MID-STATE SPECIAL EDUCAITON

EXECUTIVE COMMITTEE MEETING

April 27, 2010

Chairperson, Mr. Mike Kelly called the meeting to order at 10:03 a.m. at the Mid-State Special Education Office in Morrisonville, Illinois.

MEMBERS PRESENT:

Mr. Wes Wells, Morrisonville; Dr. Gregg Fuerstenau, Taylorville; Ms. Lynda Irvin, Edinburg; Dr. David Lett, Pana; Mr. Scott Doerr, Nokomis; Mr. Jeff Strieker, Bond County; Mr. Doug Slover, Brownstown; Ms. Deb Philpot, St. Elmo; Mr. Rich Well, Vandalia; Ms. Barb Shute, Ramsey; Ms. Connie Woods, Panhandle; Mr. Mike Kelly, Carlinville; Mr. David Powell, Hillsboro, Mr. Chad Allison, Litchfield.

PRESENTATION OF PROXIES:

None.

MEMBERS ABSENT:

Mr. Bob Pritchett, South Fork; Mr. Mike Gauch, Mulberry Grove.

OTHERS PRESENT:

Ms. Alison Boutcher, Director; Ms. Brenda Patrick, Assistant Director; Ms. Angie Armour, Assistant Director; Ms. Joyce Carman, Assistant Director; and Mrs. Tammy Hadley, Secretary/Recorder. Visitor: Katie Glenn, School Social Worker for Christian Region.

CONSENT AGENDA:

Presented for review and approval:

·  Regular and Executive Session Minutes from March 23, 2010.

·  Recommendation for destruction of Executive Session audio recordings older than 24 months.

·  Payables lists:

1.  monthly bills list for April totaling $195,635.17

2.  list of ARRA IDEA district reimbursements totaling $181,155.44

·  Statement of Position – as of March 31, 2010, the fund balance for MSSE was $967,629.24.

·  Receipts vs. Expenditures – Ms. Boutcher presented the March receipts vs. expenditures as well as the projections for April.

Motion to approve all items on the consent agenda: Mr. Slover; second, Ms. Philpot. Roll call yielded 13 yeas, 0 nays. Motion carried.

DIRECTOR’S REPORT:

Professional Growth Plan, Katie Glenn – Katie Glenn, School Social Worker for Christian Region spoke about the lunch group she is working with at Taylorville High School as part of her Professional Growth Plan. She discussed the positive impact it is making on the students and some of the additions and changes she plans to make for next school year.

UNFINISHED BUSINESS:

None.

NEW BUSINESS:

Renewal of CTI Contract – Ms. Boutcher presented the proposal from Computer Techniques, Inc. to renew their technology consultant services for FY11. She explained that the scope of the services remain the same. The proposed fee of $3,700 per month reflects a .98% increase over the FY10 and is the first increase in three years.

Motion to approve the CTI contract as recommended: Dr. Fuerstenau; second, Mr. Slover. Roll call yielded 14 yeas, 0 nays. Motion carried.

Clerical Job Description – Ms. Boutcher presented the job description for clerical staff.

Motion to approve the clerical job descriptions recommended: Ms. Woods; second, Mr. Powell. Voice vote was unanimous. Motion carried.

Maternity Leave – Ms. Boutcher presented a letter requesting maternity leave from Tricia Kelley, School Psychologist in Montgomery County/Carlinville Region. Ms. Kelley’s leave will begin on or around May 24, 2010, and she will use sick leave days to cover the maternity leave.

Motion to approve maternity leave request as recommended: Dr. Fuerstenau; second, Mr. Powell. Voice vote was unanimous. Motion carried.

FMLA – Ms. Boutcher reported that Jeanne Vancil will be out on FMLA from April 23, 2010 to May 29, 2010.

Resolution to Borrow Funds – Ms. Boutcher presented a copy of the Resolution to Borrow along with several promissory notes, noting that she would only issue them with the bank if state personnel payments are not received.

·  For Christian Region:

o  Promissory #1: $50,000 on May 14th for May 15th payroll

o  Promissory #2: $155,000 on June 1st for June 1st payroll

o  Promissory #3: $40,000 on June 8th for bills

o  Promissory #4: $192,500 on June 15th for June 15th payroll and bills

·  For Montgomery County/Carlinville Region:

o  Promissory #5: $230,000 on July 1st for July 1st payroll

o  Promissory #6: $30,000 on July 21st for bills

Motion to accept proposed resolution and promissory notes with allowance to reduce amounts if personnel payments are received: Ms. Irvin; second, Mr. Allison. Roll call yielded 14 yeas, 0 nays. Motion carried.

DISCUSSION:

Ms. Boutcher provided superintendents with flyers for the August 4th Mid-State Special Education Annual Summer Workshop and the August 5th Infinitec Inservice. Both trainings are available at no cost to staff of member districts and lunch will be provided. At the request of the Christian Region board members, Ms. Boutcher spoke with Travis Bushue of Bushue Human Resources, Inc. about providing training on Fair Labor Standards Act. Ms. Boutcher asked for a show of hands to determine the number of districts interested and will email those superintendents with a number of possible training dates. Districts interested include Edinburg, Taylorville, Panhandle, Carlinville, Hillsboro, Pana, and St. Elmo.

Ms. Boutcher reminded superintendents to encourage staff to complete the Service Satisfaction Surveys.

The next monthly meeting is scheduled for Tuesday, May 25, 2010, at 10:00 a.m. at the Mid-State Central Office in Morrisonville.

ADJOURNMENT:

Motion to adjourn at 10:38 a.m.: Mr. Slover; second by Mr. Strieker. Voice vote was unanimous. Motion carried.

Respectfully submitted,

Mrs. Tammy Hadley, Recorder

Mr. Mike Kelly, Chairman Date

Mrs. Tammy Hadley, Secretary Date

MSSE Minutes 2010.4.27