Memorandum of Understanding
Between
Professional Service Provider
and
Campus, Charter, District
relating to the execution of specified duties and payment for execution of specified duties under the TEC and TAC for Improvement Required Campus(es)
Budget Year: September 1, 2016 to August 31, 2017
Program Assistance: District is responsible for ensuring that funds are used in accordance with the program provisions, assurances, requirements and the Financial Accountability System Resource Guide
Section 1: Administrative Guidelines of Campus Intervention Team (CIT)
1.1. Organization
The authorities to enact the program requirements and budget planning of the CIT duty are: the Campus Intervention Team Member and the Superintendent or his/her Designee.
1.2. Campus Intervention Team (CIT)
a. Texas Education Agency (TEA) issued the following proposals for 2016-2017 CITs:
- Each IR campus is required to have its own Professional Service Provider (PSP).
- Teams must include at least two people; membership must be at least 50% external, and all members must have a proven history of effecting school improvement.
- The PSP must use TEA tools.
- The District must send “submissions” to TEA.
b. The CIT is responsible for the following activities:
- Conducting a comprehensive on-site evaluation of the campus to determine the cause for the low performance and lack of progress. The team shall use the following guidelines and procedures in conducting the comprehensive needs assessment of the campus:
§ an assessment of the staff to determine the percentage of certified teachers who are teaching in their field, the number of teachers with less than three years of experience, and teacher turnover rates;
§ compliance with the appropriate class-size rules and number of class-size waivers received;
§ an assessment of the quality, quantity, and appropriateness of instructional materials, including the availability of technology-based instructional materials;
§ a report on the parental involvement strategies and the effectiveness of the strategies;
§ an assessment of the extent and quality of the mentoring program provided for new teachers on the campus;
§ an assessment of the type and quality of the professional development provided to the staff;
§ a demographic analysis of the student population, including student demographics, at-risk populations, and special education percentages;
§ a report of disciplinary incidents and school safety information;
§ financial and accounting practices;
§ an assessment of the appropriateness of the curriculum and teaching strategies; and
§ any other research-based data or information obtained from a data collection process that would assist the campus intervention team to recommend action(s) and execute the campus’ targeted improvement plan
- Recommending actions including:
§ reallocation of resources;
§ technical assistance;
§ changes in school procedures or operations;
§ staff development for instructional and administrative staff;
§ intervention for individual administrators or teachers;
§ waivers from state statutes or rules; or
§ other actions the campus intervention team considers appropriate.
- Assisting in the development and execution of data analysis for the campus, conduct a needs assessment, develop the targeted improvement plan (TIP), implement the plan and monitor progress. In executing a targeted improvement plan developed under the Texas Accountability and Intervention System, the campus intervention team shall:
§ assist the campus in implementing research-based practices for curriculum development and classroom instruction, including bilingual education and special education programs, if appropriate, and financial management;
§ provide research-based technical assistance, including data analysis, academic deficiency identification, intervention implementation, and budget analysis, to strengthen and improve the instructional programs at the campus;
§ submit the targeted improvement plan to the Board and to TEA for approval, if required by TEA.
- Assisting the Commissioner to monitor progress in implementing the TIP. The TIP should be updated, as needed, using the continuous improvement process.
The PSP continues through a newly executed Memorandum of Understanding for subsequent year(s) until (unless determined otherwise by Texas Education Agency, District, and/or PSP):
- The campus meets standards for two years; or
- The campus meets standards for one year and Commissioner determines that the campus is operating and will continue to operate in a manner that improves student achievement; or
- The campus is in Improvement Required (IR) for multiple years (3-4 years) that the Commissioner pursues alternative management or closes the campus
c. The District is responsible for:
· Preparing data, information, as agreed to by the CIT
· Providing technical assistance to ensure academic success for all students
· Maintaining financial accounting records for the payment of the Professional Service Provider (PSP) assigned to the campus
· Providing documents and other required materials
· Offering staff development as recommended by the CIT with Superintendent input
· Providing information and facilitate access to the services and resources
· Providing updates and information on relevant topics and state initiatives
· Assisting with the completion of the required TEA documents for submission
· Maintaining records as required by state and federal guidelines
Section 2: Basis for Allocation of Costs of the PSP paid by the District
· District agrees to pay Contractee (PSP) $______/hour for a total of ______hours during the program budget period
· Expenditures must occur after the beginning date and prior to the ending date of the budget year for this Memorandum of Understanding. Expenditure against approved budget line items must adhere to the Financial Accountability System Resource Guide definition for each budget line item
· The District agrees to pay the Contractee (PSP) for approved activities as per the agreement and requirements. Payments shall be made to the Contractee upon receipt by the District of a statement certifying that PSP under this agreement has performed required responsibilities as detailed in the Memorandum of Understanding. The payment request process and documentation will be according to District policy and procedures. The request for final payment shall arrive at District on or before August 31, 2017.
· Financial records are to be maintained for the number of years required from the end of the project and are subject to audit by the Contractor (District) and by the Texas Education Agency.
Memorandum of Understanding Representatives
Local Education Agency (Contractor)
(Signature)
Executed and approved this day of , 2016
(Superintendent or His/Her Designee Name)
(District)
(Address)
(City, State, Zip)
(Title)
Professional Service Provider (Contractee)
(Signature)
Executed and approved this day of , 2016
(Name)
(Person, Organizer)
(Address)
(City, State, Zip)
District Representative Professional Service Provider
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