MeadowLake Minor Hockey

Executive Meeting

Flying Dust Rink

ThursdayAugust 29, 2013 7:00

Meeting Minutes

Those in attendance: James McKee, Louise Slater, Rochelle Warren, Richard Temple, Trevor McAmmond, Jeremy Norman, Chris Ellis, Brad Villeneuve, Karyn Knelsen, Jenny Dennis

  1. Call the meeting to order – Richard called the meeting to order at 7:05
  1. Minutes of the last meeting – Minutes from the May 1, 2013 meeting were emailed to executive members the day before the meeting and everyone reviewed them on their own. Louise asked if we had a referee in chief yet. Some names came up. It was suggested that a sign up form be available on registration night for this position. Jenny motioned to have the May 1, 2013 minutes adopted as they were submitted to the executive. Karyn seconded. Carried.
  1. Treasurer’s Report – Karyn reviewed the Financial Statements dated May 1, 2013. Louise made a motion to transfer the funds from the Booster Account and the HockeySchool account to the general account. James seconded. Carried. Jeremy will ask Gerald Derocher to see if he will look after signs again this year. Rochelle motions to adopt the treasurer’s report as presented. Richard seconded. Carried.

Karyn reviewed a letter we received from Sask Lotteries regarding some infractions we incurred from last season’s hockey raffle. She will share this information with Jeff Fechter who will be looking after hockey drafts this year.

Richard said hockey drafts will not be ready for handing out at registration night. They will be distributed to the commissioners who can forward to the team managers to hand out to the parents.

  1. Old Business

Review of Leagues

There are no concerns for which league Initiation and Novice will be playing in this year.

Jenny spoke some words on behalf of Jeff who was unable to attend the meeting. She said that he was very disappointed that SHA will not overturn their ruling to only allow our association to play in Saskatchewan. Jeff is looking into a couple of options for one Atom team to play Tier 1 hockey in Saskatchewan. Jeff would like to appeal to Hockey Canada to allow the Atom division to play in Alberta. He stated that if MLMH was not prepared to pay the $300 fee that he would pay it out of his own pocket. Richard Temple stated that he had a conversation with Hockey Canada and he was told unofficially that they will not be overruling SHA’s decision. Richard stated that he is not in a position to utilize MLMH money because the outcome more that likely will not fall in our favor.

The Peewee division will have a team in C4 league and in Step league.

Louise stated that as the Midget girls will be playing in the North Saskatchewan Female Hockey League, any girls currently in Grade 12 and turning 18 before December 31, 2013 will be able to play this year.

Jeremy stated that there will be coaching clinics offered the third week of September at the Flying Dust Rink.

There are some coaches who will be reminded they need to deal with getting their coaching certifications up to date. We had given coaches one year’s grace, and that one year has come and gone. Richard will be informing the commissioners of which individuals will not be able to coach until their certifications are up to date.

The Step League starts up on November 4, 2013.

Parent’s Handbook

Laura has emailed out a draft of a Parent’s Handbook back in May 2013 to the executive. Everyone has reviewed and some minor changes will be required before these can be handed out at registration. Changes include updating executive members and adding in payment deadlines and policy regarding reimbursements when players quit. Louise made a motion that MLMH outsource photocopying of the Parent’s Handbook to the Northern Pride as we will need 150 copies at registration. Richard seconded. Carried.

Bid to Host

We have not heard back regarding out bid to host a 2014 Sask Hockey Weekend.

  1. New Business

Funds Transferring

Only the Midget team as money left in the account and it was approved by the executive via email that this was okay. Karyn has about 90% of team cheques and deposit books back.

Keys

Richard has all the keys to be distributed to the commissioners for each division.

Signing Authorities

Jenny has the appropriate information ready to have signing authorities changed at Innovation Credit Union. She will drop them off and when the forms are ready to be signed she will let the appropriate individuals know.

Registration Night

Karyn noted to everyone that Fundraising money must be indicated separately from registration. So if someone pays via cheque for both fundraising and registration, write in the “memo” part of the cheque the amounts for each.

Jenny talked to Greg Ackerman and he said they will have a couple of individuals from Kid Sport at registration night on September 4, 2013.

Jenny will be contacting Waterhen, Makwa, and Flying Dust bands to update them on registration night and to confirm what amounts they will be paying for, for their band members and whether or not they will be looking after any of the fundraising costs.

Karyn informed us that Terry and Susan Paley donated $300 to MLMH.

Brad handed in the MasterCard that he had for MLMH. Louise motions to keep the MasterCard but to get a new one in Richard Temple’s name. Karyn seconded. Carried.

Richard nominates Doug Bacon as commissioner for the Bantam division. Louise seconded. Carried.

Meeting Adjourned – 8:30