Meeting Minutes of the Colorado Early Colleges Board of Directors

Meeting Minutes of the Colorado Early Colleges Board of Directors

4405 North Chestnut Street, Suite E

Colorado Springs, CO 80907

Meeting Minutes of the Colorado Early Colleges Board of Directors

May 13, 2016 at 3:30pm

Colorado Springs, CO 80907

AGENDA

  1. Call to Order

In Attendance: Keith King, Jessie Mathis, Deborah Hendrix, Laura Calhoun, Terry McDonald, Linda Compton, Scott Anderson, Jennifer Daugherty, Sandi Brown (via online), John Etzell, Robin Zook, Kevin Moore, Michelle Sears-Ward, Katrina Rucker, Tom Clark, Art Cyphers

Excused: John Lovell, Chandi Springer

Guests: Hanna Taluy (CSEC Student), Summer Medrano (CSEC Student), Paul Overton (CCS)

  1. Approval of Agenda
  1. Correspondence/Board Comments

a. Email from parent

  1. Board Elections

Ed Jones resignation was not included, which will be done.

a. Board Members up for Election

  1. Deborah Hendrix

ii. John Lovell

b. Election will be held on June 10, 2016

c. Candidate notification was announced May 6, 2016

d. Candidate notification to Board by May 13, 2016

e. Candidate forum on May 21, 2016

f. Board reorganized on June 17, 2016

The election process was discussed and Deborah Hendrix and John Lovell submitted their names to run for the Governing Board for a three year term.

  1. Administration Report

a. Aurora application process

This application should be the template for future charters.

  1. Aurora Conditions

Consent agenda was a unanimous vote

By the agreed upon timelines CSI will:

 Include the conditions listed below into the charter contract between CSI and CEC.

By the agreed upon timelines and with the assistance of appropriate APS personnel, CEC will:

 Provide written agreement to comply with the APS OCR Agreement relating to servicing English Language Learners.

 Ensure that the “option to withdraw” language in the student discipline policy is updated to reflect that this option is not available to students who have committed an offense or series of offensives that could constitute grounds for expulsion under CRS 22-33-105 (5), CRS 22-33-106 (1)(b-d), (f), and subsection 1.5.

  • Share enrollment information until full build out:

a) Initial projections, by grade level in mid-November for the following year

b) Updated/actual enrollment data by grade, as of March 1 to include neighborhood schools from which new students are being pulled.

c) Quarterly enrollment data by grade and demographics (FRL, ELL, Ethnicity and Sped)

  • CEC will agree not to exceed the annual enrollment projections provided in the application

Year 1 / Year 2 / Y Year 3 / Year 4 / Year 5
OnOn-site Pupil Count / 250 / 400 / 500 / 550 / 600
MaMaximum Pupil Count / 325 / 425 / 525 / 700 / 900

ii. CSI conditions

Milestone #1: CECA will use the CSI Baseline Targets template to develop initial academic targets reflective of the target population that align with CSI and CDE standards in addition to the mission-specific measures specified in the replication application.

Milestone #2: CECA shall provide evidence of community and business leader support, an updated calendar of outreach meetings, and differentiated materials targeted towards recruitment of their subgroup market.

Milestone #3: CECA shall submit a balanced 5-year budget and a list of corresponding assumptions for the Aurora campus that aligns with the replication application and takes into account Aurora's specific student population needs in relation to other CEC campuses.

Milestone #4: CECA shall submit a timeline for the renovation of the facility by July 1, 2016.

Milestone #5: CECA shall submit letter of intent for 35% of the proposed enrollment by May 15, 2017 and 90% of the proposed enrollment by July 15, 2017. An estimated impact to the enrollment of CECDC will be included for any student who plan to transfer from CECDC to CECA.

Milestone #6: CECA shall submit a Certificate of Occupancy for the facility no later than July 15, 2017.

iii. Charter

  1. Graduation Ceremonies
  1. Fort Collins – Friday, May 20th 12:00pm

It has been changed to 3pm. Most board members will be in attendance.

ii. Parker – Friday, May 27th 10:00

iii. Colorado Springs, May 27th 2:00

  1. Survey results

Went over Final Survey Results Summary regarding all of the campuses.

  1. Budgets for 2016-2017

Scott Anderson presented to the Board financials and answered questions from board members.

  1. Board Resolutions

a. Recommend the following budget resolutions be approved.

  1. The Colorado Early Colleges Governing Board has reviewed the proposed budget for Colorado Springs Early Colleges the 2016-2017 school year of $4,765,215 Per Pupil Funding and a total budget of $7,487,066. The Governing Board therefore approves the budget of the above amounts for the 2016-2017 school year.

Motion to approve: Deborah Hendrix, Seconded Jessie Mathis. All in favor.

  1. The Colorado Colleges Governing Board has reviewed the proposed budget for Colorado Early Colleges Fort Collins for the 2016-2017 school year of $6,580,824 Per Pupil Funding and a total budget of $8,823,989. The Governing Board therefore approves the budget of the above amounts for the 2016-2017 school year.

Motion to approve: Terry McDonald, Seconded: Tom Clark. All in favor.

  1. The Colorado Early Colleges Governing Board has reviewed the proposed budget for Colorado Early Colleges Douglas County for the 2016-2017 school year of $3,402,230 Per Pupil Funding and a total budget of $4,212,075. The Governing Board therefore approves the budget of the above amounts for the 2016-2017 school year.

Motion to approve: Tom Clark, Seconded: Art Cypher. All in favor.

  1. The Colorado Early Colleges Governing Board has reviewed the proposed budget for Colorado Early Colleges Aurora for the 2016-2017 school year of $0.00 Per Pupil Funding and a total budget of $596,418. The Governing Board therefore approves the budget of the above amounts for the 2016-2017 school year.

Motion to approve: Art Cyphers, Seconded: Tom Clark. All in favor.

b. Professional Development

c. Suicide Prevention in Schools

d. Property Management

e. Fort Collins Growth

Linda explained the planned process for the selection and hiring of the Parker CEC HOS position in the upcoming next few weeks.

f. Recommend the following election resolution be adopted.

The Colorado Early Colleges Governing Board will hold an election for the two occupied seats of Deborah Hendrix and John Lovell. The following dates will be used for the election process.

Election will be held on June 10, 2016

Candidate notification was announced May 6, 2016

Candidate notification to Board by May 13, 2016

Candidate forum on May 21, 2016

Board reorganized on June 17, 2016

  1. Approval of Consent Items

a. Approval of the April financials will be done at June meeting

b. Approval of the April 22, 2016 Board Meeting

  1. Board Meetings

a. June 17, 2015 – Friday 3:30

  1. Proposed Board Meetings for second semester

(Possible Board Retreat before October 2016, per Deborah Hendrix)

a. August 19 – Friday 3:30

b. September 16 – Friday 3:30

c. October 21 – Friday 3:30

d. November 18 – Friday 3:30

e. December 16 – Friday 3:30

  1. Other Business

a. Two students presented with GRIT Awards – Summer Medrano and Hannah Taluy. Scholarship of 2,500 to Summer and $750 to Hannah. Also Julia Stanco won an award.

b. People Admin presented an award (Inspire to Educate) to Elizabeth Torres and a check for $1000 for personal development and the school also received $1000 to use for the school.

  1. Expulsion Hearing

Executive Session for Personnel Issues

1. The board moved to go into executive Expulsion Hearing

Executive Session for Student Expulsion Hearing

  1. We have two students to recommend for expulsion from CSEC due to violation of the attendance policy. It is anticipated that the student and parents will show up for the hearing. I recommend the following procedure be used to conduct the hearings if the parents and students show up for the hearings.
  2. Procedure
  3. Evidence for expulsion recommendation given by Dean of Student Accountability – John Etzell
  4. CRS 22-33-106 Policy for Ground for Expulsion by Administrator – Keith King
  5. Due process for students and parents to respond
  6. Questions from the Board for both the Leadership Team and Parents/Students.
  7. Recommended action from Leadership Team.

.

The Governing Board will reconvene in open session and make a motion on what to do with the Governing Board recommendation; review the personnel process. We have two students to recommend for expulsion from CSEC due to violation of the attendance policy. It is anticipated that the student and parents will show up for the hearing. I recommend the following procedure be used to conduct the hearings if the parents and students show up for the hearings.

  1. Procedure
  2. Evidence for expulsion recommendation given by Dean of Student Accountability – John Etzell
  3. CRS 22-33-106 Policy for Ground for Expulsion by Administrator – Keith King
  4. Due process for students and parents to respond
  5. Questions from the Board for both the Leadership Team and Parents/Students.
  6. Recommended action from Leadership Team.

.

The Governing Board will reconvene in open session and make a motion on what to do with the Governing Board recommendation.

  1. Expulsion Hearing

Executive Session for Student Expulsion Hearing

  1. We have two students to recommend for expulsion from CSEC due to violation of the attendance policy. It is anticipated that the student and parents will show up for the hearing. I recommend the following procedure be used to conduct the hearings if the parents and students show up for the hearings.
  2. Procedure
  3. Evidence for expulsion recommendation given by Dean of Student Accountability – John Etzell
  4. CRS 22-33-106 Policy for Ground for Expulsion by Administrator – Keith King
  5. Due process for students and parents to respond
  6. Questions from the Board for both the Leadership Team and Parents/Students.
  7. Recommended action from Leadership Team.

.

The Governing Board will reconvene in open session and make a motion on what to do with the Governing Board recommendation.

Moved to Executive session citing CRS: (Personnel)

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