BOARD MEETING MINUTES
FROM SEPTEMBER 10, 2017
BROADWAY PIZZA
ELK RIVER, MN
MEMBERS PRESENT: STEVE WEBER (PRESIDENT), MELISSA WEBER (FUNDRAISING), JESS QUAID (VICE PRESIDENT), BECKY WOZNEY (GIRLS DIRECTOR), TIM SIMON (BOYS DIRECTOR), MATT ST. CLAIR (COACHING DIRECTOR, STEPHANIE ASBECK (SECRETARY) BRIAN LAMBERTZ (REGISTRATION & SCHEDULING COORDINATOR
MEMBERS NOT PRESENT: STEVE & PAM LASSEK (EQUIPMENT), ALANA QUAID (FUNDRAISING)
GUESTS PRESENT: TRICIA JENNI, RYAN OLIVEIRA, MARK HUSELID, WENDY PETERSON, KYLE TORFIN
MEETING WAS CALLED TO ORDER BY PRESIDENT STEVE WEBER AT APPROXIMATELY 6:10PM.
MOTIONED TO APPROVE THE MEETING MINUTES FROM MAY 7, 2017 MEETING BY MELISSA, BRIAN SECONDEDCARRIED BY ALL BOARD MEMBERS PRESENT
OPEN FORUM
FUTURE/VISION OF ERYLAX
DISCUSSION OF CURRENT BORAD MEMBER ROLES/RESPONSIBILITIES AND BYLAWS. PER THE BYLAWS A BOARD MEMBER MUST HAVE A REGISTERED CHILD IN THE PROGRAM. AS OF NEXT YEAR, WE WILL HAVE MEMBERS WHO WILL HAVE CHILDREN AGING OUT OF THE PROGRAM. THE 2018 FUTURE ROLES WAS DISCUSSED AS A GROUP AND WE FORSEE THAT THE ROLES WILL TRAIN AND TRANSITION OVER THE NEXT YEAR. AT THIS TIME, WE WELCOMED NEW BOARD MEMBERS WENDY PETERSON TO ASSIST WITH THE GIRLS DIRECTOR POSITION, TRICIA JENNI FOR SECTRETARY AND KYLE TORFIN FOR EQUIPMENT MANAGER. THESE ROLES WERE PUT INTO MOTION BY BRIAN LAMBERTZ AND STEPHANIE ASBECK SECONDED THE MOTION, APPROVED BY ALL BOARD MEMBERS PRESENT.
SPORTS COMPLEX DISCUSSION-GUESTS PRESENTING RYAN O. AND MARK H.
RYAN OLIVEIRA AND MARK HUSELID ASKED TO PRESENT THEIR SPORTS FACILITY CONCEPT TO THE ERYLAX BOARD THIS EVENING. THIS IS A 52K SQUARE FOOT FACILITY THAT WOULD OFFER OUR PLAYERS AN INDOOR SPACE FOR PRACTICE AND GAMES. THIS WOULD INCLUDE A TURF FIELD AND DRYLAND TRAINING TO OFFER OUR LACROSSE PLAYERS. CURRENTLY THE SPACE NEEDS RENOVATION AND STEVE WEBER HAS BROUGT UP THE CEILING HEIGHT. IF THE PILLARS NEED TO BE REMOVED TO OPEN THE SPACE UP, THE CEILING POTENTIALLY WOULD HAVE TO BE DROPPED TO 16FT, THIS WOULD IMPACT THE USE BY OUR PLAYERS AS WE NEED 20FT CLEARANCE. MARK OFFERED THAT THERE WOULD BE 2 SIDES TO PLAY AND POTENTIALLY COULD KEEP ONE SIDE AT 17FT HOWEVER POSTS WOULD REMAIN AS IS. THIS VENTURE WOULD OFFER PRACTICE SPACE TO OUR PLAYERS SOONER FOR BOX AND FIELD AS THE SCHOOL DISTRICT DETERMINES WHEN WE HAVE ACCESS TO BEGIN PRACTICES.
TREASURER’S/FINANCIALS REPORT -STEVE WEBER/TIM SIMON
FALL BALL REGISTRATION COMPLETE. THE 10/12 BOYS FALL BALL LEAGUE NEEDED TO COMBINE WITH ST. PAUL, THESE PLAYERS WILL BE ISSUED A REFUND TO MATCH WHAT ST. PAUL PLAYERS PLAYED.
FUNDRAISING TO SEE A 10% INCREASE NEXT SEASON. WE WOULD LIKE TO LIGHT OAK KNOLL EAST TO HAVE LONGER USE OF THE FIELD. BOARD MEMBERS HAVE ATTEMPTED TO ATTEND PARKS AND RECREATION BOARD MEETINGS TO ASK THE CITY TO FINANCE THE LIGHTING PROJECT (EST. COST OF 110K) WITH ERYLAX CONTRIBUTING 1/3 OF THE COST. ASKING THE CITY TO PROVIDE 1/3 AND FOOTBALL ASSOCIATION 1/3 OF THE COST AS WELL. FOOTBALL WOULD ALSO LIKE TO SEE ANOTHER SCOREBOARD AT THIS LOCATION, ERYLAX DOES NOT SEE THIS AS A NEED AS WE SPLIT THE FIELD. JESS WOULD LIKE TO SEE A LARGE BACK NET ON THE EAST LOCATION TO PREVENT THE LOSS OF LAX BALLS INTO THE BRUSH BY IVAN SAND SCHOOL. IT WOULD ALSO BE A NICE OPTION TO HAVE A WALL BALL AT OAK KNOLL.
REGISTRATION PROPOSAL FEES DISCUSSED FOR THE NEXT FIELD SEASON. THERE WAS A DISCUSSION THAT THE BOARD WOULD LIKE TO SEE THE ENTRY LEVEL (YOUNGEST TEAMS) TO REMAIN LOW, OR THE SAME AS LAST SEASON. TIM AND STEVE WOULD TRY TO LOOK AT THE NUMBERS TO SEE IF THIS IS FEASIBLE. THIS MAY AFFECT THE COACHING HONORARIUMS HOWEVER. CURRENTLY THE NON-PARENT COACHES ARE COMPENSATED THE THRE RATE WITHOUT GETTING TAXED. ALSO DISCUSSED THAT WE WOULD KEEP STUDENT COACHES TO ONE PER TEAM NEXT SEASON. MORE TO COME AT NEXT MEETING.
BOYS UPDATE
DISCUSSION OF FUTURE TOURAMENTS NEXT MAY 2018: SIPPICUP FOR 8/10 BOYS, AND LAX AFTER DARK FOR 12/14 BOYS TO BE LOCATED AT OAK KNOLL. DISCUSSION OF A POTENTIAL GIRLS OPTION?
FALL BALL IS CURRENTLY UNDERWAY.
GIRLS UPDATE
WENDY PETERSON TO ASSIST BECKY WITH GIRLS PROGRAM. STEVE WEBER BROUGHT UP THE OPPORTUNITY TO SEE IF WE WOULD WANT TO CONSIDER HAVE A GIRLS 19U TEAM.
REGISTRATION UPDATE
SEE FINANCIAL UPDATE-DISCUSSION OF NEXT YEAR FIELD FEES
FALL BALL HAS 28 REGISTERED PLAYERS. THE 10/12U TEAM COMBINED WITH ST. PAUL. AND WE HAVE ONE 14U TEAM. TIM AND BRIAN TO FOLLOW UP WITH WHAT ST. PAUL PAID AND WILL REIMBURSE THE ~13 PLAYERS WE HAVE REGISTERED AT THE 10/12U LEVEL TO MATCH ST. PAUL.
BOX REGISTRATION TO OPEN SOMETIME BETWEEN OCT 15- NOV 1. AT THIS TIME, WE SHOULD HAVE THREAD HEAD ONLINE ORDERING SET UP FOR PLAYERS TO ORDER THEIR UNIFORMS AND PICK THEIR NUMBERS. THESE WOULD BE DELIVERED TO THEIR PREFERRED ADDRESS.
APPAREL UPDATE:
ONLINE ORDERING FOR UNIFORMS FROM THREAD HEAD IS PLAN FOR NEXT SEASON.
FUNDRAISING REPORT
NO UPDATES
EQUIPMENT
NO UPDATES
OTHER BUSINESS
OPPORTUNITY TO HAVE BOOTH AT SPOOKTACULAR OCTOBER 7, 2017.
MEETING WAS ADJOURNED BY PRESIDENT STEVE WEBER AT APPROXIMATELY 8:19/SECONDED BY ALL.
Respectfully Submitted STEPHANIE ASBECK OCTOBER 7, 2017
ELK RIVER YOUTH LACROSSE
SEPTMEBER 2017 BOARD MEETING MINUTES