What: Team trip over Memorial weekend to have fun and compete in Thunder Bay Thunderbolts 40th International Swim Meet.
Open to all Trackers and above.
Indoor 50 meter pool. No minimum times required.
When: Departing at 6:00 am on Friday, May 25, returning about 6:00 pm Monday, May 28.
Where: Meet is held at Canada Games Complex, 420 Winnipeg Ave, Thunder Bay, Ontario, Canada. We will stay at the Victoria Inn, 555 W. Arthur St, Thunder Bay.
How: We plan to travel via Wolfmobile and carpools*.
Swimmers 13 and over may attend without a parent or guardian. 12 and under swimmers must be accompanied by a parent or by a guardian arranged by parent.
*If demand exceeds W-mobile capacity, we may hire a coach bus or add a van.
Cost: Variable depending on package chosen (see attached form).
**All forms and fees due by hand-delivery or mail to Dave Bentz on or before Thursday May 3rd**
Thunder Bay 2012 Registration Form
Swimmer’s Name ______Age_____
Parent’s email(s)______
Home phone______
Cell phone______(parent) ______(swimmer)
13& over Swimmers - Roommate Request(s) (if not staying with parent or guardian):______
12U Swimmers – name of parent or guardian attending:______
Check all that apply to create your trip “ala carte”:
(1) __ $65 Transportation Fee for riding Wolfmobile (includes Subway sandwich, snacks and beverages each way)
(2) __ $40 Meal Plan – For 13 & Over Swimmers Only - includes 3 breakfasts, Friday night pizza, and Saturday night Sports Buffet (chicken pasta, salad, bread & juice)
(3) __ $14/person Saturday night Sports Buffet, for __ no. of persons (this cost is included for those on the Meal Plan)
(4) __$125 Room Charge for three nights stay with room mates
** See alternative Family Lodging Option below
(5) _X_$35 Trip Fee required for each swimmer entered in meet (includes coaches expenses, beverage & dessert at Team Banquet, Monday am donuts, and team spirit “extras” )
(6) _X_$75_ Meet Entry Fee (flat fee for all swimmers)
(7) Total Fees Due from items (1)-(6) above: $ ______
(checks payable to “Great Wolf Swim Team”, due with registration)
Mailing address for forms and fees: The Great Wolf Swim Team, 7218 Aldrich Ct. N. Brooklyn Center, MN 55430. 763-569-4070
Thunder Bay Trip (Cont.)
Family Lodging Option-
$109.99 Canadian per night (plus tax)
Call the Victoria Inn @ 807-577-8481 to reserve a room on your credit card in the Great Wolf Swim Team block, group no. 323680.
Required forms and fees include the following to be hand-delivered or mailed to David Bentz:
· Registration Form
· Meet Entry Form
· Total Fees Due (from line 7 of Registration Form)
· Honor Code of Conduct Form
· Liability and Authorization Form
· Subway Sandwich Order Form (only for persons traveling with team, i.e., Wolfmobile riders)
Additional Details and Information
Saturday Night Sports Buffet (chicken, pasta, salad, bread & juice):
On Saturday night after finals we have a “Sports Buffet” meal arranged at our Hotel for all swimmers on the Meal Plan, and optional for any other swimmers and families. Cost to join is $14 per person (inclusive of tqx and tip).
Sunday Night Team Banquet: Our annual dinner and awards banquet will be held after finals on Sunday night at Kelsey's Restaurant, 805 Memorial Ave. (corner of 8th Ave and Memorial), www.kelseys.ca.
We will have menus and pre-order forms available at the meet, to expedite the service at the restaurant. Checks & gratuity will be settled by individuals with the restaurant at the close of service. The team will provide beverages and dessert.
**Important** Documents needed to cross the border:
· Athletes ages 18 & under traveling with the team may have a birth certificate OR a passport, plus written parental consent (satisfied by the attached Authorization form).
· Children ages 15 & under traveling with family may have a birth certificate OR a Passport.
· Children ages 15 & under traveling with a non-parent guardian additionally require verified written consent of both parents.
· Children ages 16-18 NOT traveling with the team need a Passport.
· All US citizens Age 19 and older need a Passport
· It gets complicated -- For more information visit the US state department website at travel.state.gov.
Additional costs swimmers can expect:
· Purchase of two lunches, Banquet meal, and optional snacks not included in Meal Plan
· (Optional) Recreational activities (e.g., bowling, movies, mini-golf, etc.)
· (Optional) Meet t-shirt
Itineray: A tentative itinerary is attached for reference and will approximate the itinerary for this trip. Adjustments will be made as needed to accommodate session lengths.
Questions?
Ask Alicia at practice or by email, , OR
Email Gena Chapman at .
Tentative Wolfmobile Itinerary May 25-28, 2012
Note: Thunder Bay time is on EST, one hour ahead of us
Friday:
6:00 am Leave SLP High School – DON’T BE LATE!! We cannot
leave cars in school parking lot.
10:00 am Stop at Gooseberry Falls State Park – eat lunch/Subway sandwiches
11:00 pm Back on the road
2:30 pm (TB time) Check in at Victoria Inn (time permitting) OR Take swimmers directly to pool
4:00 pm Warm-ups at Canada Games Complex
5:00 pm Start session 1 of Meet
8:30 pm Dinner - Arrive at Hotel – Pizza dinner at Hotel for swimmers on Meal Plan
Saturday and Sunday:
6:30 – 7 am Wake to breakfast at hotel – Breakfast served for 13U swimmers on Meal Plan
7:10 am 13 and over swimmers leave hotel for prelims
7:30 am 13 and over prelim warm-ups
8:30 am 13 and over start prelims sessions
12:00 pm 12 and under warm-ups
1:00 pm 12 and under session starts
4:40 pm 13 and over swimmers leave hotel for finals
5:00 pm Finals warm-up begins
6:00 pm Finals begin (on Sunday night, 12U swimmers are encouraged to attend)
8:00 pm Group Photo outside at the Canada Complex – ALL ATHLETES
8:30 pm Saturday night Sports Buffet @ Victoria Inn – for all 13U swimmers on Meal Plan AND and 12U swimmers and family member who register to attend
8:30 pm Sunday night Team Banquet & Awards @ Kelsey’s Restaurant – for EVERYONE!!!
Monday:
8:10 am Leave hotel for fun @ pool with diving board and rope swing – All swimmers + siblings invited. Donuts, fruit, juice & milk provided to ALL swimmers on Wolfmobile.
** PACK BEFORE YOU GO!!!**
10:00 am Leave pool to go back to the hotel
11:00 am Leave Hotel for return trip
XX pm ( US time) Stop at the Split Rock Lighthouse state park
XX pm Back on the road
7:00 pm Arrive at Spring Lake Park High School
GREAT WOLF SWIM TEAM
Honor Code of Conduct
The following code is in effect throughout the year. Some of the items refer specifically to team travel. Additionally, anyone who, in the opinion of the coach or coaches, acts in a manner that would interfere with the travel objectives listed below, will be subject to immediate return home (at the expense of the parent and/or swimmer) and other punishments including barring from future travel meets or other competition or dismissal from the team.
GWST may travel as a team to meets and swimmers are expected to behave in an exemplary manner. The reputation of GWST, as well as the other athletes with you, is dependant on your behavior.
The coaching staff holds the final word on any rules, regulations, or disciplinary action.
The consumption or purchase of alcohol, purchase or use of Fireworks, smoking or chewing tobacco, or use of any other illegal drug or substance of any kind will not be allowed, In addition, any team member found or suspected to be in the presence of others (regardless of team affiliation) partaking in any of the above activities will be subject to the same punishments and probable expulsion from GWST.
At no time will male and female athletes be in the same room together with the door closed. This applies to GWST members or members of any other team.
No team meetings may be missed. Be punctual to all meetings and warm-up times.
No team member may be out of their room after the assigned bed time. Permission must be obtained for the coach to leave the room past this time.
Any damages or thievery incurred at a motel or dorm will be at the expense of the swimmers assigned to that room, and further disciplinary action will be taken. No loud or boisterous behavior will be tolerated in the always or public areas, and such behavior should be kept to a minimum in your rooms. Make all long distance calls on a credit card or collect.
All team members will be polite in restaurants and leave a tip. If there has been a problem with the service, see the coach.
Violations of this Honor Code of Conduct may result in a phone call home to inform the parents that the swimmer is being sent home on the next available flight. Expenses for this will be the responsibility of the parent or guardian of the swimmer.
I recognize my responsibility to abide by the rules and requirements of Great Wolf Swim Team that I am representing and I acknowledge that I have received and read.
Swimmer ______Date ______
Parent ______Date ______
06/11/09
Great Wolf Swim Team
Waiver of Liability and Border Crossing Authorization
And Pertinent Information
I, the undersigned parent/legal guardian of the below named child (ren), a minor(s), agree that I and the named child (ren) will abide by the rules of Great Wolf Swim Team (“GWST”), their affiliated organizations and sponsors. Recognizing the possibility of physical injury associated with swimming and traveling to and from swimming programs, activities, or events and in consideration for GWST accepting the named child(ren) for its swimming programs, activities, or events, I hereby release, discharge, and/or otherwise indemnify GWST and their affiliated organizations and sponsors, their employees, associated personnel and officers of GWST, including owners of facilities utilized for the swimming programs, activities or events, against any claim by or on behalf of the named child(ren) as a result of the named child(ren)’s participation in said programs, activities, or events.
As parent/legal guardian of the below named child(ren) in GWST programs, activities, or events, I hereby give my consent for emergency medical care prescribed by a duly licensed Doctor of Medicine and/or Doctor of Dentistry. This care may be given under whatever conditions are necessary to preserve life, limb or well-being of the below named child(ren).
Further, as parent/legal guardian of the below named minor child(ren) I hereby give my legal consent allowing any employee, associate personnel, or any officer of GWST to transport and care for said child(ren) to and from any program, activity, or event associated with GWST, inside or outside of the continental United States.
TODAY’S DATE: ______
NAME OF CHILD: ______
DATE OF BIRTH: ______
NAME OF INSURANCE COMPANY: ______
INSURANCE COMPANY POLICY NUMBER: ______
ADDRESS OF INSURANCY COMPANY: ______
PARENT/LEGAL GUARDIAN HOME PHONE NUMBER: ______
PARENT/LEGAL GUARDIAN CELL PHONE NUMBER: ______
OTHER EMERGENCY CONTACT/RELATION: ______
PARENT EMAIL ADDRESS: ______
LIST ANY MEDICAL OR OTHER CONERNS: ______
(Include medicines/amounts/frequency) ______
PARENT/LEGAL GUARDIAN: (Print Name) ______
PARENT/LEGAL GUARDIAN: (Signature) ______
04/07/11 rev
Thunder Bay Team Trip 2012
Subway Sandwich Order Form
Name: ______
Trip Leg: to from both
(circle to/from or both – please submit separate forms if a different order is requested for each leg of trip)
Please circle selections:
Size
Footlong 6”
Bread
White Wheat Honey Oat Italian Herb & Cheese
Cheese
White American Pepper Jack Cheddar
Sandwich Type (note: cold sandwiches only)
Cold Cut Combo Ham Roasted Chicken Turkey Roast Beef
Spicy Italian Tuna B.L.T. Veggie Delite Other:______
Veggies
Lettuce Tomatoes Spinach Cucumbers Green Peppers Olives
Onions Pickles Banana Peppers Jalapeños
Sauces
Mayo Mustard Honey Mustard Chipotle
Sweet Onion Ranch Oil Vinegar Salt Pepper