MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

Charter School or District: Maynard

CPR Onsite Year: 2011-2012

Program Area: Special Education

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 09/29/2012.

Mandatory One-Year Compliance Date: 09/29/2013

Summary of Required Corrective Action Plans in this Report

Criterion / Criterion Title / CPR Rating
SE 7 / Transfer of parental rights at age of majority and student participation and consent at the age of majority / Partially Implemented
SE 18B / Determination of placement; provision of IEP to parent / Partially Implemented
SE 29 / Communications are in English and primary language of home / Partially Implemented
SE 32 / Parent advisory council for special education / Partially Implemented
SE 56 / Special education programs and services are evaluated / Partially Implemented
CR 10A / Student handbooks and codes of conduct / Partially Implemented
CR 17A / Use of physical restraint on any student enrolled in a publicly-funded education program / Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 7 Transfer of parental rights at age of majority and student participation and consent at the age of majority / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of student records and interviews with staff members indicated that the district does not consistently inform the student and the parent/guardian one year prior that the educational decision making rights will transfer from the parent/guardian to the student upon the student's 18th birthday. Further, it was evident that the school district does not implement procedures to obtain consent from the student upon reaching the age of 18 to continue the student´s special education program.
Description of Corrective Action:
All students and parents will be notified of the change in decision making rights one year prior to the student's age of majority.
District will obtain consent from students upon reaching the age of 18 to continue student's special education program
Title/Role(s) of responsible Persons:
Jill Greene, Director of Student Services / Expected Date of Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
Procedures on notifying students and parents of the change in decision making rights.
Procedures on obtaining consent from students upon reaching the age of 18 to continue student's special education program.
Training session documented by copy of the agenda, training materials and attendance sheet.
Evidence of change in practice: notification to students and parents prior to students' 17th birthday, and consent obtained from student upon reaching 18 to continue the student's special education program.
Summary of internal monitoring review.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of 6 student records to ensure noncompliance has been corrected. If review indicates noncompliance, the district will conduct a root cause analysis to determine any additional corrective action that needs to occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 7 Transfer of parental rights at age of majority and student participation and consent at the age of majority / Corrective Action Plan Status: Approved
Status Date:12/07/2012
Basis for Partial Approval or Disapproval:
The district has provided a description how it will implement with staff training and then monitor via administrative review its process and procedure to ensure that both parents and student receive notice one year prior to the student's turning age 18 in order to prepare for his/her decision making, responsibilities and role upon reaching the age of majority.
The district, through designated staff members responsible, will follow-up with monitoring the additional necessary component of then obtaining consent from the student upon reaching age 18 to continue the student's special education program should the student be the decision maker or share in the decision making process.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a detailed narrative description of its new procedures regarding provision of notice one year prior to parents and students as to the transfer of parental rights and student participation and consent upon reaching age 18. This description must include an oversight and tracking system that enables the district to monitor this process. Please also provide evidence of staff training on these procedures, which will include, but not be limited to relevant memorandum, email correspondence, training/meeting agenda, signed attendance sheets and a sample of training materials on or before January 18, 2013.
Subsequent to the completion of all training activities, submit the results of an administrative review of records for high school students for evidence that parents and students were sent appropriate notice and for those students who have attained age of majority, documentation of consent. Indicate the number of records reviewed, the number found to be compliant, an explanation of the root cause for any continued noncompliance and a description of additional actions taken by the district to address any identified noncompliance. Please submit this to the Department on or before April 30, 2013.
Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names, grade level and age for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and their
signature(s).
Progress Report Due Date(s):
01/18/2013
04/30/2013

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MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Maynard CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 18B Determination of placement; provision of IEP to parent / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of student records, staff interviews and parent surveys indicated that although parents/guardians are provided with a summary of agreements at the end of the IEP meeting, in most instances there is a delay in excess of two calendar weeks before the district provides the parent with two (2) copies of the proposed IEP and proposed placement along with the required notice.
Description of Corrective Action:
Following all IEP meetings and parent receipt of meeting summary at the end of the meeting, proposed IEP and proposed placement along with the required notice will be provided to parents within two weeks of meeting date.
Title/Role(s) of responsible Persons:
Jill Greene, Director of Student Services / Expected Date of Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
Procedures on provision of IEP to parent.
Procedures on IEP process timelines.
Training session documented by copy of the agenda, training materials and attendance sheet.
Evidence of change in practice: IEP will be provided to parents within two weeks of meeting date.
Summary of internal monitoring review.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of 6 student records to ensure noncompliance has been corrected. If review indicates noncompliance, the district will conduct a root cause analysis to determine any additional corrective action that needs to occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 18B Determination of placement; provision of IEP to parent / Corrective Action Plan Status: Approved
Status Date:12/07/2012
Basis for Partial Approval or Disapproval:
The district has developed an internal oversight and tracking system to ensure that parents/guardians in receipt of a meeting summary at the end of the meeting are provided with two (2) copies of the proposed IEP and proposed placement along with the required notice within and not later than two weeks of the Team meeting date.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a detailed narrative description of its new procedures regarding provision of IEP to parent. Please also provide evidence of staff training on these procedures, which will include, but not be limited to relevant memorandum, email correspondence, training/meeting agenda, signed attendance sheets and a sample of training materials on or before January 18, 2013.
Subsequent to the completion of all training activities, submit the results of an administrative review of student records at various levels for evidence that parents were provided with two (2) copies of the IEP with proposed placement and required notice within and no later than two weeks from receipt of summary notes at the conclusion of the Team meeting. Indicate the number of records reviewed, the number found to be compliant, an explanation of the root cause for any continued noncompliance and a description of additional actions taken by the district to address any identified noncompliance. Please submit this to the Department on or before April 30, 2013.
Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names, grade level and age for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and their
signature(s).
Progress Report Due Date(s):
01/18/2013
04/30/2013

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MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Maynard CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 29 Communications are in English and primary language of home / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of student records and interviews with staff members demonstrated that communications with parents are not consistently in simple and commonly understood words and are not in both English and the primary language of the home if such primary language is other than English. Further, in instances when the district does provide notices orally or in some other mode of communication that is not written language, the district does not keep any written documentation to demonstrate that it has provided such notice in an alternate manner, of the content of the notice and of the steps taken to ensure that the parent understood the content of the notice.
Description of Corrective Action:
District will communicate with parents in simple and commonly understood words in English and the primary language of the home when the primary language is other than English.
District will collect evidence of written and oral communications.
Title/Role(s) of responsible Persons:
Jill Greene, Director of Student Services / Expected Date of Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
Procedures on communicating to parents when primary language is other than English,
Procedures on collecting documentation of written and oral communications.
Training sessions documented by copies of the agenda, training materials and attendance sheets.
Evidence of change in practice: written and oral communications with parents will be in simple and commonly understood words in English and primary language of the home when the primary language is other than English.
Summary of internal monitoring review.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of 6 student records to ensure noncompliance has been corrected. If review indicates noncompliance, the district will conduct a root cause analysis to determine any additional corrective action that needs to occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 29 Communications are in English and primary language of home / Corrective Action Plan Status: Approved
Status Date:12/07/2012
Basis for Partial Approval or Disapproval:
The district indicated that procedures will be implemented to ensure that when communicating orally with parents whose primary language of the home is not English, simple and commonly understood words will be used and will be in both English and the primary language of the home. Documentation of such oral and other mode of communication will be kept within the student records.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
The district will provide a detailed narrative description of its new procedures regarding oral communications in English and primary language of the home. Please also provide evidence of staff training on these procedures, which will include, but not be limited to relevant memorandum, email correspondence, training/meeting agenda, signed attendance sheets and a sample of training materials on or before January 18, 2013.
Subsequent to the completion of all training activities, submit the results of an administrative review of student records at various levels for evidence that parents were provided with communications in simple and commonly understood words and evidence of such communications documented within the student record. Indicate the number of records reviewed, the number found to be compliant, an explanation of the root cause for any continued noncompliance and a description of additional actions taken by the district to address any identified noncompliance. Please submit this to the Department on or before April 30, 2013.
Please note that when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names, grade level and age for the record review; b) Date of the review; c) Name of person(s) who conducted the review, their role(s), and their
signature(s).
Progress Report Due Date(s):
01/18/2013
04/30/2013

1

MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Maynard CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 32 Parent advisory council for special education / CPR Rating:
Partially Implemented
Department CPR Findings:
Interviews with Parent Advisory Council (PAC) representatives and district staff members indicated that there is no mechanism in place for the PAC to advise the district on matters that pertain to the education and safety of students with disabilities. Further, interviews also indicated that PAC members do not meet with school officials to participate in the planning, development, and evaluation of the school district´s special education programs.
Description of Corrective Action:
District will put in place a formal system for the Maynard SEPAC to advise on matters that pertain to the education and safety of students with disabilities. Formal system will include an annual survey, and summary of survey results shared with parents providing them an opportunity to participate in the planning, development and evaluation of special education programs.
Title/Role(s) of responsible Persons:
Jill Greene, Director of Student Services / Expected Date of Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
Procedures for the Maynard SEPAC advising the district on matters that pertain to the education and safety of students with disabilities, and PAC members meeting with school officials to participate in the planning, development and evaluation of school district special education programs.
Parent survey and results.
Planning session with parents documented by copy of the agenda and materials.
Evidence of change in practice: Copy of annual survey, summary of survey results, agendas and related materials.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of procedures and survey development, implementation and evaluation. If review indicates noncompliance, the district will conduct a root cause analysis to determine any additional corrective action that needs to occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 32 Parent advisory council for special education / Corrective Action Plan Status: Approved
Status Date:12/07/2012
Basis for Partial Approval or Disapproval:
The district has presented a detailed description of its plans to ensure that the SEPAC has the opportunities to meet with school officials pertaining to the education and safety of students. The SEPAC will also participate in the planning, development and evaluation of the school district programs by meeting with school officials in a formalized manner, with set meeting dates and agenda.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Please submit a copy of the schedule and agenda of PAC meetings for the 2012-13 school year and indicate how the PAC will have opportunities to advise the school district on matters that pertain to the education an safety of students. Please submit this to the Department on or before January 18, 2013.
Please submit copies of the annual survey, along with the summary of results and improvement plan, SEPAC and school official meeting date, agenda, and outcomes on or before April 30, 2013.
Progress Report Due Date(s):
01/18/2013
04/30/2013

1

MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Maynard CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 56 Special education programs and services are evaluated / CPR Rating:
Partially Implemented
Department CPR Findings:
Interviews with staff members and documentation demonstrated that there is no process or system in place to ensure that the district's special education programs and services are evaluated regularly.
Description of Corrective Action:
District will develop procedures regarding the process/system for the annual review of special education program and services. Procedures will include a timeline of process as well as guidelines on selecting programs/services to evaluate.
Title/Role(s) of responsible Persons:
Jill Greene, Director of Student Services / Expected Date of Completion:
04/30/2013
Evidence of Completion of the Corrective Action:
Procedures regarding the process/system for the annual review of special education program and services.
Program evaluation(s) for school year 2012-2013.
Description of Internal Monitoring Procedures:
District will conduct an administrative review of procedures and program evaluation development and implementation. If review indicates noncompliance, the district will conduct a root cause analysis to determine any additional corrective action that needs to occur.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 56 Special education programs and services are evaluated / Corrective Action Plan Status: Approved
Status Date:12/07/2012
Basis for Partial Approval or Disapproval:
The district has proposed an annual process for reviewing special education programs and services.
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Provide the district's process/system for the annual review of special education program and services, including the timeline(s) of process and the guidelines on selecting programs/services to evaluate by January 18, 2013.
Progress Report Due Date(s):
01/18/2013

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