MAPPING OF UNIVERSITY POLICY AND PRACTICE ON ADMISSIONS AGAINST THE QAA CODE ON ADMISSIONS

SECTION: 10

QAA CODE OF PRACTICE PRECEPT

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UNIVERSITY COMMENTARY

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General principles

1
Institutions have policies and procedures for the recruitment and admission of students to higher education that are fair, clear and explicit and are implemented consistently. / University Admissions Policy and Procedures available through the website, which have been approved by Academic Board
2 / 2
Institutions' decisions regarding admissions to higher education are made by those equipped to make the required judgements and competent to undertake their roles and responsibilities. / Training for those making decisions centrally is ongoing.
Annual training is given to all involved in the admissions process
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Recruitment and selection

3
Institutions' promotional materials and activities are accurate, relevant, current, and accessible and provide information that will enable applicants to make informed decisions about their options. / A clear and informative prospectus and website are produced/updated centrally to ensure consistency, quality and conformity to brand.
All publicity material must be checked by Marketing and/or Admissions prior to use
4 / 4
Institutions' selection policies and procedures are clear and are followed fairly, courteously, consistently and expeditiously. Transparent entry requirements, both academic and non academic, are used to underpin judgements made during the selection process for entry. / Selection policy is stated on the website
Working with Faculties to ensure that there is clear guidance underpinning all decision making.
5 / 5
Institutions conduct their admissions processes efficiently, effectively and courteously according to fully documented operational procedures that are readily accessible to all those involved in the admissions process, both within and without the institution, applicants and their advisers. / All policies and procedures are available for scrutiny through our website.
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Information to applicants

6
Institutions inform applicants of the obligations placed on prospective students at the time the offer of a place is made. / Applicants are provided with a link to the Admissions Policy and University rules and regulations.
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Institutions inform prospective students, at the earliest opportunity, of any significant changes to a programme made between the time the offer of a place is made and registration is completed, and that they are advised of the options available in the circumstances. / Following UCAS standard procedures ensures that applicants are processed through a clear and transparent route should there be changes/withdrawal of a course
8 / 8
Institutions explain to applicants who have accepted a place the arrangements for the enrolment, registration, induction and orientation of new students and ensure that these arrangements promote efficient and effective integration of entrants fully as students. / This is provided through linked information on the website, managed by Registry and Student Advice team.
9 / 9
Institutions consider the most effective and efficient arrangements for providing feedback to applicants who have not been offered a place. / There is a comprehensive Feedback policy available through the website.
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Complaints and appeals

10
Institutions have policies and procedures in place for responding to applicants' complaints about the operation of their admissions process and ensure that all staff involved with admissions are familiar with the policies and procedures. / Details of the complaint procedures which runs parallel to that of the enrolled students procedure can be found on the website
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Institutions have policies in place for responding to applicants' appeals against the outcome of a selection decision that make clear to all staff and applicants whether, and if so, on what grounds, any such appeals may be considered. / The Admissions Policy covers these issues.
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Monitoring and review of policies and procedures

12
Institutions regularly review their policies and procedures related to student admissions to higher education to ensure that they continue to support the mission and strategic objectives of the institution, and that they remain current and valid in the light of changing circumstances. / Admissions Policy and procedures are reviewed on an annual basis, with submission to Academic Board where appropriate.
Review of the Admissions function is also made during the Annual Report which is submitted to Academic Board

QA Reference:SRA4

Maintained by:Admissions and Marketing

Last Update:January 2011