MIDLANDS SQUASH UNION

Minutes of the Annual General Meeting held at the office of the Midlands Squash Union, in the upstairs area of the Collegians Squash Complex on Monday the 25 January 2016 at 6pm.

  1. PRESENT

Mrs Cathy Jackson in the Chair and 39 members as per the attached attendance register. Cathyconfirmed that the notice of the meeting had complied constitutionally and that a quorum was present. The notice of meeting was taken as read.

  1. APOLOGIES

Jo-Anne Hilliar (VCC), Dean Forward (Michaelhouse), John Gowar (Richmond), Shane Braithwaite (Howick), Catherine Bassage (Lynwood)

The following clubs were not represented: -Howick, Michaelhouse, Mooi River and Richmond

  1. PREVIOUS MINUTES

The minutes of the previous year’s AGM were confirmed as being an accurate reflection of the meeting. Proposed by Mike Short and seconded by Andy Bone.

  1. MATTERS ARISING

There were no other matters arising from the previous year’s Annual General Meeting minutes.

  1. CHAIRMAN’S REPORT

This was Cathy’s last year as chairman. Cathy Jackson read the chairman’s report for the 2015year (attached). The chairman’s report was accepted. Proposed by Mike Short and seconded by Kay Meyrick.

On behalf of MSU, Mike Short thanked Cathy Jackson her input, dedication and helping Midlands Squash grow.

  1. TREASURERS REPORT

Trevor Fryer went through the financial report from the past financial year, being till the 31stDecember 2015 (attached).

Steve Colenbrander has gotten MSU registered as an NPO.

Court maintenance was allocated to clubs to upgrade their squash courts for the IPT Doubles. All clubs that have done their maintenance and submitted their invoices have been paid.

The financials were accepted. Proposed by Felix Jacksonand seconded by Gail Howes.

  1. ELECTION OF OFFICE BEARERS

7.1 Twonominations were received in terms of our constitution. The current committee were available for re-election, with the exception of Craig Sadler who has resigned from the MSU The following appointments were confirmed:

Chairperson –Janine Talbot

Vice-Chairperson – Cathy Jackson

Treasurer – Trevor Fryer.

League Secretary – Rob Gouweloos

Five committee members –Vikash Sharanund, Gail Howes,Mark Gouweloos, Ian Horrell, Andy Bone

Co-opted members –Kay Meyrick

Reserve Fund Governors: Lovey Moodley, Peter Catterall, Mike Short, Warwick Weedon, Bruce Koller and Cathy Jackson.

7.2Mike Short had put through a proposal regarding the wording of points 21.5 to 21.9 of the constitution. The new wording is as follows:

21.5Governors shall oversee and be responsible for the control of Reserve and Specified Funds. A

governor shall be a senior member of proven integrity. All Past Chairpersons and the current Chairperson of the MSU at such time shall be Governors.

21.6Reserve and / or Specified Funds can only be spent with the majority approval of all the

Governors.

21.7A Governor may be nominated at an AGM and his or her nomination must be ratified by the

majority approval of the existing Governors.

21.8A Governor may only be removed by a seventy-five percent vote of the full MSU Committee and

with the majority approval of the Governors in the case of a governor committing an act of insolvency, fraud or otherwise proving a lack of integrity.

21.9A Governor shall be able to tender their resignation as a Governor at any time.

This change was Proposed by Bruce Koller and seconded by Rory Whitfeld.

Cathy congratulated everyone on their appointments and thanked the committee for their hard work during 2015. The Seat was handed over to Janine to take over the meeting.

  1. GENERAL

8.1 Andrew Pratt queried the length of time a Chairman. There is no fixed time however, two years is what is normally required as a fresh committee is needed to bring in new ideas and take MSU forward.

8.2 Janine thanked everyone for their attendance and invited them to a drink and snacks.

The meeting closed at 18:30pm.

______

Cathy Jackson

Chairperson