Major Memorial Recreation Association Meeting Minutes September 18, 2017

Date: September 18, 2017

In Attendance: Mavis Hoffman, Bailey Kemery, Tyson Kemery, Brandon Zimmer, Christine Zimmer and Greg Cairns.

1)Meeting called to order at 8:00 p.m.

2)The meeting minutes were read by Bailey.

  1. Bailey made a motion to adopt these minutes, Bailey seconded. Motion carried.

3)The treasurer’s report was read by Mavis.

  1. There is total of $103,525.80 total in the two accounts.
  2. Mavis made a motion to adopt these minutes, Bailey seconded. Motion carried.

Old Business

4)Redneck Games

  1. Final Profit from Redneck Games: We still don’t have an official final number as we are waiting on a few outstanding amounts to be paid.
  2. Board Shifts: It was suggested to have shifts for the board to be broken up into morning/day shifts a0nd evening/night shifts to help alleviate the need for everyone to be there at all times.

5)Catering/Caretaking Review: We have completed our catering review and are ready to review it for the October meeting.

6)Basement Floor: The basement has not been finished yet and Greg will follow up with this.

7)Sidewalk Repair: The village has contacted the board about fixing the sidewalk in front of the hall.

8)Maintenance List: We discussed our ongoing maintenance list and decided we need to finish this list before winter and attempt to hold another work bee day. Our list consists of fixing the sidewalk, replacing roof screws, fixing sign beside school, and finishing the wheel chair ramp. We are still deciding on dates.

9)Poker Night: Our poker night will go ahead as planned. We are still looking for some volunteers to deal. The liquor and gaming permits have been applied for and approved. Mavis is purchasing better quality cards for this event.

10)Oktoberfest: We decided to get a caterer for the Oktoberfest to help alleviate some of the workload. We discussed getting a keg again- Greg would look into this.

New Business

11)Fall Fair: The CWL requested use of the hall for a half rate on Saturday October 28th, 2017 for the annual fall fair.

  1. Bailey made a motion to accept this, Tyson seconded. All voted in favour.

12)Fall Supper: the Major Hands at work requested use of the hall for a half rate on Sunday October 22, 2017 for the fall supper fundraiser.

  1. Bailey made a motion to accept this, Christine seconded. All voted in favour.

13)Insurance: The value of the building was increased by 3% automatically to accommodate the inflation. The date for the next redneck games is August 10th, 11th, and 12th 2018 which was needed to be included in our insurance renewal.

14)Newsletter: Christine is going to do a newsletter to advertise these upcoming events.

15)New Events: We decided that we would not plan any future events until after the annual general meeting.

16)The next meeting will be October 9, 2017 at 7:30 p.m.

17)Meeting Adjourned at 9:46 p.m.