / DESCRIPTION / Begin Mo Bal / MTD Deposit / MTD Withdrawal / MTD Tran In / MTD Tran Out / Balance
1 / MAIN CHECKING ACCOUNT / 307,574.37 / 396,215.39 / 247,657.23 / 0 / 0.00 / 456,132.53
2 / PAYROLL CHECKING ACCOUNT / 0 / 0 / 0 / 0 / 0.00
4 / BUILDING PROJECT CHECKING ACCT / 0 / 0 / 0 / 0 / 0 / 0.00
9 / IMPREST FUNDS / 300.00 / 0 / 0 / 0 / 0 / 300.00
20 / CERTIFICATES OF DEPOSIT / 0 / 0 / 0 / 0 / 0 / 0.00
21 / STAR OHIO - INVESTMENTS / 48,966.00 / 0.87 / 0 / 0 / - / 48,966.87
24 / STAR OHIO BLDG - INVESTMENTS / 75,087.89 / 1.33 / 0 / 0 / 0 / 75,089.22
29 / STAR PLUS OHIO - INVESTMENTS / 551,845.24 / 90.63 / 0 / - / - / 551,935.87
983,773.50 / 396,308.22 / 247,657.23 / 0.00 / - / 1,132,424.49

The roll being called on its adoption, the vote resulted as follows:

AYES: Gessford, Mancuso, Shubert, Drew, Renninger

NAYS:

Motion carried.

PROGRAM

DIRECTOR’S REPORT

MOTION NO. 140519-3 ACCEPT THE DIRECTOR’S REPORT ______

Shubert moved, Drew seconded:

RESOLVED: That the Board of Trustees accepts the written Director’s report for the month of April/May 2014.

The roll being called on its adoption, the vote resulted as follows:

AYES: Mancuso, Shubert, Drew, Gessford, Renninger

NAYS:

Motion carried.

DISCUSSION ITEMS

BOARD COMMITTEES

BUILDING & GROUNDS

Mr. Gessford stated nothing to report.

FINANCE

Ms. Drew stated the Finance Committee met prior to the Board Meeting at 6:30pm.

Ms. Drew stated the Finance Committee recommends the following:

MOTION NO. 140519-4 ACKNOWLEDGE 2014 LOCAL TAXES: REAL/PERSONAL ______AND STATE SOURCES: HOMESTEAD ROLLBACK______

RESOLVED: That the Board of Trustees acknowledges an increase of $4,919.00 in 2014 Local Taxes: Real and State Sources ($3,700.00): Homestead Rollback ($1,219.00) per Summit County Budget Commission Certification of Tax Levy – revised estimate dated February 24, 2014 from the Summit County Fiscal Office stating:

Local Taxes:

Real $1,617,536

State Sources:

Homestead, Rollback $ 199,459

Total $1,816,995 (See copy attached.)

All were in favor. Motion carried.

MOTION NO. 140519-5 APPROVE INTERFUND TRANSACTION______

RESOLVED: That the Board of Trustees authorizes the Fiscal Officer to move:

$5,000.00 from 101.0.55500 Furniture/Equipment to 101.0.53245 Delivery Services

$16,359.33 from 101.0.54100-101.0.54999 Print Materials to 101.0.53315 Service Agreements

The above charges are to implement the SearchOhio program. SearchOhio offers access to a combined catalog of more than 15 libraries, giving library users access to over 10 million items.This free service is made possible through a partnership of participating Ohio public libraries.

All were in favor. Motion carried.

MOTION NO. 140519-6 APPROVE APPROPRIATION TRANSACTIONS______

RESOLVED: That the Board of Trustees authorizes the Fiscal Officer to appropriate:

$21,359.33 from the general fund to:

101.0.53315 Service Agreements

The purpose is to offer the public more borrowing access through SearchOhio.

All were in favor. Motion carried.

HUMAN RESOURCES

Mr. Mancuso stated the Human Resources Committee met prior to the Finance Committee.

Mr. Mancuso stated the Human Resources Committee recommends the following:

MOTION NO. 140519-7 APPROVE PAY RATE INCREASES______

RESOLVED: That the Board of Trustees approves a 2 – 5% pay rate increase based on the employee’s evaluation score and to be effective Pay 14, 2014.

All were in favor. Motion carried.

MOTION NO. 140519-8 AMEND EMPLOYEE POLICY – JOB CLASSIFICATIONS

RESOLVED: That the Board of Trustees amends the Job Classifications Employee Policy to read as:

An employee must be employed by the library, in a new position, or at a new rate of pay for at least six (6) months before they are eligible for a yearly salary/hourly wage increase. The employee must have received a satisfactory rating in their performance evaluation to qualify for the increase.

PAY GRADE / MIN START
1 / $7.95
2 / $8.21
3 / $8.67
4 / $10.06
5 / $10.78
6 / $12.54
7 / $12.85
8 / $13.63
9 / $14.41
10 / $14.74
11 / $15.48
12 / $17.51
99 / Per Market Value

Pay Grades and Staff Position Titles:

Assistant Head Library Systems Administrator 99*

Assistant Head of Children Services 11

Assistant Head of Circulation Services 7

Assistant Head of Reference Services 11

Assistant Head of Technical Services 11

Children Services Associate 6

Children Services Librarian 10

Deputy Fiscal Officer /Finance Assistant 9

Graphic Design Coordinator 8

Head Library Systems Administrator 99*

Head of Children Services 12

Head of Circulation Services 10

Head of Reference Services 12

Head of Technical Services – MLS 12

Head of Technical Services – non-MLS 7

Local History Librarian 10

Maintenance Associate 5

Marketing and Public Relations Coordinator 9

Marketing and Public Relations Manager 10

Outreach Librarian – Children Services 10

Outreach Librarian – Reference Services 10

Public Services Assistant – Floor Coordinator 4

Public Services Assistant 2

Reference Services Associate 6

Reference Services Librarian 10

Shelving Page 1

Technical Services Clerk 3

Technical Services Processor 5

Teen Librarian 10

*Per Market

All were in favor. Motion carried.

MOTION NO. 140519-9 APPROVE PAY GRADE CHANGES FOR HEAD OF CIRCULATION AND ASSISTANT HEAD OF CIRCULATION______

RESOLVED: That the Board of Trustees approves the following:

1.  Head of Circulation to a pay grade 10, effective May 18, 2014

2.  Assistant Head of Circulation to a pay grade 7, effective May 18, 2014

All were in favor. Motion carried.

LEGISLATION/RULES

Mrs. Sutherland stated nothing to report.

LONG RANGE PLANNING

Mr. Renninger stated the Long Range Planning Committee met on May 14, 2014. The following items were discussed:

1.  Review of the parking issues

2.  Review of storage issues

3.  Review of computer issues – budget to purchase computers over three (3) years

4.  Long Range Planning Committee requested the Director to inquire who the owner is regarding a possible acquisition – Mr. Reninger will make the effort to contact the owner

5.  Long Range Planning Committee requested the Director to explore the cost of renting a storage unit

Ms. Drew stated if the library had a formal agreement in writing with the First Christian Church of Stow; the library would be able to notify the library patrons of the additional parking with the appropriate signage.

TECHNOLOGY

Mr. Shubert stated nothing to report.

RECORDS COMMISSION

Mr. Renninger stated nothing to report.

NEW BUSINESS

MOTION NO. 140519-10 ACKNOWLEDGE MEDICAL LEAVE OF ABSENCE______

Mancuso moved, Shubert seconded:

RESOLVED: That the Boards of Trustees acknowledges the following:

Doug Dotterer, Family Medical Leave to begin on April 7, 2014 through May 26, 2014.

All were in favor. Motion carried.

MOTION NO. 140519-11 CANCEL JULY REGULAR BOARD MEETING______

Drew moved, Shubert seconded:

RESOLVED: That the Board of Trustees cancels the Regular Board Meeting scheduled July 21, 2014.

All were in favor. Motion carried.

MOTION NO. 140519-12 ADJOURNMENT______

Shubert moved, Mancuso seconded to adjourn the meeting at 7:45pm

All were in favor. Motion carried.

Secretary Board President

Linda Sutherland

Fiscal Officer

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