Medicine Hat Minor Hockey Association
Meeting of the Board of Directors
MondayDecember 8, 2014
5:30pm – Beefeater
Present:
Tannis Lafferty / Alain Vachon / Brad Irvine / Dean HarnackKrista Collier / Nick Douvis / Terrence Schultz
Michelle Klimosko / Michelle Miller / Joel Macaulay
Chris Wyrostok / Tim Hall / Jason Prosofsky
Jason VanMulligen / Kenzie Liefso / Evan Doyle
Absent:
Kris Schultz Aaron Bowal
1)Call to Order:Tannis Lafferty called meeting to order at 5:34pm
2)Adoption of Agenda:
MOTION:Terrance moved to adopt the agenda as amended by Tannis Laffertymoving #10 to #4
SECOND:Kenzie LiefsoCARRIED
3)Adoption of Minutes: November 3, 2014:
MOTION:Krista Collier moved to adopt the minutes as presented from the November 3, 2014 meeting
SECOND:Evan DoyleCARRIED
4)Revisit Financials from Peewee AA tournament and the motion from last meeting:
MOTION from last meeting: Tannis Lafferty made the motion that Rep teams be given 100% of the profit from their tournaments.
SECOND: Evan Doyle
Nick presented the board with the profits from the Peewee AA tournament.
He noted that because of the timing of the tournament that the Peewee AA’s had trouble getting teams to their tournament and so therefore would not make as much money this year.
Nick adjusted the hotel association income to subsidize this
MOTION voted on and defeated unanimously
5)SEAC:
Discussed when SEAC was formed and how this was not done correctly. This does not mean that SEAC will dissolve as they are very much needed, but we need to revisit where they fit into Medicine Hat Minor Hockey as per Hockey Alberta guidelines. There can only be one Minor Hockey Association per zone, they cannot operate independently.
MOTION: Evan Doyle made the motion to adopt SEAC as an Elite Stream Operations Committee of the MHMH board that handles the operations of our three elite level teams (Midget AAA, Midget 15’s, and Bantam AAA) up to the end of the 2014/2015 season.
SECOND: Alain Vachon
Discussion – How does this affect the way they run? Answer – They handle operations and we handle policy.
Medicine Hat Minor Hockey is ultimately responsible if anything goes wrong in SEAC.
Dean Harnack has asked to talk to Larry Godin for some insight of how this works; the board has agreed that this may help.
SEAC will be informed of this technicality as the board does not want to have repercussions if Hockey Alberta acts upon this. SEAC will be invited to discuss this at the next board meeting.
The board was not comfortable voting on this.
See handout “Elite Stream Structure” for additional information on this.
MOTION: Dean Harnack moved to table the motion presented until the next scheduled board meeting.
SECOND: Terrance Schultz
6)Financial Report:
Joel presented the budget and so far it appears that we will be working with a surplus this season. He also looked into some other minor hockey boards including Lethbridge, Red Deer, Strathmore to see where we stand for registration fees and we are in line with all of these associations.
7)ATB Alliance Sponsorship
A proposal to accept the ATB Financial MasterCard that was presented to the board last meeting was put forth, but the board feels that they need to know more in terms of the interest rates, the proposed deferral of fees, interest free timelines etc before this can be voted on.
For the January meeting Kris Schultz is to find out the outcome of the proposals that ATB was going to take back to their board.
- Parents/guardians free of charge at a 0% APR on all balance transfers for the first 6 months upon approval.
- ATB is also looking into offering these parents/guardians an opportunity to pay for their hockey fees in the future using this card and having the fees interest fee for a set period of time. This would help parents/guardians with the cost of hockey.
8)AAA Girls Sponsorship:
Discussed whether MHMH should be treating this team as one of our rep teams and granting them the $3000 that we do our other rep teams. It was decided that this would not be done as they are a zone team and we do not give any of our other zone teams this.
9)Bullying and Harassment Charge:
A member has charged Medicine Hat Minor Hockey, the president and the vice-president with bullying and harassment. Because of this the board is unable to deal with this matter and so a procedure has been set in place for this.
MOTION: Kenzie Liefso moves, in the Complaint Handling Process concerning Mr. Postnikoff’s charge of bullying and harassment against Ms. Tanis Lafferty in her position as President and Mr. Evan Doyle in his position as Vice-President, as outlines in an email dated November 15, 2014 the following procedure will be followed:
I)The written email dated November 15th, 2014 to Ms. Lafferty is considered an implementation trigger and formal complaint as defined in Medicine Hat Minor Hockey Rules and Regulations 2014-2015 page 8.
II)A minimum of three members in good standing be appointed to the Discipline Committee, the committee must be completely independent from the Board of Directors and have no conflict of interest in the matter.
III)An independent Fact Finder will be assigned by the Board of Directors to bring forward information from all parties involved and present this information to the members of the Discipline Committee. The Fact Finder will not have a vote or sit on the Discipline Committee.
IV)The president and Game of Conduct Director hereby give the Discipline Committee power to perform their roles as defined by the Medicine Hat Minor Hockey Rules and Regulations 2014-2015 items c through G in this matter.
V)The Discipline Committee will have authority to investigate the grievance, determine if the grievance constitutes bullying or harassment, and recommend disciplinary action in their report using the Medicine Hat Minor Hockey Rules and Regulations 2014-2015 and Hockey Canada Publication: Safety Requires Teamwork and Safety for All Revised 2014-2015 as references.
VI)The complainant and those named in the charge will have the right to an appeal as defined in the appeal process described on page 9 of the Medicine Hat Minor Hockey Rules and Regulations 2014-2015.
VII)As the charges are significant in nature and directed against two of our highest serving executive the results of the Discipline Committee and any Appeals, will be made public to our members as a high level summary of allegations, findings, and recommendations in our minutes of meeting.
SECOND: Nick DouvisCARRIED
10)Tournament Accounts:
MOTION: Nick Douvis made a motion to open 5 tournament bank accounts, Atom A, Atom B, Novice 7, Novice 8 and Peewee City. Tannis Lafferty, Nick Douvis, Krista Collier, Joel Macaulay, and Evan Doyle to have signing authority.
SECOND: Michelle KlimoskoCARRIED
11)Hockey Hoe Down:
Krista has asked another board member to please step up and run the Hockey Hoe Down that has been done in the past during February break. Alain Vachon and Jason Prosofsky have agreed to do this. Krista will organize it and then Jason and Alain will be on – ice running it.
Nick Douvis to look into getting help from Tigers players, or SEAC players
12)Commitement to the board/Confidentiality:
The board was given a handout to show who is doing what in terms of board responsibilities at this time. Some of the board members have too much on their plates. It was encouraged that those who do not have an assigned position or who do not have an active role please help out to ensure that the board runs more efficiently.
Confidentiality: A reminder that as a board we signed confidentiality agreements to not discuss everything that is talked about at board meetings with the public until the board has agreed to move forward with something. This way it can be presented and supported properly.
13)Coach Development:
- There is concern that we have not had any coaching development this year and that there are some coaches who need help. Tannis Lafferty has arranged to have two coaching development clinics presented by Hockey Alberta in January. One will be January 6th, 2015 and the other will be January 13th, 2015. Coaches will be informed of these sessions and encouraged to attend.
- A complaint was received in regards to the lack of support and supervision for coaches and the bylaws were referred to including that directors will need to take on a bigger role of checking in on coaches’ practices etc. Directors are spread thin at this time, but have agreed to make an effort.
- Ideally a coaching committee would have at least 6 or 7 guys who go around to rinks to help out. At this time the board does not have the man power.
- In the past we have had coaches clubs but they have not been well attended. We recognize the importance of supporting coaches, but can do very little if coaches do not ask for the help. We will encourage coaches to ask for help so that we can move forward.
14)Division Reports:
Timbits: Michelle Klimosko reports that all is going well and they are just starting to organize the Jamboree.
Initiation: Kris Schultz:Nothing to report
Novice 1- Aaron Bowal:Absent
Novice 2 - Kenzie Liefso:Number of players 83 with 7 teams. Ice and Game ratios are consistent with Hockey Alberta LTAD and every team has been given equal ice time.
Atom A - Chris Wyrostok:Nothing to report
Atom B - Jason VanMulligen:Nothing to report
Peewee – Dean Harnack:Our CAHL and Rep Peewees have only 9 wins all together for the season thus far
Bantam – Brad Irvine: Nothing to report.
Midget – Terrence Schultz: Nothingto report.
City League – Tannis Lafferty/Alain Vachon:Nothing to report
15)President Report:
- Criminal Record Check: The board was asked to revisit an earlier motion of only requiring coaches to have a criminal record check and child welfare check every three years.
- Called Insurance Agency to find out our due process for Criminal Record Checks – and it was suggested that if anything did happen that we may not have done our due diligence as a board if we only require criminal record checks every three years.
- Need to make this easy for coaches. Forms will be provided at the coaches meetings as we did this year
- An updated list of coaches who have not completed criminal record checks will be updated and then those coaches will be informed that they will need both their criminal record check and child welfare check completed and handed into the office before January 5th, 2015 or their teams will not be permitted to go on the ice.
MOTION: Krista Collier made a motion to require a criminal record and child welfare check every year.
SECOND: Alain VachonCARRIED
16)New Business:
Powerskating – Is it working? – Tabled until next board meeting
17)Adjournment:Tannis Lafferty adjourned meeting at 7:30 pm.
Next Meeting – January 12, 2015 – 5:30 pm Hockey Hounds