MINUTES OF SPECIAL MEETING OF THE CITY COMMISSION, CITY OF HALLANDALE BEACH, FLORIDA, HELD ON WEDNESDAY, SEPTEMBER 14, 2011 AT 6:00 P.M., CITY COMMISSION CHAMBERS 400 S. FEDERAL HIGHWAY HALLANDALE BEACH, FL 33009

  1. CALL TO ORDER

Mayor Cooper called the meeting to order at 6:15 P.M.

  1. ROLL CALL

Commissioners Lewy, London, and Ross, Vice Mayor Sanders, Mayor Cooper, City Manager Antonio, and Acting City Attorney Dion – All Present.

  1. PLEDGE OF ALLEGIANCE
  1. CITY BUSINESS

A. Discussion and Consideration of the Public Relations Specialist position for the Fiscal Year 2011-2012 Budget. (Staff: Director of Personnel/Labor Relations) (See Backup)

City Manager Antonio provided background information on the Item.

MOTIONBY COMMISSIONER LEWY TO APPROVE STAFF’S RECOMMENDATIONS AND TO ENSURE THAT THE POSITION IS WITHIN THE GENERAL EMPLOYEES CLASSIFICATION.

Vice Mayor Sanders Seconded the Motion for discussion.

Mayor Cooper requested a friendly amendment indicating the starting salary would be $40,000 per year, or the salary for the pay classification closest to $40,000 per year.

Both Commissioner Lewy and Vice Mayor Sanders accepted the friendly amendment.

After further discussion by the City Commission, Mayor Cooper called the Question.

MOTIONBY COMMISSIONER LEWY, SECONDED BY VICE MAYOR SANDERS, TO APPROVE STAFF’S RECOMMENDATIONS AND TO ENSURE THAT THE POSITION IS WITHIN THE GENERAL EMPLOYEES CLASSIFICATION. The Motion carried on a 4/1 Voice vote (Commissioner London voted No)

  1. PUBLIC HEARINGS

A. An Ordinance of the City of Hallandale Beach, Florida, Levying a Tentative Ad Valorem Tax Millage for the 2011-12 Fiscal Year. (First Reading)

TO BE HEARD AT 6:00 P.M.

Mayor Cooper opened the Public Hearing.

Fred Burton, property owner at Hallandale Beach, commended the City Commission and staff for balancing the budget. Furthermore, he asked that the City consider small business owners when making decisions regarding affordable housing, utility charges and property taxes.

Adeline Slavenkov, 1000 NE 2nd Street, Hallandale Beach, requested information regarding utility bills on vacant properties; furthermore, she requested assistance in correcting the legal description of a property she has recently purchased.

Seeing no other speakers, Mayor Cooper closed the Public Hearing.

MOTION BY VICE MAYOR SANDERS, SECONDED BY COMMISSIONER ROSS, TO SET THE TENTATIVE MILLAGE RATE AT 5.9000 MILLS CITYWIDE AND AN ADDITIONAL TENTATIVE MILLAGE OF 1.0934 MILLS FOR THE GOLDEN ISLES SAFE NEIGHBORHOOD DISTRICT AND .6600 MILLS FOR THE THREE ISLANDS SAFE NEIGHBORHOOD DISTRICT. The Motion carried on a 4/1 Roll Call vote as follows:

AYES:Commissioners Lewy and Ross, Vice Mayor Sanders and Mayor Cooper

NAYS:Commissioner London

MOTIONBY COMMISSIONER LEWY, SECONDED BY COMMISSIONER ROSS, TO APPROVE, ON FIRST READING, THE ORDINANCE SETTING A TENTATIVE MILLAGE RATE FOR FISCAL YEAR 2011-2012 AND TO SET SECOND READING FOR SEPTEMBER 26, 2011, AT 6:00 P.M. The Motion carried on a 4/1 Roll Call vote as follows:

AYES:Commissioners Lewy and Ross, Vice Mayor Sanders and Mayor Cooper

NAYS:Commissioner London

B. An Ordinance of the City of Hallandale Beach, Florida, Adopting the Tentative Annual Budget for the 2011-2012 Fiscal Year, Including the Golden Isles and Three Islands Safe Neighborhood Districts Budgets and the Hallandale Beach Community Redevelopment Agency Budget. (First Reading) CAD #024/93, CMD #041/92 & CAD #019/02

TO BE HEARD IN CONJUNCTION WITH GOLDEN ISLES SAFE NEIGHBORHOOD DISTRICT ITEMS #4.A. and #4.B.

TO BE HEARD IN CONJUNCTION WITH THE THREE ISLANDS SAFE NEIGHBORHOOD DISTRICT ITEMS #4.A. and #4.B.

TO BE HEARD IN CONJUNCTION WITH COMMUNITY REDEVELOPMENT DISTRICT ITEM # 4.A.

Mayor Cooper opened the Public Hearing.

Joe Sher, Three Islands Blvd., # 409, Hallandale Beach, spoke against the proposed elimination of the security services at the Three Islands Safe Neighborhood District.

Consensus: To direct staff to schedule a Special Meeting with the Three Islands Safe Neighborhood District prior to the FY2012 Budget Second Public Hearing to discuss the proposed changes to the Security Services. Staff is to send a letter to all residents within the Safe Neighborhood inviting them to the Special Meeting.

Seeing no more speakers, Mayor Cooper closed the Public Hearing.

Robert Fraidenburg, Deputy Director of Finance, read the following amendments to the budget into the record:

- Budget Note 1 – Community Partnership Grants: To add $3,800 to the Holocaust Documentation and Education Center, Inc., for a total contribution of $5,000. Funding to be appropriated from Account No. 001-8090-519-3454.

MOTIONBY COMMISSIONER LEWY, SECONDED BY VICE MAYOR SANDERS, TO APPROVE BUDGET NOTE 1. The Motion carried on a 4/1 Voice vote (Commissioner London voted No)

- Budget Note 2 – General Fund/Outside Services: To add $25,000 to outsource Utility Billing Services. Funding to be added to Account No. 430-3340-533-3455.

MOTIONBY COMMISSIONER LONDON TO APPROVE BUDGET NOTE 2.

The Motion failed due to lack of a Second.

MOTIONBY COMMISSIONER LEWY, SECONDED BY VICE MAYOR SANDERS, TO DEFER CONSIDERATION OF BUDGET NOTE 2 TO THE SEPTEMBER 26, 2011 BUDGET PUBLIC HEARING. The Motion carried on a 5/0 Voice vote.

Note: Staff is to prepare a staff report providing a financial analysis of the proposal.

- Budget Note 3 – Transportation Fund: To add $30,000 for the construction of sidewalks along Diplomat Parkway, from the golf course north to Atlantic Shores Blvd. Funding to be added to Account No. 160-4110-541-6629.

MOTIONBY COMMISSIONER LEWY, SECONDED BY VICE MAYOR SANDERS, TO APPROVE BUDGET NOTE 3. The Motion carried on a 5/0 Voice vote.

MOTION BY VICE MAYOR SANDERS, SECONDED BY COMMISSIONER ROSS, TO APPROVE THE ORDINANCE ADOPTING THE TENTATIVE ANNUAL BUDGET FOR THE 2011-2012 FISCAL YEAR, AS AMENDED, ON FIRST READING AND TO SET SECOND READING FOR SEPTEMBER 26, 2011, AT 6:00 P.M.

MOTIONBY COMMISSIONER LONDON TO REMOVE THE RED LIGHT TRAFFIC CAMERAS.

The Motion failed due to lack of a Second.

After further discussion by the City Commission, Mayor Cooper called the Question.

MOTION BY VICE MAYOR SANDERS, SECONDED BY COMMISSIONER ROSS, TO APPROVE THE ORDINANCE ADOPTING THE TENTATIVE ANNUAL BUDGET FOR THE 2011-2012 FISCAL YEAR, AS AMENDED, ON FIRST READING AND TO SET SECOND READING FOR SEPTEMBER 26, 2011, AT 6:00 P.M. the Motion carried on a 4/1 Roll Call vote as follows:

AYES:Commissioners Lewy and Ross, Vice Mayor Sanders and Mayor Cooper

NAYS:Commissioner London

C. A Resolution of the City of Hallandale Beach, Florida, Establishing the Total Sum of the Annual Fire Protection Services Special Assessment; Setting the Amount Assessed Against Each Parcel of Property for the 2011-2012 Fiscal Year; Providing for the Continued Use of the Uniform Method of Collection. (Staff: Fire Chief) (See Backup)

City Manager Antonio provided background information concerning the Item.

Mayor Cooper opened the Public Hearing, seeing no speakers Mayor Cooper closed the Public Hearing.

MOTION BY COMMISSIONER LEWY, SECONDED BY COMMISSIONER ROSS, tO APPROVE A RESOLUTION OF THE CITY OF HALLANDALE BEACH, FLORIDA, ESTABLISHING THE TOTAL SUM OF THE ANNUAL FIRE PROTECTION SERVICES SPECIAL ASSESSMENT; SETTING THE AMOUNT ASSESSED AGAINST EACH PARCEL OF PROPERTY FOR THE 2011-2012 FISCAL YEAR; PROVIDING FOR THE CONTINUED USE OF THE UNIFORM METHOD OF COLLECTION. The Motion carried on a 5/0 Roll Call vote as follows:

AYES:Commissioners Lewy, London and Ross, Vice Mayor Sanders and Mayor Cooper

NAYS:None

D. A Resolution of the City of Hallandale Beach, Florida, Establishing the Total Sum of the Annual Lot Maintenance and Clean Up Assessment; Setting the Amount Assessed Against Each Affected Parcel of Property for the Calendar Year 2010 Through June 30, 2011; Providing for the Use of the Uniform Method of Collection (Staff: Director of Development Services) (See Backup)

Mayor Cooper opened the Public Hearing.

Fred Burton, property owner at Hallandale Beach, explained the process of property acquisition through the purchase of tax certificates. Furthermore, he expressed his opposition to government entities “taking” properties from owners. Finally, he indicated City properties should be held to the same maintenance standards as private property.

James Tucker, 300 NW 10th St., Hallandale Beach, spoke in regards to the needed maintenance for the property located on the corner of NW 4th Ave. and 10th Street.

Consensus: To direct staff to develop a property maintenance program, based on a rover patrol, that will identify illegal dumping, graffiti and other property maintenance-related issues, and address them expeditiously, and to bring back for City Commission consideration during the September 26, 2011 FY2012 Budget Public Hearing. The Budget Note to be in the amount of $30,000.

Mary Washington, 700 NW 5th Court, Hallandale Beach, expressed her concerns about duplication of social services in the City; furthermore, she stated that she does not agree with the City awarding funds to outside agencies duplicating the services already being provided by the City.

Linda Cox, 23 NW 3rd St., Hallandale Beach, recommended the City to place its lot maintenance program on a schedule.

Seeing no other speakers, Mayor Cooper closed the Public Hearings.

MOTIONBY COMMISSIONER LEWY, SECONDED BY COMMISSIONER ROSS, TO ADOPT A RESOLUTION OF THE CITY OF HALLANDALE BEACH, FLORIDA, ESTABLISHING THE TOTAL SUM OF THE ANNUAL LOT MAINTENANCE AND CLEAN UP ASSESSMENT; SETTING THE AMOUNT ASSESSED AGAINST EACH AFFECTED PARCEL OF PROPERTY FOR THE CALENDAR YEAR 2010 THROUGH JUNE 30, 2011; PROVIDING FOR THE USE OF THE UNIFORM METHOD OF COLLECTION. The Motion carried on a 4/1 Roll Call vote as follows:

AYES:Commissioners Lewy and Ross, Vice Mayor Sanders and Mayor Cooper

NAYS:Commissioner London

E. An Ordinance of the City of Hallandale Beach, Florida, Adopting Corrections, Updates and Modifications to the Capital Improvements Element of the Hallandale Beach Comprehensive Plan to Reflect the City's Fiscal Year 2011-2012 Budget; Providing for Conflict and Severability. (City of Hallandale Beach Application #53-11-PA) (First Reading) (Staff: Director of Development Services) (See Backup)

City Manager Antonio provided background information concerning the Item.

Mayor Cooper opened the Public Hearing, seeing no speakers Mayor Cooper closed the Public Hearing.

MOTION BY COMMISSIONER LEWY, SECONDED BY VICE MAYOR SANDERS, TO APPROVE ON FIRST READING AN ORDINANCE OF THE CITY OF HALLANDALE BEACH, FLORIDA, ADOPTING CORRECTIONS, UPDATES AND MODIFICATIONS TO THE CAPITAL IMPROVEMENTS ELEMENT OF THE HALLANDALE BEACH COMPREHENSIVE PLAN TO REFLECT THE CITY'S FISCAL YEAR 2011-2012 BUDGET; PROVIDING FOR CONFLICT AND SEVERABILITY AND TO SET SECOND READING FOR SEPTEMBER 26, 2011, AT 6:00 P.M. The Motion carried on a 4/1 Roll Call vote as follows:

AYES:Commissioners Lewy and Ross, Vice Mayor Sanders and Mayor Cooper

NAYS:Commissioner London

Mayor Cooper recessed the Special City Commission Meeting at 8:31 P.M. and opened the Golden Isles Safe Neighborhood District Board of Directors Special Meeting.

Mayor Cooper closed the Golden Isles Safe Neighborhood Board of Directors Special Meeting at 9:13 P.M. – Refer to Minutes under Golden Isles Safe Neighborhood District Board of Directors.

Mayor Cooper opened the Three Islands Safe Neighborhood District Board of Directors Special Meeting at 9:13 P.M.

Mayor Cooper closed the Three Islands Safe Neighborhood District Board of Directors Special Meeting at 9:30 P.M. – Refer to Minutes under Three Islands Safe Neighborhood District Board of Directors.

Mayor Cooper opened the Community Redevelopment Agency Board of Directors Special Meeting at 9:30 P.M.

Mayor Cooper closed the Community Redevelopment Agency Board of Directors Special Meeting and reconvened the Special City Commission Meeting at 11:21 P.M. – Refer to Minutes under CRA Board of Directors.

  1. COMMISSIONER COMMUNICATIONS - Items not on the Agenda
  1. COMMISSIONER LEWY

Commissioner Lewy had no Communications.

  1. COMMISSIONER LONDON

Commissioner London had no Communications.

  1. COMMISSIONER ROSS

Commissioner Ross had no Communications.

  1. VICE MAYOR SANDERS

Vice Mayor Sanders had no Communications.

Vice Mayor Sanders left the dais at 11:43 P.M.

  1. MAYOR COOPER

Mayor Cooper had no Communications.

  1. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda

Acting City Attorney Dion had no Communications.

  1. CITY MANAGER COMMUNICATIONS - Items not on the Agenda

City Manager Antonio advised the City Commission that the agreement with Core Real Estate Services, Inc. to serve as the listing realtor/agent to coordinate the marketing and sales of the City-owned units at Highland Park Village and to make these units available through the Multiple Listing System (MSL) was about to expire; furthermore he indicated that it was on the best interest of the City to extend the contract for an additional 90 days.

MOTIONBY COMMISSIONER LEWY, SECONDED BY COMMISSIONER ROSS, TO AUTHORIZE THE CITY MANAGER TO EXTEND THE EXISTING AGREEMENT WITH CORE REAL ESTATE SERVICES, INC. TO SERVE AS THE LISTING REALTOR/AGENT TO COORDINATE THE MARKETING AND SALES OF THE CITY-OWNED UNITS AT HIGHLAND PARK VILLAGE AND TO MAKE THESE UNITS AVAILABLE THROUGH THE MULTIPLE LISTING SYSTEM (MSL) FOR AN ADDITIONAL 90 DAYS, AND TO AUTHORIZE THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS. The Motion carried on a 5/0 Voice vote (Vice Mayor Sanders was away from the dais)

City Manager Antonio recommended the City Commission to move forward with the release of a Request for Proposal, in lieu of the Request for Letters of Intent, from the 10 Energy Performance Contracting Companies (ESCOs) approved by the State of Florida for this purpose under Florida Statute Section 489.145.

MOTIONBY COMMISSIONER ROSS, SECONDED BY COMMISSIONER LEWY, TO DIRECT STAFF TO CANCEL THE REQUEST FOR LETTERS OF INTENT AND TO RELEASE A REQUEST FOR PROPOSAL FROM THE 10 ENERGY PERFORMANCE CONTRACTING COMPANIES (ESCOS) APPROVED BY THE STATE OF FLORIDA FOR THIS PURPOSE UNDER FLORIDA STATUTE SECTION 489.145. The Motion carried on a 5/0 Voice vote.

Mayor Cooper recessed the Special City Commission Meeting at 11:47 P.M.

Mayor Cooper reconvened the Special City Commission Meeting at 11:55 P.M.

MOTIONBY COMMISSIONER LEWY, SECONDED BY COMMISSIONER ROSS, TO CHANGE THE DECEMBER 2011 MEETING DATES AS FOLLOWS: THE CITY MANAGER/CITY COMMISSION WORKSHOP AND SECOND CITY COMMISSION MEETING OF THE MONTH TO BE COMBINED AND HELD DECEMBER 14, 2011, BEGINNING AT 6:00 P.M. The Motion carried on a 5/0 Voice vote (Commissioner London and Vice Mayor Sanders were away from the dais)

Commissioner London and Vice Mayor Sanders were back at the dais at 12:00 A.M.

MOTIONBY COMMISSIONER LEWY, SECONDED BY VICE MAYOR SANDERS, TO CONTINUE THE MEETING TO 12:30 A.M. The Motion carried on a 4/1 Voice vote (Commissioner London voted No)

Consensus: To continue the Beach Concession Services Lease Agreement for North and South Beach, under the existing terms and conditions, with F & K’s Beachside Café, Inc., Frank Tiberio, on a month to month basis until such time a Request for Proposals is released and awarded.

  1. ADJOURN

There being no further business before the City Commission, Mayor Cooper adjourned the Special City Commission Meeting September 15, 2011 at 12:30 A.M.

RESPECTFULLY SUBMITTED,

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Mayor

ATTEST:

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City Clerk

RECORDING SECRETARY:Jim Buschman, City Clerk

APPROVED BY COMMISSION:

SEPTEMBER 14, 20111