From the Mayor’s Office

Daneshill House, Danestrete, Stevenage, Herts SG1 1HN. Tel: (01438) 242227 Fax: (01438) 242228 DX 6022, Stevenage 1

MAYOR’S ENGAGEMENT QUESTIONNAIRE – ALL SECTIONS TO BE COMPLETED

As the First Citizen for Stevenage, the Mayor (Councillor Sherma Batson MBE DL CC) should be accorded precedence on all occasions when she is present throughout the Borough. In the event of the Deputy Mayor (Councillor Jacqueline Hollywell) attending a function, the same courtesies should be extended to her.

The only exception to this is when an event is attended by a member of the Royal Family or when Her Majesty is represented on official occasions in the District by the Lord Lieutenant of the County The Countess of Verulam or one of her Deputies (name to be confirmed by the Lord Lieutenant’s office).

Date of Function

/

Start time

/

Finish time

Place of Function
(incl. Post Code)
Purpose of Function
Will refreshments be served? /
Y/N
/
Please specify: Finger Buffet, Three Course Meal?
The Deputy Mayor’s Consort is vegetarian

Name of Organisation

Contact Name and Address (incl. Post Code)
Telephone Number /

Mobile Number

E-mail Address
What time would you like the Mayor to arrive? / What time would it be polite for the Mayor to depart?
Does the invitation include the Mayor’s Consort?
By whom will the Mayor be received at the function? What position does this person hold?
Names of other prominent persons attending this function and status including other Councillors
What duties would you like the Mayor to perform, ie open the event, propose or respond to a toast, speak on a specific subject, mix and mingle with guests?
SPEECHES (If the Mayor is required to make a speech, please provide details of the subject, items or persons to whom reference should be made together with key words and enclose background information on the organisation/event). NB: Without these details (please attach to this form) the Mayor will be unable to personalise your event.
Is anyone else making a speech? If so, whom? In what context?

DRESS CODE

Mayor
/ Chain of Office/Day Dress/Evening Gown/Long Cocktail Dress/Long Skirt/Blouse/Short Cocktail Dress/Informal Wear/Casual Wear/Other
Mayor’s Consort
/ Chain of Office/Lounge Suit/Dinner Jacket/Blazer/Sports Jacket/Informal Wear/Casual Wear/Other

Are there any special details that the Mayor should know beforehand? (eg:will a collection, raffle, tombola take place?)

CAR PARKING– For information –The Mayor/Deputy Mayor self-drive to and from engagements or on some occasions use a taxi.

Please indicate where car parking is available (a space should be reserved)
Please state the location (including Post Code) and/or provide a map
Please provide an emergency contact name and number for use on the day of the event.

Should you need any assistance in completing this form please do not hesitate to contact me on 01438 242227.

Please return to:-

By Email:

By Post:Mayor’s Secretary

StevenageBorough Council

Daneshill House, Danestrete

Stevenage

Herts SG1 1HN

Mayor’s Fund

List of Beneficiaries for 2014-2015

Home-Start Stevenage

Stevenage Furniture Recycling Scheme

Stevenage World Forum for Ethnic Communities

Making a donation

If you wish to make a donation to the Mayor’s Fund you may do so by forwarding either cheque or cash to:

Mayor’s Office

Stevenage Borough Council

Daneshill House

Danestrete

Stevenage

Herts

SG1 1HN

Cheques should be made payable to ‘Stevenage Borough Council’

All donations will be acknowledged and receipted.

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