MINUTES OF REGULAR MEETING OF THE CITY COMMISSION, CITY OF HALLANDALE BEACH, HELD ON WEDNESDAY, MAY 20, 2015 AT 6:30 P.M., CITY COMMISSION CHAMBERS, 400 SOUTH FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009

  1. CALL TO ORDER

Mayor Cooper called the Meeting to Order at 7:05 P.M.

  1. ROLL CALL

Commissioners Lazarow, London and Sanders, Vice Mayor Julian, Mayor Cooper, City Manager Miller and City Attorney Whitfield – All Present.

  1. PLEDGE OF ALLEGIANCE
  1. PUBLIC PARTICIPATION

Sharissa Johnson, 2022 Adams Street, #110, Hollywood, FL, requested for any information regarding any available property for sell by the CRA and the first time homebuyer program.

Daniel Weiss, 721 Atlantic Shores Blvd, Hallandale Beach, FL, questioned whether 14th Avenue Project has been completed.

City Manager Miller indicated the drainage portion of the project is complete and the pumps are operational. Landscaping, pedestrian improvements and lighting portion of the project will be completed next fiscal year.

  1. PRESENTATIONS
  1. PROCLAMATION PROCLAIMING MAY 17, 2015 THROUGH MAY 21, 2015 AS EMS WEEK AND THE MONTH OF MAY 2015 AS EMS MONTH. (STAFF: ACTING FIRE CHIEF)

Mayor Cooper and the City Commission presented Interim Fire Chief along with members of the Hallandale Beach Fire Department with the EMS Week and EMS Month Proclamation.

  1. BCOMMISSIONER COMMUNICATIONS - Items not on the Agenda
  1. COMMISSIONER LAZAROW

Commissioner Lazarow applauded the Morine L. Ware Street Renaming Ceremony.

Answering a questioned posed by Commissioner Lazarow regarding the Community Garden Project, City Manager Miller stated the project will be included in the next budget discussion. Currently staff is researching City property suited for this project, program structure, upkeep, and maintenance.

Consensus:

-To bring back an item before the City Commission for consideration on waiving Building Department Permit Fees for Residents/Property Owners wishing to upgrade their home with hurricane impact windows and doors.

  1. COMMISSIONER LONDON

Answer questions posed by Commissioner London regarding the 14th Avenue Project, Steve Parkinson, Director of Public Works, provided an overview of the project and the environmental cleanup which has since been completed.

Commissioner London requested his vote on Item 13F of the May 6, 2015 City Commission related to the Beach Volunteer Clean Up program be changed from yes to no.

Commissioner London shared a request from the Parker Plaza residents to expedite the demolition of the Regency Plaza building. City Manager Miller indicated staff will work with the developer to facilitate the request.

Commissioner London requested staff research an Ordinance related to rodent control during construction.

City Manager Miller suggested the best way to address this issue would be through property maintenance instead of enacting a whole new Ordinance. Nonetheless, Staff will research any possible solutions.

  1. COMMISSIONER SANDERS

Answering a questioned by Commissioner Sanders, City Manager Miller indicated staff can mobilize video recording to be replay on HBTV.

  1. VICE MAYOR JULIAN

MOTIONBY VICE MAYOR JULIAN, SECONDED BY COMMISSIONER LONDON, TO APPOINT OPHELIA OWENS TO THE CEMETERY ADVISORY BOARD. This Motion was approved by a 5/0 Voice Vote.

  1. MAYOR COOPER

Consensus:

-To bring back an item before the City Commission for consideration to utilize Florida Trends Magazine advertise component to showcase City Business.

Consensus:

-Request staff to research and bring back an item before the City Commission for consideration a Resolution urging the State of Florida and Broward Count to assign additional funding to the City’s Beach Renourishment Project.

Answering a questioned posed by Mayor Cooper, City Manager Miller indicated staff is currently working on having the Transportation Workshop in the timeframe requested by the Commission.

Mayor Cooper spoke on the possibility of utilizing camera surveillance to protect the City’s pumping stations, the Pension Actuarial Valuation, and GASB Reporting.

Mayor Cooper shared information from her attendance at a recent Education Advisory Board meeting.

Answering questions posed by Mayor Cooper, Cathie Schanz, Parks and Recreation Director, indicated alcohol is not allowed at park facilities where there is ongoing programing at that facility.

Mayor Cooper recommended staff look into a dedicated area of at the cemetery for POWs and fallen soldiers unaccounted for or missing in action.

Consensus:

-Direct staff to have a Flag Pole at Foster Park Building

City Manager Miller recommended this be included in design of Foster Park Plaza.

  1. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda

City Attorney Whitfield provided information on the City Commission’s invitation to the Chambers of Commerce event to be held at Adena Grill. The Commission is allowed to attend the event, however each Commissioner or the City would have to cover any cost over $50, which is the allowable gift amount per Broward County Ethics.

City Attorney Whitfield made it known Homeless Voice has closed their facilities in Hollywood, thus requested consensus from the Commission to draft a letter to Homeless Voice terminating the settlement agreement.

Mayor Cooper recommended staff reach out to agencies in Hollywood and Fort Lauderdale for any potential partnership to assist the Homeless.

Commissioner Sanders recommended staff to research if there are any available partnership(s) for emergency shelter.

Consensus:

-To terminate the settlement agreement with Homeless Voice.

  1. CITY MANAGER COMMUNICATIONS - Items not on the Agenda

City Manager Miller reported on the repairs taking place at Meadowbrook Condos.

City Manager Miller introduced and welcomed the City’s new Agenda Liaison & Green Initiatives Coordinator Susan Fassler.

  1. APPROVAL OF DRAFT MINUTES
  1. MARCH 4, 2015 REGULAR CITY COMMISSION MEETING MINUTES
  1. MARCH 18, 2015 REGULAR CITY COMMISSION MEETING MINUTES

MOTIONBYVICE MAYOR JULIAN, SECONDED BYCOMMISSIONER LONDON, TO APPROVE THE DRAFT MINUTES OF MARCH 4, 2015 AND MARCH 18, 2015 REGULAR CITY COMMISSION MEETING. The Motion was approved by a 5/0 Voice Vote.

  1. CONSENT AGENDA

MOTIONBY COMMISSIONER LONDON, SECONDED BY COMMISSIONER LAZAROW, TO APPROVE ITEM 10B OF THE CONSENT AGENDA. The Motion was approved by a 5/0 Voice Vote.

MOTIONBY COMMISSIONER LONDON, SECONDED BY COMMISSIONER LAZAROW, TO PULL ITEMS 10A AND 10C FROM THE CONSENT AGENDA. The Motion was approved by a 4/1 Voice Vote. Mayor Cooper cast the dissenting.

  1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING BID# FY 2014-2015-008 FOR LOT CLEARING AND RELATED SERVICES FOR BOTH CITY MAINTAINED PROPERTIES AND CRA OWNED PROPERTIES TO GARDEN OF BEAUTY, INC. IN AN AMOUNT NOT TO EXCEED SIXTY THOUSAND ONE HUNDRED DOLLARS ($60,100.00) EACH YEAR FOR THREE YEARS FOR ZONES ONE (1) THROUGH THREE (3), AND TO AWARD TO SOSA DUST BUSTERS FOR ZONE FOUR (4) AT A NOT TO EXCEED COST OF ONE CENT ($.01) PER SQUARE FOOT EACH YEAR FOR THREE (3) YEARS; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: DIRECTOR OF PUBLIC WORKS) (SEE BACKUP)

Answering questions posed by Commissioner London, City Manager Miller informed the Commission on the cost and impact by the City to provide lot clearing services in house in comparison to outsourcing.

MOTIONBY COMMISSIONER LONDON, SECONDED BY LAZAROW, TO APPROVE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING BID# FY 2014-2015-008 FOR LOT CLEARING AND RELATED SERVICES FOR BOTH CITY MAINTAINED PROPERTIES AND CRA OWNED PROPERTIES TO GARDEN OF BEAUTY, INC. IN AN AMOUNT NOT TO EXCEED SIXTY THOUSAND ONE HUNDRED DOLLARS ($60,100.00) EACH YEAR FOR THREE YEARS FOR ZONES ONE (1) THROUGH THREE (3), AND TO AWARD TO SOSA DUST BUSTERS FOR ZONE FOUR (4) AT A NOT TO EXCEED COST OF ONE CENT ($.01) PER SQUARE FOOT EACH YEAR FOR THREE (3) YEARS; AND PROVIDING FOR AN EFFECTIVE DATE.The Motion was approved by a 5/0 Roll Call Vote.

AYES:Commissioners Lazarow, London, and Sanders, Vice Mayor Julian, and Mayor Cooper

NAYES:None

  1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING BID #FY 2014-2015-007, CUSTODIAL SERVICES TO THE LOWEST RESPONSIVE, RESPONSIBLE BIDDER, SAFEGUARD SERVICES, INC. IN AN AMOUNT NOT TO EXCEED FIFTY ONE THOUSAND SIX HUNDRED NINETY SIX DOLLARS ($51,696.00) PER YEAR FOR THREE (3) YEARS; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: DIRECTOR OF PUBLIC WORKS) (SEE BACKUP)
  1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXPEND FUNDS IN AN AMOUNT NOT TO EXCEED FIFTY THOUSAND DOLLARS ($50,000) FOR PROFESSIONAL CONSULTANT SERVICES WITH LAKESHIA FULLINGTON; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PURCHASE AS NEEDED; AND PROVIDING AN EFFECTIVE DATE. (STAFF: CHIEF FINANCIAL OFFICER) (SEE BACKUP)

Answering questions posed by Commissioner London, City Manager Miller provided the financial impact of this item.

MOTIONCOMMISSIONER LONDON, SECONDED BY COMMISSIONER LAZAROW, TO APPROVE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXPEND FUNDS IN AN AMOUNT NOT TO EXCEED FIFTY THOUSAND DOLLARS ($50,000) FOR PROFESSIONAL CONSULTANT SERVICES WITH LAKESHIA FULLINGTON; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PURCHASE AS NEEDED; AND PROVIDING AN EFFECTIVE DATE.The Motion was approved by a 5/0 Roll Call Vote.

AYES:Commissioners Lazarow, London, and Sanders, Vice Mayor Julian, and Mayor Cooper

NAYES:None

  1. ORDINANCES ON FIRST READING

NONE

  1. ORDINANCES ON SECOND READING/PUBLIC HEARING
  1. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING CHAPTER 5 ALCOHOLIC BEVERAGES, SECTION 5-8 DRINKING IN PUBLIC; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING AN EFFECTIVE DATE. (STAFF: CITY MANAGER) (SEE BACK UP)

ON MAY 6, 2015 THE CITY COMMISSION APPROVED THIS ORDINANCE ON FIRST READING BY A 5/0 ROLL CALL VOTE

Mayor Cooper introduced the item.

Mayor Cooper opened the floor for public comments. There being no comment from the floor Mayor Cooper closed the floor.

MOTIONCOMMISSIONER LAZAROW, SECONDED BY COMMISSIONER LONDON, TO APPROVE ON SECOND READING AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING CHAPTER 5 ALCOHOLIC BEVERAGES, SECTION 5-8 DRINKING IN PUBLIC; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING AN EFFECTIVE DATE. The Motion was approved by a 5/0 Roll Call Vote.

AYES:Commissioners Lazarow, London, and Sanders, Vice Mayor Julian, and Mayor Cooper

NAYES:None

  1. RESOLUTIONS/PUBLIC HEARING

NONE

  1. RESOLUTIONS/CITY BUSINESS
  1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING RFQ #FY2014-2015-004 TO THE THREE (3) HIGHEST RANKED GENERAL CONTRACTORS: LINK CONSTRUCTION GROUP, INC., KAUFMAN LYNN CONSTRUCTION, INC., AND WEST CONSTRUCTION, INC. TO ALLOW THE THREE (3) HIGHEST RANKED COMPANIES TO SUBMIT SEALED BIDS FOR THE LOW BID CONSTRUCTION COST OF THE MAIN FIRE STATION; AND PROVIDING AN EFFECTIVE DATE. (STAFF: CITY MANAGER) (SEE BACKUP)

Mayor Cooper introduced the item.

MOTIONBY MAYOR COOPER TO APPROVE AS AMENDED A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING RFQ #FY2014-2015-004 TO THE THREE (3) HIGHEST RANKED GENERAL CONTRACTORS: LINK CONSTRUCTION GROUP, INC., KAUFMAN LYNN CONSTRUCTION, INC., AND WEST CONSTRUCTION, INC. TO ALLOW THE THREE (3) HIGHEST RANKED COMPANIES TO SUBMIT SEALED BIDS FOR THE LOW BID CONSTRUCTION COST OF THE MAIN FIRE STATION; AND PROVIDING AN EFFECTIVE DATE.

The Motion was Seconded by Vice Mayor Julian.

City Manager Miller provided an overview on the item and turned over the presentation of the item to Capital Projects Manager Sarita Shamah. Additionally, both City Manager Miller and Ms. Shamah answered questions posed by the City Commission.

MOTIONBY COMMISSIONER SANDERS TO ESTABLISH THE THREE HIGHEST RANKED GENERAL CONTRACTORS ARE REQUIRED TO SUBMIT A MINUM 20% COMMUNITY BENEFIT PLAN (CBP) WITH THEIR SEALED BIDS IN ORDER TO BE CONSIDERED RESPONSIVE.

The Motion was Seconded by Commissioner London.

After further discussion by the Commission and staff on the amendment, Mayor Cooper called the question.

MOTIONBY COMMISSIONER SANDERS, SECONDED BY COMMISSIONER LONDON, TO AMEND THE RESOLUTION TO INCLUDE THE THREE HIGHEST RANKED GENERAL CONTRACTORS ARE REQUIRED TO SUBMIT A MINUM 20% COMMUNITY BENEFIT PLAN (CBP) WITH THEIR SEALED BIDS IN ORDER TO BE CONSIDERED RESPONSIVE.The Motion is approved by a 5-0 voice vote.

There being no further discussion on the Item, Mayor Cooper called the question.

MOTIONBY MAYOR COOPER, SECONDED BY VICE MAYOR JULIAN, TO APPROVE AS AMENDED A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING RFQ #FY2014-2015-004 TO THE THREE (3) HIGHEST RANKED GENERAL CONTRACTORS: LINK CONSTRUCTION GROUP, INC., KAUFMAN LYNN CONSTRUCTION, INC., AND WEST CONSTRUCTION, INC. TO ALLOW THE THREE (3) HIGHEST RANKED COMPANIES TO SUBMIT SEALED BIDS FOR THE LOW BID CONSTRUCTION COST OF THE MAIN FIRE STATION; AND PROVIDING AN EFFECTIVE DATE. This Motion was approved by a 5/0 Roll Call Vote as follows:

AYES:Commissioners Lazarow, London, and Sanders, Vice Mayor Julian, and Mayor Cooper

NAYES:None

  1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING THE HALLANDALE OPPORTUNITY PROJECT (HOP) RFP FY #2014-2015-005 TO S. DAVIS & ASSOCIATES, P.A. FOR COMPLIANCE AND MONITORING SERVICES OF THE HOP PROGRAM AND COMMUNITY BENEFIT PLAN (CBP); AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT NOT TO EXCEED THIRTY TWO THOUSAND ($32,000.00) DOLLARS AND ALL NECESSARY DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: DIRECTOR OF HUMAN SERVICES) (SEE BACKUP)

Mayor Cooper introduced the Item.

MOTIONBY VICE MAYOR JULIAN, SECONDED BY COMMISSIONER SANDERS, TO APPROVE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING THE HALLANDALE OPPORTUNITY PROJECT (HOP) RFP FY #2014-2015-005 TO S. DAVIS & ASSOCIATES, P.A. FOR COMPLIANCE AND MONITORING SERVICES OF THE HOP PROGRAM AND COMMUNITY BENEFIT PLAN (CBP); AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT NOT TO EXCEED THIRTY TWO THOUSAND ($32,000.00) DOLLARS AND ALL NECESSARY DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. This Motion was approved by a 3/2 Roll Call Vote as follows:

AYES:Commissioner Sanders, Vice Mayor Julian, and Mayor Cooper

NAYES:Commissioners Lazarow and London

  1. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, APPROVING SBERG MANAGEMENT, LLC AS THE SUBCONTRACTOR FOR THE OPERATION OF THE CITY'S NORTH BEACH PARK RESTAURANT PURSUANT TO THE OPERATING AND MANAGEMENT AGREEMENT BETWEEN THE CITY AND PRH BEACHWALK BEACHCLUB, LLC; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: CITY MANAGER) (SEE BACKUP)

Mayor Cooper introduced the Item.

MOTIONBY COMMISSIONER LONDON TO APPROVE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, APPROVING SBERG MANAGEMENT, LLC AS THE SUBCONTRACTOR FOR THE OPERATION OF THE CITY'S NORTH BEACH PARK RESTAURANT PURSUANT TO THE OPERATING AND MANAGEMENT AGREEMENT BETWEEN THE CITY AND PRH BEACHWALK BEACHCLUB, LLC; AND PROVIDING FOR AN EFFECTIVE DATE.

The Motion was Seconded by Commissioner Sanders.

City Manager Miller provided an overview and background on the item and turned over the presentation to Assistant City Manager Jennifer Frastai and answered questions posed by the City Commission.

Representatives of SBERG Management LLC provided a presentation on the project and answered questions posed by the City Commission.

Answering a questions posed by Commissioner London, City Manager Miller provided an overviewon the audit provision of the agreement and indicated there may be property taxes and the operator will be responsible to pay all taxes associated with the property and the City will remit back the City’s portion of the taxes.

Mayor Cooper spoke on the 20% discount to all City of Hallandale Beach residents for facility usage including a 10% discount on food and beverages.

There being no further discussion, Mayor Cooper called the question.

MOTIONBY COMMISSIONER LONDON, SECONDED BY COMMISSIONER SANDERS, TO APPROVE A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, APPROVING SBERG MANAGEMENT, LLC AS THE SUBCONTRACTOR FOR THE OPERATION OF THE CITY'S NORTH BEACH PARK RESTAURANT PURSUANT TO THE OPERATING AND MANAGEMENT AGREEMENT BETWEEN THE CITY AND PRH BEACHWALK BEACHCLUB, LLC; AND PROVIDING FOR AN EFFECTIVE DATE. This Motion was approved by a 5/0 Roll Call Vote as follows:

AYES:Commissioners Lazarow, London, and Sanders, Vice Mayor Julian, and Mayor Cooper

NAYES:None

  1. DISCUSSION REGARDING PARKS AND OPEN SPACE LEVEL OF SERVICES (LOS) STANDARD (STAFF: DIRECTOR OF DEVELOPMENT SERVICES) (SEE BACKUP)

Keven Klopp, Director of Development Services, provided a presentation on Parks and Open Space Level of Services (LOS) for the City and answered questions posed by the City Commission.

Commission London spoke on making the designated open space areas more usable and accessible.

Mayor Cooper shared her concern on facility level of services.

Vice Mayor stated he would like the City look into negotiating with Diplomat Golf Course to ensure golf course be kept as open space in perpetuity.

Commissioner Lazarow does not agree with counting 129 acres of water as open space and the City should look into protecting green spaces and their accessibility.

Commissioner London agreed with Vice Mayor Julian and suggested making waterways accessible and linear parks at DeSoto Waterway and Dixie Highway.

Mayor Cooper agreed with Vice Mayor Julian.

MOTIONBY MAYOR COOPER TO DIRECT STAFF TO REVIEW A POLICY REGARDING LEVEL OF SERVICES AND MITIGATION AT EXISTING PARKS OPEN SPACES FACILITIES AND REMOVE SCHAFFER CANAL, ROLEN ACRES CANAL, AND SUNSET LAKES FROM THE OPEN SPACE DESIGNATION.

The Motion was Seconded by Vice Mayor Julian.

After further discussion, Mayor Cooper called the question.

MOTIONBY MAYOR COOPER, SECONDED BY VICE MAYOR JULIAN, TO DIRECT STAFF TO REVIEW A POLICY REGARDING LEVEL OF SERVICES AND MITITAGATION AT EXISTING PARKS OPEN SPACES FACILITIES AND REMOVE SCHAFFER CANAL, ROLEN ACRES CANAL, AND SUNSET LAKES FROM THE OPEN SPACE DESIGNATION.The Motion was approved by a 3/2 Voice Vote. Commissioners Lazarow and London cast the dissenting votes.