SCHEDULED COUNCIL MEETING MINUTES OFNOVEMBER 20, 2017
MEETING WAS CALLED TO ORDER BY MAYOR PATRICK M. CADLE AT 7:00PM
COUNCIL
ATTENDANCE:KRISTIE WILKIN: PRESENTJIM CARR: PRESENT
DAVID SHEPHERD:PRESENTJIM REED: PRESENT TRAVIS POLLOCK: PRESENT HEATHER STEIN-WELLS:PRESENT
DEPARTMENT
ATTENDANCE.CEMETERY/STREET:TRAVIS GOODWILL-ABSENT WATER: TOM SAUERBREY: ABSENT
SOLICITOR: ROBERT R. STEPHENSON II:PRESENT
FISCAL OFFICER: LISA STITELER: PRESENT
POLICE: CHIEF HOLLAND: ABSENT
COUNCIL
MINUTES
NOVEMBER 06,2017.
JIM CARRMADE A MOTION TO APPROVE THE MINUTES FROM THE NOVEMBER 06, 2017MEETING. MOTION SECONDED BY JIM REED.
ROLL CALL:KRISTIE WILKIN: YJIM CARR: Y DAVID SHEPHERD: Y HEATHER STEIN-WELLS: Y
TRAVIS POLLOCK:ABSTAINJIM REED: Y
MOTION PASSED
THE VILLAGE’S FINANCIAL REPORT PY21.
GENERAL FUND $9,677.04
CEMETERY FUND$3,280.47
PARK FUND$176.12
STREET FUND$7,042.39
STREET LEVY$ 1,209.70
POLICE FUND$24,641.10
MVL$1,941.89
WATER FUND$19,301.91
SEWER FUND$16,355.71
TOTAL ALL FUNDS$83,626.33
PAY ORDINANCE
#21:MOTION BY JIM CARRAND SECONDED BY HEATHER STEIN-WELLS TO APPROVE PAY ORDINANCE #21IN THE AMOUNT OF $86,626.33
ROLL CALL:KRISTIE WILKIN: YJIM CARR: Y
DAVID SHEPHERD:YHEATHER STEIN-WELLS: Y
TRAVIS POLLOCK: YJIM REED: Y
MOTION PASSED
COMMITTEE REPORTS
BUILDINGS & GROUNDS-CHAIRPERSON DAVID SHEPHERD:WILL SCHEDULE A COMMITTEE MEETING TO DISCUSS THE HOUSE ON CHESTNUT. DISCUSS CREATING A LANDBANK OR SOMETHING LIKE THAT.
SEWER & PUBLIC WORKS & COMMUNITY EVENTS – CHAIRPERSON JIM REED:ATTENDED THE BPA MEETING LAST WEEK. THE WATER DEPARTMENT HAVE REPLACED TWO FIRE HYDRANTS. THERE WERE TWO WATER BREAKS IN TOWN SINCE LAST MONTH. TRI-COUNTY ALSO HAD A MEETING. NOT VERY PRODUCTIVE. ONE MEMBER WAS LATE AND ONE LEFT EARLY. NOT MUCH WAS ACCCOMPLISHED.
FINANCE & LONG TERM PLANNING-CHAIRPERSON HEATHER STEIN-WELLS:REPORTED THAT ALL THEY ARE READY FOR THE WINTER. BUILDING AND EQUIPMENT BEEN INSPECTED AND READY FOR THE COLD.
STREETS, SIDEWALKS & RECREATION-CHAIRMAN TRAVIS POLLOCK: NOTHING.
PUBLIC SAFETY & PUBLIC RELATIONS CHAIRPERSONJIM CARR:NOTHING.
LEGISLATION & PERSONNEL- CHAIRPERSONKRISTIE WILKIN:THE NEWSLETTER WENT OUT LAST WEEK. KRISTIE ALSO WANTED TO ADDRESS THE COMMENT ON FACEBOOK ABOUT BILL MILES ON OHIO DRIVE. MAYOR SAID HE STOPPED IN THE OFFICE AND THEY HAVE A PLAN AND THE ISSUE HAS BEEN ADDRESSED. KRISTIE ALSO REPORTED THAT SHE WAS ASKED TO START UP THE SUICIDE COALITION FOR TUSCARAWAS COUNTY.
DEPARTMENT REPORTS
STREET/CEMETERY-TRAVIS: NOTHING/ABSENT
POLICE DEPARTMENT-CHIEF HOLLAND: NOTHING/ABSENT.
FISCAL OFFICER-LISA STITELER: NOTHING
WATER/WASTE WATER- TOM SAUERBREY:ABSENT/NOTHING.
LEGAL COUNSEL- BOB STEPHENSON: BEEN WORKING ON GATHERING INFORMATION ON THE REQUEST TO VACATE AN ALLEY. BOB SUGGEST THAT THE TWO COME UP WITH A GENTLEMANS AGREEMENT TO SHARE THE DRIVE AND PUT IT IN A LEGAL DOCUMENT. MAYOR WILL TALK MORE TO THE REQUESTOR AND REPORT MORE LATER.
MAYOR:
OLD BUSINESS:
CEMETERY HOUSE: MAYOR ASKED FOR EVERYONES THOUGHTS REGARDING WHAT NEEDS TO BE DONE WITH THE HOUSE. DAVID FEELS THE BEST THING FOR THE VILLAGE IS JUST TO TEAR IT DOWN. USE THE MONEY FOR ADDITIONAL LIGHTS AND SECURITY. JIM CARR AGREES WITH DAVID. IT’S NOTHING BUT A HEADACHE FOR THE VILLAGE. JIM REED WOULD LIKE TO JUST SELL IT. MAYOR AND DAVID MENTIONED A FEW PROBLEMS WITH THAT THOUGH. CONTROLLING PARTIES OR OTHER ACTIVITIES DURING SERVICES AND THE ISSUE WITH THE WELL AT THE GARAGE. HEATHER JUST WANTS MORE SECURITY AT THE CEMETERY. SHE FEELS IF THERE IS SOMEONE LIVING THERE IT WILL HELP. COUNCIL WOULD LIKE FOR THE MAYOR TO SEEK BIDS AND SEE HOW MUCH IT WILL COST TO TEAR IT DOWN. JIM REED MADE A MOTION TO SEEK BIDS TO TEAR THE HOUSE DOWN. MOTION SECONDED BY JIM CARR.
ROLL CALL:KRISTIE WILKIN: YJIM CARR: Y
DAVID SHEPHERD: YHEATHER STEIN-WELLS: Y
TRAVIS POLLOCK:YJIM REED:Y
MOTION PASSED
HEATHER WANTS TO LOOK INTO MORE SECURITY REGARDLESS WHAT WE DO WITH THE HOUSE.
16-20172018 PERMANENT ANNUAL APPROPRIATIONS ORDINANCE AN ORDINANCE TO MAKE PERMANENT APPROPRIATIONS FOR CURRENT EXPENSES AND EXPENDITURES OF THE VILLAGE OF NEWCOMERSTOWN, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2018 – 2ND READING.
17-2017AN ORDINANCE AUTHORIZING THE FISCAL OFFICER TO TRANSFER $45,000.00 FROM THE GENERAL FUND TO THE CEMETERY FUND ANNUALLY AND DECLARING AN EMERGENCY – 2ND READING.
18-2017AN ORDINANCE AUTHORIZING THE FISCAL OFFICER TO TRANSFER $610,000.00 FROM THE 2018 PERMANENT ANNUAL BUDGET GENERAL FUND (101) TO THE POLICE FUND (220) AND DECLARING AN EMERGENCY- 2ND READING.
NEW BUSINESS:
19-2017AN ORDINANCE SETTING RATE OF PAY FOR 2018; AMENDING DEFINITIONS; AND DECLARING AN EMERGENCY. JIM CARR MADE A MOTION TO SUSPEND THE RULES. MOTION SECONDED BY TRAVIS POLLOCK.
ROLL CALL:KRISTIE WILKIN: YJIM CARR: Y
DAVID SHEPHERD: YHEATHER STEIN-WELLS: Y
TRAVIS POLLOCK:YJIM REED:Y
MOTION PASSED
JIM CARR MADE A MOTION TO ADOPT ORDINANCE 19-2017. MOTION
SECONDED BY JIM REED.
ROLL CALL:KRISTIE WILKIN: YJIM CARR: Y
DAVID SHEPHERD: YHEATHER STEIN-WELLS: Y
TRAVIS POLLOCK:YJIM REED:Y
MOTION PASSED
RESIGNATION:
MAYOR RECEIVED RESIGNATION FROM STREET LABORER, DWAINE STOCKER EFFECTIVE NOVEMBER 28TH. HEATHER MADE A MOTION TO ACCEPT STOCKER’S RESIGNATION. MOTION SECONDED BY DAVID SHEPHERD.
ROLL CALL:KRISTIE WILKIN: YJIM CARR: Y
DAVID SHEPHERD: YHEATHER STEIN-WELLS: Y
TRAVIS POLLOCK:YJIM REED:Y
MOTION PASSED
AFTER ACCEPTING RESIGNATION, COUNCIL DISCUSSED ALLOWING ADDITIONAL HOURS FOR PART TIME LABORER ON STREET DEPARTMENT UNTIL FULL TIME POSITION IS AVAILABLE. KRISTIE MADE A MOTION TO AUTHORIZE ADDITIONAL FROM PART TIME ONLY WHEN NEEDED. MOTION SECONDED BY JIM CARR.
ROLL CALL:KRISTIE WILKIN: YJIM CARR: Y
DAVID SHEPHERD: YHEATHER STEIN-WELLS: Y
TRAVIS POLLOCK:YJIM REED:Y
MOTION PASSED
OTHER BUSINESS: MAYOR CADEL WELCOMED VISITORS AND NEWLY ELECTED COUNCIL MEMBERS, JAMES FRIEL AND RANDY LITTLE. COUNCIL WELCOMED AND CONGRATULATED THEM BOTH.
SCHEDULE COMMITTEE MEETINGS:
BUILDINGS & GROUNDSDECEMBER 04, 20176:30 PM
AUDIENCE:
PRESS:NOTHING.
ADJOURN
AT 7:50 PM, JIM CARR MADE AMOTION AND HEATHER STEIN-WELLSSECONDED TO ADJOURN UNTIL THE NEXT REGULAR SCHEDULED MEETING ON DECEMBER 04, 2017.
ROLL CALL:KRISTIE WILKIN: YJIM CARR: Y
DAVID SHEPHERD: YHEATHER STEIN-WELLS: Y
TRAVIS POLLOCK:YJIM REED:Y
MOTION PASSED
LISA STITELER, FISCAL OFFICER MAYOR, PATRICK M. CADLE