MGCC Racing Register Minutes of Committee Meeting

Meeting Date:Tuesday 13thDecember2016

Venue:MG Car Club Rooms, Nunawading

Meeting Commenced:6.05pm

Attendees: -P Vernall, P Chester, K Ondarchie, J Holmes, C Gidney, J Dodd

Apologies: -S Herlihy

Issue / Matter / Task / Responsible / Due By
Invited British
At our AGM in November, Rodney Gibb requested on behalf of Ian Wilson, that Ian be allowed to enter and run in our series.
  • As IB liaison, Keith discussed the criteria for IB Sports Cars and it was unanimously agreed that Keith will write to Ian and another with a similar recent request, inviting them to make application to the committee.
  • The applications will immediately be circulated to committee members for consideration and responses provided.
  • A draft of criteria for Invited British Sports Cars, prepared earlier in the year by Keith, is to be published on the website and form the basis for acceptance into the category.
/ KO / 31.12.16
Rodney Gibb – Request to reclassify racecar
At the AGM, Rodney Gibb made a request to consider reclassifying his MGTF Race Car from Open 1 to Open 3. After much discussion and reference to the Class Rules, it was unanimously agreed that with a sequential gearbox and further modifications, including under tray and others, the car is simply too far developed to be categorized in any class other than Open 1.
Sponsors and Supporters
The committee very much thank and appreciate the ongoing support of our series sponsors. We thank Hobsons Stores, Splatt Engineering and also Wolfchester for committing to continue with us in 2017. There are two further sponsors with whom discussions continue.
  • Phil to speak with Andrew about holding Christmas in July function at Hobsons Stores.
  • Phil to arrange feather banners with sponsors logos and MG Racing logo
/ PC
PC / 15.12.2016
31.01.2017
Calendar 2017
It is noted that the ASSA round at Sandown in July is scheduled only two weeks before Winton Festival of Speed. The prospect of dropping this round (leaving two rounds at each of the Victorian circuits) and adding an interstate round at Wakefield Park, most likely beginning of April was discussed.
  • Paul to investigate available dates for Wakefield and report back to the committee.
  • 2017 Calendar to be published before end of the year.
/ PV
PV, CG / 15.12.2016
23.12.2016
End of Year Function
We received some very positive feedback about the end of year function and were extremely pleased to have 94 people come along and enjoy the night. It was agreed that it was a success and can form the foundation for something bigger next year.
  • We need to locate a venue and set a date that does not clash with any club, major or popular events.
  • Arrangements will be made early with tickets available for purchase and details published.
/ JH
TBA / 31.12.2016
28.02.2016
Regalia
Chris to investigate options for embroidery via online indent ordering and report back to the committee with pricing for caps, jackets, t-shirts and hoodies / jumpers. / CG / 31.12.2016
Garages
It is known that over the years the racing register has lost money as a result of not being able to return surplus garages / not receiving payment through entry cancelation. For 2017, round 1 (MG Car Club round at Sandown), Winton Festival of Speed and Sandown Historic, garages will continue to be booked centrally via the committee member organizing the event. For every other round, we ask competitors to book and pay for a garage via the Meecams entry or paper entry, whichever is used. This will require entries to be completed earlier than has sometimes been the case previously. We also note the event organizers will as a matter of course, place our category together.
Roles 2017
  • Social Media
  • Wheel Spin
  • VSCRC delegate
  • Registrations
  • Regalia
  • Points Score
  • Christmas in July
/ CG
JD
JD
JH
CG
SH
JH, JD
Rounds and Responsible People
Whilst the calendar for 2017 will be finalized in the coming weeks, the following provides some interim information:
  • 3rdto 5th March - Sandown MG Car Club
  • 5th to 7th May - Phillip Island PIARC
  • 16th to 18th June - Winton Raceway VSCRC
  • 4th to 6th August - Winton FOS VHRR
  • 29th Sept to 1st Oct - Phillip Island Mini Car Club
  • 3rd to 5th November – Sandown Historic VHRR
As mentioned above, a likely round at Wakefield can be included on the first weekend of April. This will be finalized in the coming days.
The people who are mentioned as responsible for each round will be your contact points for these round and can assist with entries and any other questions that you may have. / JD, SH, PV
JH, CG
KO, SH
PC, PV
JH, CG
PC, PV
Red Mist BBQ
Our aim is to modify and upgrade the BBA trailer prior to the commencement of our 2017 season.
  • Gas Bottles to be mounted on the front
  • Slides for BBQs to be sourced
  • Working Bee in January to complete the upgrades
/ JD
JD
All / 15.01.2016
15.01.2016
31.01.2016
There being no further business the meeting was closed at 9.00pm
The next committee meeting is scheduled for 24th January 2017 at Hobsons Stores