DEVON HOCKEY UMPIRES ASSOCIATION
MANAGEMENT COMMITTEE MEETING
DATE:23rdOctober 2017
TIME:7.30pm
VENUE:The Dolphin Inn, Bovey Tracey TQ13 9AL
PRESENT:
Pete Hammond (PH)*, Richard Hill (RH), Denise Aplin (DA), Matt Reynolds (MR), Jackie Brooks (JB), Jamie Oxley (JO), Sam Tallowin (ST),Neil Foster(NF),Paul Earnshaw (PE)
*PH chaired the meeting in the absence of BW.
1. APOLOGIES
Jon Drew (JD), Bob Whitell (BW), Graham Woolcock (GW), Jenny Khong (JK), Sue Sharland (SS)
2. MINUTES FROM LAST MEETING:
Held on: 14th August 2017
Proposed:Pete Hammond
Seconded:Matt Reynolds
3. MATTERS ARISING FROM MINUTES
There were no matters arising from the Minutesof the previous meeting.
4. REPORTS FROM COMMITTEE MEMBERS AND CHAIRS OF
SUB- COMMITTEES
- Secretary:
Nothing to report.
- Treasurer:
-One club still has not paid for the second-half of last season (Plymouth University)
-The Mens Pre-season Tournament was abandoned at around mid-day on the Sunday…a question was asked as to whether we should refund in full or part the clubs who attended .It was agreed to give these clubs a free entry into next year’s tournament.
-Keith has contacted Jackie asking can he destroy his card he holds.Bob and Peter have not had any contact with Lloyds Bank.Jackie is following this up and as a consequence Keith Dingle remains as the second signatory.
Action:JB to chase up Lloyds Bank regarding confirmation of new signatories.
- Membership Secretary:
Report attached by DA
- Chief Coach:
PH reported that most on-going matters are in hand.There was not a meeting of the SCC as Graham and Martyn were not available.PH will be communicating with SCC members ‘via email’.
PH is arranging an Umpire Development Eveningin Exeter on Sunday 16th December …details to be sent out shortly.
- Level 1 Umpires Course Coordinator:
-The course, tutored by PH, on Sunday 22ndOctober went well with 15 candidates. This venue for this course had to be re-arranged at short notice after Marjons, the planned venue became not-available during the preceding week. The course was re-scheduled to go ahead at Mount Kelly College, Tavistock. BW asked for Mount Kelly staff / Tavistock HC to be acknowledged for their help in helping him to manage this late change.
-The course taking place at Exeter University on Sunday 5th November has only 8 registered at the moment.BW is sending out reminders.
A discussion took place as to whether we should still run the courses if we don’t have the required numbers and if DHUA would be willing to subsidise the funding short fall.
Action: BW/PH to enquire with England Hockey regarding costings
- Appointments Secretary:
GW cannot at the moment appoint for November until West have done their appointments which have now been done. GW/PH are looking at the appointments on Wednesday and will be published soon after this.
- BUCS Appointments Secretary:
BW reported that there had been some difficulties in appointing to Wednesday afternoon games in Plymouth (fewer umpires from that area available,timings of games and use of a number of venues were factors in making life difficult!).
BW/PH held a purposeful meeting with University of Exeter officers re improving the partnership and developing umpires. The Club is making a good effort and they are now adding to their active umpires list and receiving mentoring/coaching/assessments.
- Youth Umpiring:
RH explained that he ran an Introduction to Umpiring -type course as a trial for the South Dartmoor School Sports Partnership. It went well with 16 attending.
Action: RH to look at running more courses in schools like the In2Hockey courses and to contact SGOs and see if we can do this within different of the county.
Action: RH to investigate possibilities for obtaining Young Umpires shirts, etc.
- Disciplinary officer:
ST reported back to the Committee re recent cases.
ST was asked to contact BW re some aspects of concern related to these.
- DHA Representative Report:
Nothing to report
- Devon Forum Representative:
The last meeting was held jointly with DHUA UDO Annual Meeting on the 13th October. PH explained it was a well-attended meeting and some important matters were discussed and clarified.
- West Representative:
Nothing to report next meeting in December
- Webmaster:
-The requested upgrades have been actioned.
-MR reported problem with indoor competitions. These cannot be entered as required. This issue has been reported to Tex. Also, there have been some difficulties encountered in the Personal Areas and once again reported to Tex in the hope of securing an improvement.
-GW/MR have received phone calls from clubs requesting umpire numbers for completion of team sheets.
-Club agreements are to be reviewed at Christmas.
BW asked the acting–chair to thank Matt for all his hard work in trying to improve the website and upgrade the Club Agreement.
5. OTHER BUSINESS:
- Outcomes from UDO meeting:
-There was good discussion/debate during the evening.
One outcome was with regard to the possibility of reducing the range in charges made according to allocated status. It was agreed that this should be followed up as a part of preparing for the future administration of the Club Agreement.
-A discussion took place regarding the Umpire Developer course…what is it about and what is it used for and what could it be used for ?
Action:PH/GW to plan informal coaching on games.
-Spectators: Question raised re where the spectators should be on match days.Clubs agreed it would be good practice for spectators be on the opposite side of the pitch to the players and coaches.
- South West Colleges Tournament 8th & 22nd November
BW has sent out information to umpires for these tournaments and will appoint from those who are available.
- The Club Agreement
Local agreements are being trialled in Plymouth where clubs help each other out with umpiring each club’s games. A discussion took place regarding this possible development.
Action:MR to send to other areas to obtain feedback.
- Pre-planning re our involvement in Summer Leagues 2018:
decided to defer to next meeting.
- Audit of website content:
It has been noted that there are many documents requiring an update.
It is important thatwe have a website which is up to date and current.
It was suggested that BW/PH look at the areas on the DHUA part of the website and to assign each area to a committee member to look after and put a review date on each one.Note: MR requested that documents for inclusion on the website should be submitted in Word.
- Pre-season Tournament:agreed that we should include on the Entry Form information all details outlining procedures covering any need to cancel or abandon the tournament on the day.
- We need to remind clubs to get their umpire feedback done on the website as soon as possible.
Action: BW to send a reminder to all clubs
- BW/PH met with David Elworthy from England Hockey. He was very happy with DHUA and was singing our praises and asked if we would consider offering support to other HUAs on certain matters.
- Headsets: PH has more headsets and has distributed some already
The policy is to give these to umpires who are on the neutral pool.PH will oversee the supply.
Further discussion took place about how clubs can obtain headsets.Would DHUA be able to subsidise the cost of these in any way?
Actions: DHUA to look at criteria for clubs to be able to obtain a headset.Committee to consider subsidy as a possible incentive for Clubs.
- PH showed a shirt that we could consider as social wear for DHUA members.Committee members present were not convinced on the shirt.
6. Dates for future meetings:
The next Management Committee Meeting is scheduled for Monday 15th January 2018.
Other dates for the year are:
- 5th March 2018
- 14th May 2018Pre-AGM Meeting
- 16th May 2018 AGM
All meetings to be held at the Dolphin Inn, Bovey Tracey
Meeting closed at 21.19pm
Membership Secretary’s Report to DHUA Committee
23rd October 2017
Assessed Umpires
Rob Ware – Tiverton
John Lilley - Ashmoor
Claire Guard – K&Salcombe
Maggie Heal – S&O
Samuel Gray U18 – Marjon
Transfers
In – Mark Ross (inactive) from Middlesex to ECVH
In – Michael Lewis (Plymouth Univ) – awaiting reply
U21 & U18
The website on 1st June and every so often throws up all those that need to change age groups. Duly amended.
Activity Sweep for 16/17
Inactives:-
Tancock – Ashmoor
Shute – Exe
Hodgson – ECVH
Isca - Hutchings, Norman, Jackson, Tollafield, Claxton, Palfrey, Laxon, Tremlett, Jenkins, Gelder, Gelder, Skinner and Starling
OPM – Large, Chalmers
Plym Valley – Smith and Stanton
East Devon – Evans
Honiton – Stone
Okehampton Columbines– Jones and Sim
Marjon – Aked and Neve
PGSOB – N Triscott, Van Bevern and Wood
S & O – Baker, Jolly and Posta
Taw Valley – Smith and Keeley Jones
Teign – Dallas and Robinson
Torbay Ladies – Bremner
Plymouth Univ – Chappell, Visser, Ives and Maggs
Exeter Univ Women – Hyde, Sands and Morganti
Exeter Univ Men – Bannister, Childs, Dudley, Manton-Jones, Bryans, Clarke, Cole, Dawson Elder, Georgevic, Richards, Roberts, Rose, Sharples, Simmons, Speller, Van Zijl, Watson and Wright
Others - Stannard
Have awarded the active status to several with mitigating circumstances
Rulebooks 2017
Distributing
Resignations
Angela Baker – Tiverton White Eagles
Margaret Sampson – Tiverton White Eagles
Selection and Coaching Committee
Report to DHUA Committee 14th August 2017
The Committee met prior to the main Committee meeting to discuss our plans and priorities for the season ahead.
Paddy Porter has resigned from the Committee having retired from hockey umpiring – our thanks go to Paddy for everything he has done over many years to further the development of hockey umpires – his input to our discussions and involvement in our plans will be sorely missed.
For this season, the SCC will be made up of the following members:
Pete Hammond – Chief Coach and Chair
Graham Woolcock – L2 coach and fixtures secretary
Martyn Harvey – Umpire Developer and Junior Umpire Representative
Neil Foster – Umpire Developer
Also – our President, Bob Whitell will attend when matters dictate his presence is required.
Each Neutral Panel has a member of the SCC as a named representative
Each Area Panel has a named representative who report to the SCC via the Chief Coach
The website has been updated to show these representatives
The SCC then discussed the membership of the various panels and agreed changes to be implemented prior to the season (PH to update website) and priorities for coaching and assessment for pre-season and the first few weeks of appointments (PH and GW to work together to appoint as appropriate)
The SCC agreed that we would organise development opportunities on matches for all members to attend as well as a specific event for invited umpires 1 before and 1 after Christmas – PH to identify dates and set the ball rolling.
The need for Club Umpire Developers was deemed a priority for this season – PH to set up courses and invite specific clubs to send a delegate and invite specific individuals who have expressed an interest in coaching
The SCC draft action plan was adopted as written (PH to send to the Webmaster for publication)
Meeting Closed.