MCCA Human Resources/Operations Policy Manual

Relevant Policy Change for MCCA Executive Committee Review (02.03.2012)

Section / Description / Policy
IV
reimbursement of employee
expenses / Credit Card expense approval and Process / 405

Policy: It is the policy of the MCCA to provide a MCCA credit card for employees required to travel on MCCA business or host meetings for MCCA purposes.

Comment:

(1)  Credit cards will be used for business purposes only.

(2)  Cash advances on credit cards are not allowed without written approval of the President.

(3)  All expenses require a detailed receipt.

(4)  All receipts will be attached to an expense report giving a brief description of the expense.

(5)  All receipts must be turned into the Office Manager 5 days prior to the payment due date to avoid late penalties.

(6)  All expense reports must be signed by the credit card holder and approved by the President prior to payment.

(7)  A review of monthly credit card statements will be done by the Board Treasurer.

(8) The following purchases will not be allowed:

● Parking tickets or other fines

● Excess baggage charges

● Expenses for travel incurred by companions/family members

● Expenses related to vacation or personal days while on a business trip

● Avoidable “No-Show” charges for hotel or car service

● Loss/ Theft of personal funds or property/ lost baggage