MEGT Position Description OFFICE of the CEO/Marketing - Marketing Coordinator

MEGT Position Description OFFICE of the CEO/Marketing - Marketing Coordinator

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Objectives of the division:

The objective of the Office of CEO is to provide high level, effective and efficient support to the functions of the CEO office.

The MEGT Marketing Department is an inhouse service to the organisation. Its objectives are to assist MEGT to grow as an organisation and to provide MEGT’s respective Divisions with strategic marketing advice and the tools to grow their Division.

Objectives of the position:

This is a key role within MEGT (Australia) Ltd.The primary focus of this role will be to

• coordinate all Marketing brand and campaign activity so they are delivered on time, within budget and to a high quality
• provide the marketing department with the support needed in order to generate business
• provide MEGT as a whole organisation with marketing support that will build the whole organisation.

Key to this function is ensuring that all marketing activity is completed at the right time, within budget, at a high standard and within contractual and brand guidelines.

Relationships:

This role reports to the Brand & Campaign Manager and liaises closely with the rest of the Marketing team.

Dimension:

Division: Office of the CEO/Marketing

Employees directly supervised: Nil

Agreed outcomes: as per Key Performance Indicators
Selection criteria:

• skilled with project management processes
• attention to detail
• willingness to embrace challenges
• ability to work well in a small team
• positive customer service attitude
• ability to prioritise
• compliance with organisational policies and Australian legislation
• A marketing or advertising qualification is desirable but not essential
• entry level graphic design skills and experience with Adobe Creative Cloud is desirable but not essential.

Qualifications, skills and attributes:

Qualifications

A marketing qualification is desirable but not essential.

Skills and Attributes

• previous experience working in a marketing department coordinating brand and campaign activities
• excellent inter-personal skills and a collaborative approach to business relationships
• excellent communication skills, both written & verbal
• strong attention to detail
• effective time management skills and the ability to multi-task
• ability to work effectively both in a team environment and on your own
• intermediate-advanced knowledge of Microsoft Office programs
• passion & commitment to consistently deliver a high quality of service
• a positive "can do" attitude where no job is too hard
• entry level graphic design skills (i.e. typesetting, basic editing).

Duties and responsibilities:

The Marketing Coordinator captures the full details of campaign activities from the internal customer/s in a brief, briefs each element into each resource appropriate for the particular element, ensures deadlines by each resource are on track and are met, ensures each element is contractually compliant, meets brand requirements, is proofread, is produced appropriately and on time by all suppliers for output, ensures correct quantities are despatched and received. Each stage of this process is tracked within the job bag system.

• using MEGT Marketing quality assurance protocols and tracking processes, facilitate the creation and delivery of projects
• liaise with MEGT staff in order to provide quality customer service

• facilitate MEGT’s promotional requirements efficiently and at a high level of attention to detail by liaising with the corporate Marketing team and internal customers
• facilitate a wide variety of BTL and ATL campaigns
• build strong and successful working relationships with internal clients
• facilitate projects with the assistance of inhouse studio personnel and external suppliers so they are delivered on time, within budget, at a high quality and fully compliant
• track projects through the Job Bag system and the WIP
• work cooperatively with the Marketing team and assist with other marketing activities as required.

(Note: The incumbent can expect to be allocated duties not specifically mentioned in this document, but within the capacity, qualifications and experience normally expected from persons occupying positions at this level.)

Key performance indicators:

• Brand consistency and compliance with brand guidelines across all marketing material.
• High quality marketing collateral production that meets all branding standards within the scheduled timeframes.
• Actively foster strong positive relationships between internal and external stakeholders and the MEGT brand.
• Ensure compliance and policy procedures are maintained.
• Work efficiently and effectively with all external and internal stakeholders, and within MEGT Education internal systems and processes.
• Ensure allotted tasks are performed accurately and in appropriate time frames and at allocated budget.

Measurement of these KPIs are:

• Number of missed deadlines – see WIP list - target zero
• Number of errors – see error log – target zero
• Quality – see error log – target zero
• Brand guidelines – see error log – target zero.

Health, safety and environment (HSE) responsibilities:

All staff are required to take reasonable care for their own health and safety and that of other personnel who may be affected by their conduct.

Diversity:

MEGT is committed to welcoming and maintaining a diverse workforce, which will help us attract and retain a team of talented people to better serve our clients and improve business results.

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