Middlefield Park and Recreation
August 3, 2017
Regular Meeting
Minutes
1. Call to Order
Carrie Anderson called the meeting to order.
2. Members Present
Brian McDermott, Frank Wolak, Carrie Anderson, Ed Bailey and Hannah Malcolm.
3. Public Comment
none
4. Approval of Agenda
A motion was made by Frank Wolak to approve the agenda as presented. This motion was seconded by Brain McDermott and approved by all voting members.
5. Approval of Minutes
None
6. Financial Report
Hannah Malcolm noted that they have a brand new budget and everything is consistent. There will be money taken out for the gate that Miller Fence installed at Lake Beseck.
Hannah explained that the Eagle Scouts are moving the batting cage. Members suggested setting up picnic tables in place of the batting cage.
7. Old Business
a) Programs and Trips
Hannah Malcolm noted that Sports Camp, Tennis Camp and Summer Camp are currently going on. Carrie Anderson suggested better advertising for the events and programs because many people are unaware of what is going on. Carrie explained that they are willing to help Hannah with the advertising and anything else she needs. Members discussed the website and online registration options for Park and Recreation programs and rentals. Hannah provided the members with a progress breakdown for the past year. Hannah discussed her duties outside of the events and clubs. Hannah suggested looking into random drug testing for future Summer Camp employees.
b) Park Updates
Ed Bailey stated that the Lake Environment Committee had a meeting at the beach to discuss all the landscaping updates. Carrie Anderson suggested doing something with the playscape at the beach. Members discussed building a border around the playscape and filling the area with sand.
Members discussed whether or not parking should be aloud at the beach. A motion was made by Cindy Sanchez to continue the rules of parking at the beach. Parking will be allowed 30 minutes prior to sunrise and 30 minutes after sunset. This motion was seconded by Frank Wolak and approved by all voting members.
Hannah Malcolm stated that she will send a certified letter to Glenn Jacques informing him of the decision.
The board members talked briefly about the algae at the lake. Hannah plans to keep the ropes out until October and the fence up all year to deter the geese from the beach area.
c) Peckham Park
Hannah Malcolm explained that the bids on the roof at the pavilion will begin in the fall. Hannah hopes for it to be completed by the Halloween event. Hannah explained that remote cameras are being reinstalled at the pavilion. Members talked about installing wifi at the park.
d) Mini Parks
Members briefly discussed the possibility of holding a dog training event at the dog park.
Members talked about installing the posts for the no smoking signs.
8. Wish List
Hannah Malcolm stated that many items on the wish list are being checked off. Ed Bailey suggested replacing the benches by the beach.
Hannah started making a list of all the events so they can map out the upcoming year. Hannah suggested October 28th for the Spookfest with a rain date on October 29th. The tree lighting will take place on December 3rd and a gingerbread house making on the Monday night prior to the tree lighting. The houses will be judged at the tree lighting. The Winterfest will be held on February 10th and a movie will be on February 9th. Members discussed movie dates for the Spring and Fall. The concert series will be everyThursday in August. Carrie Anderson stated that preparation and discussion of Old Homes Day needs to begin in October. Earth Day Clean Up will be on August 22nd. Members agreed to determine more event dates at another time. Members briefly discussed the Halloween event and agreed to go into detail at the next meeting.
9. Adjourn
A motion was made by Carrie Anderson to adjourn. This motion was second by Frank Wolak and approved by all voting members.