Meeting of the Town Council

Meeting of the Town Council

LYDD TOWN COUNCIL

Guild Hall

13 High Street

Lydd

ROMNEY MARSH

Kent

TN29 9AF

MEETING OF THE TOWN COUNCIL

Monday 2nd September 2013 at 7pm in the Council Chamber at the Guild Hall

All Councillors are summoned to the above meeting.

AGENDA

PRAYERS - Revd. Lydia Terry will lead the Council in prayers.

  1. APOLOGIES FOR ABSENCE
  1. PRESENTATION FROM KATHRYN BELDON SHEPWAY DISTICT COUNCIL

The meeting will be adjourned to receive a presentation regarding the proceeds from the sale of land in Lydd. Following an opportunity for questions and answers the meeting will be reconvened.

  1. THE FUTURE OF CHILDREN’S CENTRES IN KENT (enclosure)

Jenny Whittle, Cabinet Member for Specialist Children’s Services (KCC) and the District Children’s Centre Manager for Shepway, Alan Collado, will attend the meeting in order to answer any questions that the Town Council would like addressed regarding the future of Children’s Centres in Kent. Following this, the meeting will be re-convened. Please note this item on the agenda to be taken on arrival by Jenny Whittle and Alan Collado as they are attending New Romney Town Council prior to Lydd Town Council.

  1. MINUTES (enclosure)

The minutes of the meeting held on 5th August 2013 to be approved and signed as a true record.

Only questions on the accuracy of the minutes are accepted. Councillors are requested to inform

the clerk in advance of minor queries.

  1. DECLARATIONS OF INTEREST – Members are invited to declare disclosable pecuniary interests and other interests in items on the agenda as required by the Council’s Code of Conduct and by the Localism Act 2011.
  1. CORRESPONDENCE (enclosure)

To note the list of correspondence received and any later items reported by the clerk.

  1. QUESTIONS FROM THE PUBLIC

At the Chairman’s discretion, 15 minutes duration in total and 3 minutes per speaker on items during which the meeting will be adjourned.

No question (on agenda items only) will be accepted without a notice in writing delivered to the clerk by no later than 5pm on the day of the meeting.

  1. COMMITTEES (enclosures)

To receive the agreed minutes of the following committee meetings:

(A)Planning & Environment on 15th July and 5th August 2013

  1. SMALL GRANTS COMMITTEE (enclosure)

To receive the draft minutes from the Small Grants Committee meeting and recommendations for Awards.

  1. REPORTS FROM COUNCILLORS

To receive brief reports from Councillors attending meetings of outside bodies

  1. TOWN CLERK’S REPORT (enclosure) To receive and consider the clerk’s progress report on current issues.
  1. FINANCIAL MATTERS
  1. To authorise the payment of accounts presented at the meeting
  2. To receive and note the bank reconciliation and note the Members Internal Audit
  3. To receive and note the budget monitor.
  1. BANK MANDATE

To approve the completion of the bank mandate for the Lloyds TSB current account to remove Mr C Albrow as a signatory and to appoint a further Councillor for the signing of cheques

  1. RENEWAL OF INSURANCE (enclosures)

To consider quotations from Aviva (via WPS brokers –the Town Council’s current insurers), AON and Zurich for the renewal of the Town Council’s insurance with effect from 1st October 2013.

  1. INSURANCE CLAIM FOR THE BANKS SHED (enclosure)

To receive the settlement offer from Aviva Insurers in respect of the repair of the Banks shed and to note the letter regarding repair and the quotation for renewal at the request of the Town Mayor and to consider and agree the way forward.

  1. BANKS SPORTS AND SOCIAL CLUB AUDITED ACCOUNTS

To note that Lydd Town Council are in receipt of the Banks Sports and Social Club audited accounts for the year ending 31st March 2013 which were ratified at their AGM on 11th August. Councillors wishing to view or receive a copy of the accounts kindly advise the Town Clerk.

  1. ROYAL BRITISH LEGION

To receive a report from the Deputy Town Clerk on recent correspondence with the Land Registry and any further information to date.

  1. ROSPA INSPECTION (enclosure)

To receive the Annual Play Area Safety Inspection report of the Rype Play area which was carried out by ROSPA ON 16TH July. Cllr R. Jones to report to Council on the repairs he has carried out.

  1. LYDD CEMETARY MILL ROAD(enclosure)

Deputy Town Clerk to report on correspondence with the Cemeteries Office of Shepway District Council concerning available space for future burials.

  1. BOUNDARY COMMISSION CONSULTATION (enclosure)

To note the correspondence from New Romney Town Council regarding their decision re the Coastal Community Group.

To receive a report from Cllr Hills further to the comments to be submitted to the LGBC by New Romney Town Council regarding a resolutionmade at their meeting held on 5th August 2013 to support the Coastal Community Group.

  1. KCC PARISH AND TOWN COUNCIL SEMINAR 22ND OCTOBER 2013

To nominate a representative to attend the seminar to be held at Kent Invicta Chamber of Commerce. There will be an opportunity to raise strategic issues. The seminar is FOC

  1. THE DYNAMIC COUNCILLOR (enclosure)

KALC training module session to be held at New Romney Town Council on 23rd September 2013 6.30 to 9.30 pm . Price for member councils is £60 + VAT per delegate.

  1. LYDD IN BLOOM

To request that Councillors who have not yet returned their Lydd in Bloom forms to bring those along to the meeting.

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  1. REQUEST FOR USE OF RYPE 19TH AUGUST 2014

To receive a request from Paul Croft, Community Warden and the Children’s Centre for use of the Rype on 19th August 2014 to host a community fun and safety day

  1. KENT COUNTY PLAYING FIELDS ASSOCIATION

To consider a request for payment of subscription for membership £20 per annum

  1. CIVIC ENGAGEMENTS

To note the civic engagements at which the Town Council has been represented.

  1. PRESS AND PUBLIC EXCLUDED

To consider resolving that, pursuant to the Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded for the remaining item of business on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business.

  1. HONARARY FREEMAN SCHEME (enclosure)

Further to the adoption of this Scheme at the meeting of the Council held on 5th August 2013, Cllr. Goddard to make a proposal to Council for their consideration on this matter.

Mrs A. Alexander

Town Clerk

28th August 2013

16th September 2013 Planning & Environment Committee

7th October 2013 Town Council and Planning & Environment Committee

S:\Agendas\2013\Council\130902 CA.docx

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