MAJIC
Minutes
MAJIC Minutes 2014
Table of Contents
(Click on page number to go directly to minutes for a particular meeting)
January 16, 2014 2
February 13, 2014 6
February 27, 2014 8
March 13, 2014 11
March 27, 2014 14
May 8, 2014 17
May 22, 2014 19
June 5, 2014 22
June 19, 2014 24
August 14, 2014 25
August 28, 2014 28
October 9, 2014 30
November 6, 2014 32
December 4, 2014 35
December 18, 2014 37
38
MAJIC Steering Group Meeting
Agenda
MAJIC Steering Group Meeting
January 16, 2014
√ / Helen Sharratt / Integrated Justice Coordinator / 1. Alaska Court SystemVACANT / 2. Alaska Dept. of Admin, Public Defender
Dr. Brad Myrstol / Director, AJ-SAC / 3. University of AK Justice Center
Angie Rosales / Victim Witness Coordinator / 4. Anchorage Municipal Prosecutor’s Office
√ / Sue Cain / Anchorage Police Department / 5. Anchorage Police Department
√ / Susan McKelvie / Research Analyst / 6. Alaska Judicial Council
√ / Lu Woods / CRIMES Coordinator, Criminal Div. / 7. Alaska Dept. of Law
VACANT / 8. Alaska DOT, Program Development*****
√ / Chief Rick Shell / UAA PD / 9. Alaska Association of Chiefs of Police (AACOP)
√ / Joe Butler / DP Manager / 10. Alaska Dept. of Corrections
Tiffany Thomas &/or Jonathan O’Quinn / Driver’s Services Supervisor
DP Manager / 11. Alaska DOA/Division of Motor Vehicles
Tony Piper / ASAP Program Manager / 12. AK DHSS/Alcohol Safety Action Program (ASAP)
√ / Mark Chahanovich / JOMIS Manager / 13. Alaska DHSS/Division of Juvenile Justice
VACANT / 14. AK DHSS, Public Health, Background Check Unit
Scott Stair/
Shawn / Acting Chief Investigator / 15. Alaska Dept., of Revenue, CIU
VACANT / 16. Alaska DOT, AK Highway Safety*****
Rick Roberts / Lieutenant, AST / 17. Alaska Dept. of Public Safety, AST
Shelly Growden / Elections Systems Manager / 18. Alaska Division of Elections
Carrie Longoria / SAFETY LINKS Program Manager / 19. Municipality of Anchorage (DHHS)
Mark Haines Simeon / Policy and Planning / 20. DHSS, Division of Behavioral Health
OTHER ATTENDEES:
Josh Garcia, DPS
Bob Roper, ACS
Cindy Franklin, MOA
LOCATION / 820 W 4TH Ave., Snowden Bldg / 1st Floor Large Conference Room #126
TELECONFERENCE: / 1-800-768-2983 / CODE: 2640853
Noon to 12:45 p.m.
Bob Roper, ACS provided an overview of the Alaska Court System’s e Filing Project - LYNX (Alaska’s Link to Justice). The LYNX project will move the ACS into a data-centric way of doing business, resulting in mandatory e-filing with significantly reduced paper dependency or .pdf storage, and documents only being reconstructed, using templates and stored data, on demand and only when necessary. The project will comprise of court filings by private attorneys and self-represented litigants, and multiple data exchanges with other governmental agencies.
Bob also provided an overview of the technical architecture requirements for the MOA to ACS GRA Electronic Criminal Charging Document Proof of Concept Project (see Cindy’s report below). The selected architecture was designed, reviewed and approved by the MOA and the ACS project participant teams, approved by their vendors and by SEARCH.
Bob reported that the ACS will use ImageSoft as the e-filing vendor for the ACS’ LYNX project contingent upon ImageSoft’s successful design and implementation of an electronic data exchange of domestic violence protective order information between litigants and the courts in Anchorage, Kotzebue and Kenai as a proof of concept. This proof will test the connection between ImageSoft’s Electronic Filing Service and their Electronic Filing Manager (OnBase), which is designed to manage incoming data and workflow within the ACS. The MOA to ACS proof of concept will test the SEARCH broker’s ability to route criminal charging data from the MOA’s system into the ACS’ system according to the business logic (rules) which will be set up in each agency’s web services.
These two proofs of concepts (MOA criminal charging document and domestic violence cases) are being worked on by the ACS as part of the LYNX program.
Bob explained that the same architecture used for the MOA to ACS criminal charging document proof of concept will be used for the domestic violence proof of concept. The architecture, which uses the SEARCH broker as the intermediary for the MOA to ACS proof of concept provides an alternative route for sending data to the ACS. This route will also be designed according to national standards. The National Center for State Courts approves of the simplicity of the architecture, its compliance with the GRA, and the provision of an additional option for routing data to the ACS besides use of the SEARCH broker for the MOA proof of concept.
The SEARCH broker is being provided to demonstrate GRA methodology for the Criminal Justice Information Advisory Board. Bob explained that while this broker design could possibly be selected as a statewide broker, it could also be replaced following the proof of concept with a different solution – that is the value of the GRA. For now, the SEARCH broker is being put into place for demonstration purposes. A decision whether to move into production will be made depending on the outcome of the proof of concept.
Bob reported that in the meantime, the ACS is working with SEARCH and the Department of Administration (DOA) to set up the hosting necessary for the broker with DOA.
Cindy added that just as the MOA to ACS proof of concept is part of the larger LYNX project it is also part of a larger MOA project. The MOA hopes to implement a new e discovery module in JustWare around April of this year. If the grant does not get approved, there may be delays in the MOA being able to program the API work for the proof of concept because MOA programmers will be working on the e discovery launch. The group discussed the competitive nature of the grant and hoped that this project is selected so we have the benefit of the technical assistance as a resource.
12:45 to 1:15 p.m.
Cindy Franklin, Bob Roper and Helen provided a status report on the data model for the MOA to ACS GRA Electronic Criminal Charging Document Proof of Concept Project.
Selected by MAJIC in August 2013 and endorsed by the Criminal Justice Information Advisory Board (CJIAB) on September 25, 2013, the project got underway in late November and December 2013 with the development of a data model for the proof of concept exchange, and the submission of a grant application to SEARCH for $50,000 and technical assistance for the project.
Cindy reported that we are waiting to hear whether we will be awarded the grant.
Helen explained that the next step is to review the data model for completeness. If we get the grant, SEARCH will assist with the development of the technical specifications using the National Information Exchange Model (NIEM) once the project participants approve the data model as being complete and accurate.
Cindy reported that the MOA is going to contract out the programming needed to send the criminal charging document data from JustWare to the broker. This will be done via the application program interface (API) that the MOA already owns. The API will facilitate the link up process to the broker for onward transmission of criminal charging data to the ACS. (APIs are protocols and tools for building software applications which make it easier to develop a particular program by providing the necessary building blocks).
Cindy and Joe Butler, DOC attended the Criminal Justice Information Advisory Board (CJIAB) meeting held on December 17, 2013 and provided updates. Joe Mannion and Cindy Franklin updated the CJIAB on the MOA to ACS proof of concept status. Joe Butler reported that the fingerprinting work group will be reconvened and that DOC has been working with DPS on this issue. The governance agenda item was continued until the next meeting, which will be sometime in April because John Skidmore, DOL was not available to present.
The CJIAB minutes can be found at http://akmajic.org/ under the “Affiliations” tab. A link is also provided to the CJIAB page on the DPS website.
Announcements
Joe Butler was happy to report the successful relocation on January 16, 2014 of the entire DOC IT infrastructure - all servers and the ACOMS database – to the new ETS data center. ACOMS came offline at 7 a.m. and was up and running at the new location by 11:30 a.m. The servers had been competing with approximately 300 users at the Anchorage Correctional Center. Joe also reported that DOC is in the pre-award phase of an electronic health records system and that DOC will be talking to SEARCH about using GRA for ACOMS data exchanges.
Joe recommended that we invite other states to present at MAJIC on their criminal justice information systems. There was general agreement that this would be of interest at this time. Helen will work on this. Suggestions included the Open Justice Broker Consortium. Helen will contact SEARCH on the OJBC and also other states.
Next Meeting: February 13, 2014
MAJIC Steering Group Meeting
February 13, 2014
√ / Helen Sharratt / Integrated Justice Coordinator / 1. Alaska Court SystemVACANT / 2. Alaska Dept. of Admin, Public Defender
Dr. Brad Myrstol / Director, AJ-SAC / 3. University of AK Justice Center
Angie Rosales / Victim Witness Coordinator / 4. Anchorage Municipal Prosecutor’s Office
Sue Cain / Anchorage Police Department / 5. Anchorage Police Department
Susan McKelvie / Research Analyst / 6. Alaska Judicial Council
√ / Lu Woods / CRIMES Coordinator, Criminal Div. / 7. Alaska Dept. of Law
VACANT / 8. Alaska DOT, Program Development*****
Chief Rick Shell / UAA PD / 9. Alaska Association of Chiefs of Police (AACOP)
√ / Joe Butler / DP Manager / 10. Alaska Dept. of Corrections
Tiffany Thomas &/or Jonathan O’Quinn / Driver’s Services Supervisor
DP Manager / 11. Alaska DOA/Division of Motor Vehicles
Tony Piper / ASAP Program Manager / 12. AK DHSS/Alcohol Safety Action Program (ASAP)
√ / Mark Chahanovich / JOMIS Manager / 13. Alaska DHSS/Division of Juvenile Justice
VACANT / 14. AK DHSS, Public Health, Background Check Unit
Scott Stair/
Shawn / Acting Chief Investigator / 15. Alaska Dept., of Revenue, CIU
VACANT / 16. Alaska DOT, AK Highway Safety*****
Rick Roberts / Lieutenant, AST / 17. Alaska Dept. of Public Safety, AST
Shelly Growden / Elections Systems Manager / 18. Alaska Division of Elections
Carrie Longoria / SAFETY LINKS Program Manager / 19. Municipality of Anchorage (DHHS)
Mark Haines Simeon / Policy and Planning / 20. DHSS, Division of Behavioral Health
OTHER ATTENDEES:
Josh Garcia, DPS / Mark Perbix, SEARCH
Tim Larrabee, DPS / Marcuss Anderson, DHSS
Brenda Axtell, ACS
Jill Sobottka, ACS
Cindy Bole, ACS
Alan McKelvie
Jesse Park, HIJIS
Gary Lee, DPS
LOCATION / 820 W 4TH Ave., Snowden Bldg / 1st Floor Large Conference Room #126
TELECONFERENCE: / 1-800-768-2983 / CODE: 2640853
Noon to 1:15 p.m.
Mark Perbix from the National Consortium for Justice Information and Statistics (SEARCH) provided information regarding the Open Justice Broker Consortium (the OJBC) including history, purpose, governance, advantages, challenges, current membership, progress and future plans.
Helen forwarded Mark’s power point (below) to MAJIC members following the meeting.
Mark explained that the OJBC uses open source software tools (freely available) and has been established as a non-profit providing broker services to member states. Members collaborate to develop software to facilitate information sharing. States have their own governance structures and join the OJBC to leverage GRA and NIEM conformant technologies to make connections for the movement of data between systems using the broker. The goal of the OJBC is to reduce cost, and increase the speed of developing integrated justice capabilities.
The OJBC currently has three members – Hawaii (2011), Maine (2011) and Vermont (2013). The Consortium is a non-profit organization separate from SEARCH, but resources available to members are from the same pool as those used by SEARCH to provide technical assistance to eligible projects. E.g. the assistance SEARCH is currently providing to the MOA and ACS for the proof of concept project to demonstrate the use of GRA standards for an exchange of criminal charging document data. OJBC members pay annual dues, currently $85,000, which covers 500 hour for development and maintenance by three dedicated programmers. These exchanges can be shared and adapted for re-use by other members.
Next Meeting: February 27, 2014
MAJIC Steering Group Meeting
February 27, 2014
√ / Helen Sharratt / Integrated Justice Coordinator / 1. Alaska Court SystemVACANT / 2. Alaska Dept. of Admin, Public Defender
Dr. Brad Myrstol / Director, AJ-SAC / 3. University of AK Justice Center
Angie Rosales / Victim Witness Coordinator / 4. Anchorage Municipal Prosecutor’s Office
Sue Cain / Anchorage Police Department / 5. Anchorage Police Department
√ / Susan McKelvie / Research Analyst / 6. Alaska Judicial Council
√ / Lu Woods / CRIMES Coordinator, Criminal Div. / 7. Alaska Dept. of Law
VACANT / 8. Alaska DOT, Program Development*****
Chief Rick Shell / UAA PD / 9. Alaska Association of Chiefs of Police (AACOP)
Joe Butler / DP Manager / 10. Alaska Dept. of Corrections
Tiffany Thomas &/or Jonathan O’Quinn / Driver’s Services Supervisor
DP Manager / 11. Alaska DOA/Division of Motor Vehicles
Tony Piper / ASAP Program Manager / 12. AK DHSS/Alcohol Safety Action Program (ASAP)
√ / Mark Chahanovich / JOMIS Manager / 13. Alaska DHSS/Division of Juvenile Justice
VACANT / 14. AK DHSS, Public Health, Background Check Unit
Scott Stair/
Shawn / Acting Chief Investigator / 15. Alaska Dept., of Revenue, CIU
VACANT / 16. Alaska DOT, AK Highway Safety*****
√ / Rick Roberts / Lieutenant, AST / 17. Alaska Dept. of Public Safety, AST
Shelly Growden / Elections Systems Manager / 18. Alaska Division of Elections
Carrie Longoria / SAFETY LINKS Program Manager / 19. Municipality of Anchorage (DHHS)
Mark Haines Simeon / Policy and Planning / 20. DHSS, Division of Behavioral Health
OTHER ATTENDEES:
Josh Garcia, DPS / Dustin Rhoads, JNET ED
Tim Larrabee, DPS / Eric Webb, JNET
Brenda Axtell, ACS / Hasby Tanjung, JNET
Jill Sobottka, ACS / Monica (last name?) JNET
Cindy Bole, ACS / Steve Plante, JNET
Alan McKelvie
Bob Roper, ACS
Gary Lee, DPS
LOCATION / 820 W 4TH Ave., Snowden Bldg / 1st Floor Large Conference Room #126
TELECONFERENCE: / 1-800-768-2983 / CODE: 2640853
Noon to 1:15 p.m.