SAINT LEO UNIVERSITY

MASTER KEY POLICY & CONTRACT

One of the responsibilities of being a Residence Life Staff Member is having a master key to use in emergency or lock-out situations. It is important that you use your master key in a professional manner. With this in mind, the following are guidelines for master key use:

  1. A Master key is defined as the actual Master key or the key accessing the lockbox where the Master key is stored. Master keys are for your own professional use. They may not be loaned to anyone under any circumstances. Loaning out your key will result in personnel action and could be grounds for termination.
  2. Some appropriate times for using your master key are: lock-outs and emergencies. Inappropriate uses include opening a student’s room without permission. Unless it is a life or death emergency, you should not unlock and enter a student’s room without their permission prior to consulting with the Assistant Director, Associate Director or Director of Residence Life. Unauthorized entry into a student’s room will result in personnel action and could be grounds for termination.
  3. Losing or having a master key stolen compromises the security of all residence halls and may mean that all doors would have to be re-cored. Because of the serious consequences of a lost key, you are to limit the use of the key to Residence Life business and are not to carry this key with you or use it in place of your room key. A master key should be kept in a safe/hidden place in your room and returned immediately after use. The fine for a lost/stolen master key is a minimum of $250 or rekeying the entire facility at your expense and personnel action. A lost/stolen/missing master key must be reported to Professional Staff immediately. A lost/stolen/missing master key will result in personnel action and could be grounds for termination.
  4. Having a master key is a responsibility of being a Residence Life Staff Member; when you complete your tenure as a staff member you must turn in your master key promptly. Failure to do so will result in a minimum of $250 fine or rekeying the entire facility at your expense.

I have read the above guidelines and understand my responsibilities. Additionally, I understand that I could be held responsible for the restitution of the cost of re-coring doors in addition to the fine.

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Printed Name of Residence Life Staff Academic Year

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Signature of Residence Life StaffCodes/Descriptions of Keys Issued

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Date Keys IssuedDate Keys Returned