State Testing Apportionment Information Report Waivers

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California Department of Education
Executive Office
SBE-005 General (REV.08/2014) / ITEM #W-15

CALIFORNIA STATE BOARD OF EDUCATION

MARCH 2016 AGENDA
General Waiver
SUBJECT
Request by two local educational agencies to waive the State Testing Apportionment Information Report deadline as stipulated in the California Code of Regulations, Title 5, Section 11517.5(b)(1)(A), regarding the California English Language Development Test; or Title5, Section 1225(b)(3)(A), regarding the California High School Exit Examination; or Title 5, Section 862(b)(2)(A) prior to February 2014, regarding the Standardized Testing and Reporting Program; or Title 5, Section 862(b)(2)(A), regarding the California Assessment of Student Performance and Progress System.
Waiver Numbers:
Morgan Hill Unified School District2-11-2015
Ravenswood City Elementary School District23-10-2015 /

Action

Consent

SUMMARY OF THE ISSUES

State regulations for the California English Language Development Test (CELDT), the California High School Exit Examination (CAHSEE), the Standardized Testing and Reporting (STAR) Program, and the California Assessment of Student Performance and Progress (CAASPP) each include, as a condition to be eligible for apportionment reimbursement, an annual deadline for the return of a certified State Testing Apportionment Information Report for prior year testing.

The local educational agencies (LEAs) filing for this waiver request missed the regulatory deadline for one or more State Testing Apportionment Information Report(s) for the 2013–14school year.

Authority for Waiver:Education Code (EC) Section 33050

RECOMMENDATION

Approval Approval with conditions Denial

The California Department of Education (CDE) recommends that the state regulatory deadline for submission of the StateTesting Apportionment Information Reports be waived for the LEAs and school year(s) shown on Attachment 1.

SUMMARY OF KEY ISSUES

Each fall, the CDE develops separate State Testing Apportionment Information Reports for the CELDT, CAHSEE, and CAASPP compiled from data produced by the testing contractors. STAR reports were developed and distributed from 1998 to 2013. The reports include the amount to be apportioned to the LEA based on the number of pupils tested during the previous school year. The CDE distributes the reports to the LEAs. State regulations require each LEA to certify the accuracy of the report by returning a signed report to the CDE by the regulatory deadline.

CDE staff verified that these LEAs submitted reports after the deadline and are required to submit a waiver as a condition to receive the applicable apportionment reimbursement.

Demographic Information:

Morgan Hill UnifiedSchool District has a student population of 1,200 and is located in a suburban area of Santa Clara County.

Ravenswood City Elementary School District has a student population 2,685 and is located in an urban area of San MateoCounty.

Because this is a general waiver, if the SBE decides to deny the waiver, it must cite one of the seven reasons in EC 33051(a), available at

SUMMARY OF PREVIOUS STATEBOARD OF EDUCATION DISCUSSION AND ACTION

The State Board of Education (SBE) has approved all previous LEA requests to waive the State Testing Apportionment Information Report deadline since deadlines for submission of the State Testing Apportionment Information Reports were added to the California Code of Regulations (CCR).The SBE Waiver Policy 08-#:State Testing Apportionment InformationalReport Deadline is available at

FISCAL ANALYSIS (AS APPROPRIATE)

If these waivers are approved, these two LEAs will be reimbursed for the costs of the CELDT or CAHSEE Program for the 2013–14school year. Total costs are indicated on Attachment 1.

ATTACHMENT(S)

Attachment 1:Local Educational Agencies Requesting Waiver of State Testing Apportionment Information Report Deadline(1 Page)

Attachment 2:Morgan Hill Unified School District General Waiver Request 2-11-2015 (1 Page). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 3:Ravenswood City Elementary School District General Waiver Request

23-10-2015 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

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State Testing Apportionment Information Report Waivers

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Local Educational Agencies Requesting Waiver of State Testing Apportionment Information Report Deadline

Waiver Number / Local Educational Agency / Period of Request / Test Report(s) Missing / Report(s) Submitted / School Year(s) / Reimbursement
Amount / Union
Position
2-11-2015 / Morgan Hill Unified School District / Requested:
July 1, 2013 to
June 30, 2014
Recommended:
July 1, 2014 to
December 31, 2014 / California High School Exit Examination / Yes / 2013–14 / $3,601.28 / Support
23-10-2015 / Ravenswood City Elementary School District / Requested:
July1, 2014 to
December 31, 2014
Recommended:
July 1, 2014 to
December 31, 2014 / California English Language Development Test / Yes / 2013–14 / $13,425.00 / Support

Created by the California Department of Education

January 8, 2016

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State Testing Apportionment Information Report Waivers

Attachment 2

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 4369583Waiver Number: 2-11-2015Active Year: 2015

Date In: 11/5/2015 10:33:24 AM

Local Education Agency: Morgan Hill Unified School District

Address: 15600 Concord Cir.

Morgan Hill, CA95037

Start: 7/1/2013End: 6/30/2014

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CAHSEE

Ed Code Section: 5 CCR 1225(b)(2)(A)

Ed Code Authority: Education Code Section 33050, 862(c)(2)(A)

Ed Code or CCR to Waive: CAHSEE – CCR, Title 5, [Section 1225(b)(2)(A) …postmarked by December 31…]

Outcome Rationale: The circumstances that brought about the request was due to a transition of a new LEA who reports this information annually. As a result, the deadline was missed for the routine reimbursement of CAHSEE administration expenses.

Student Population: 1200

City Type: Suburban

Public Hearing Date: 10/20/2015

Public Hearing Advertised: Public Agenda

Local Board Approval Date: 10/20/2015

Community Council Reviewed By: District governing board

Community Council Reviewed Date: 10/20/2015

Community Council Objection: N

Community Council Objection Explanation:

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Attachment 2

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Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Mr.GlenWebb

Position: Director of Curriculum, Instruction and Assessment

E-mail:

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Attachment 2

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Telephone: 408-201-6072

Fax: 408-201-6077

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Attachment 3

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California Department of Education

WAIVER SUBMISSION - General

CD Code: 4168999Waiver Number: 23-10-2015Active Year: 2015

Date In: 10/27/2015 11:21:42 AM

Local Education Agency: Ravenswood City Elementary School District

Address: 2120 Euclid Avenue

East Palo Alto, CA94303

Start: 7/1/2014End: 12/31/2014

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CELDT

Ed Code Section: CCR, Title 5, Section 11517.5(b)(1)(A)

Ed Code Authority: 33050

Ed Code or CCR to Waive: CELDT – CCR, Title 5, [ Section 11517.5(b)(1)(A) …postmarked by December 31…]

Outcome Rationale: There was a transition in personnel and the form was never submitted by former Assessment Data Coordinator. Funds are needed to continue providing resources to the district's EL population.

Student Population: 2685

City Type: Urban

Public Hearing Date: 10/22/2015

Public Hearing Advertised: Through the board agendas and the district webpage and postings in different community locations

Local Board Approval Date: 10/22/2015

Community Council Reviewed By: Board Members

Community Council Reviewed Date: 10/22/2015

Community Council Objection: N

Community Council Objection Explanation:

Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Dr. Gloria Hernandez-Goff

Position: Superintendent

E-mail:

Telephone: 650-329-2800 x60110

Fax: 650-322-9454

Bargaining Unit Date: 10/28/15

Name: Ravenswood Teachers Association

Representative: Ronda White

Title: Union President

Position: Support

Comments:

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