ASSIST

MAKING CHANGES AFTER SELECTING COMPLETED AND PLACING ON PORTFOLIO

  1. If a school or district has saved a COMPLETED diagnostic, assurance, or plan to the portfolio and has a green check, they must take it off the portfolio before making changes.
  2. To take off a completed diagnostic, assurance, or plan from the portfolio; a school or district must go through the pencil box and uncheck the component and select save. This should take it off the portfolio.
  3. Once it is off the portfolio, a school/district can REOPENthe diagnostic or assurance and make the changes and select complete at the bottom.
  4. To make changes to the goals, a school/district needs to go to the Goals and Plans at the top. They need to select the goal they would like to update (royal blue hyperlink). They should see the parts of the goal. They should select the action button to the right of the part of the goal they would like to change. Once they have made the change, they need to select UPDATE at the bottom of this page.
  5. Once the goals have been changed, they need to go back to the Goals and Plans tab at the top of the page. Once there, they should select PLANS. They will see the plans. They should select the plan that they would like to see with updated goals. They should select that plan, scroll to the bottom and select EDIT PLAN and uncheck the goals that have been changes and select save. Those goals should not appear in the plan. Then they should select the plan again and scroll to the bottom and select EDIT PLAN. AT this point, they should recheck the updated goals and select save.
  6. Once all changes and updates have occurred, return to the portfolio, go through the pencil boxes and select the updated components to your portfolio. Once this is completed, you can re-submit the changed portfolio.

*If the ACIP has been submitted, a district can approve or reopen for changes to be made to the portfolio. It will ask for a comment to explain why it is to be reopened. It can be simply “to make updates.”

*Districts will need to reopen the ACIPs if they would like the schools to make changes to be submitted to them.

*Changes will not be reflected in the PDF if they do not follow the above process.

*Goals and Plans are archived for the year under the HISTORY at the bottom of the portfolio page. This appears after submission with a date. The date is a hyperlink that leads to the PDF of that Portfolio on the date it was submitted. This will validate the submission date. The ALSDE requires one on or before Oct. 30th. A district can require more than one submission date. That decision belongs to the district. Each year a school/district needs to create a new plan for the year even if they select the same goals as the previous year. They should follow the above process for updating goals before saving them to the new plan. Schools and districts should submit for a final time by July 2015 to archive the 2014-2015 portfolio. Please do not be concerned about the past due message if the ACIP is reopened. The submission date under HISTORY will indicate that the plan was submitted and is archived under that date. The information online is current. Older submissions are archived in a PDF.