SOP# M113Revision 1
Effective Date:November 1, 1996
Reviewed Date: December 11, 2003
Prepared by:CAM
Title:MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
ITEM / EQUIPMENT TO BE MAINTAINED:Electrical cords.
MAINTENANCE TASK TO BE PERFORMED:Quarterly maintenance and safety marking system (required by OSHA).
SECTION TO BE FILED UNDER:2 - B.
ITEM / EQUIPMENT SUPPLIED BY:
EQUIPMENT INSTALLED BY:
TOOLS AND/OR EQUIPMENT NEEDED
TO PERFORM THIS TASK:Plug in tester, live receptacle, screwdriver (slotted small) wire strippers, lineman’s pliers, spare male and female plug ends, colored electrical tape (white, green, red and brown.
SUGGESTED SOURCE FOR TOOLS/MATERIALS:
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FREQUENCY: [UPON MOVE-OUT][AS REQUESTED][AS REQUIRED]
[BI-ANNUALLY][ANNUALLY][SEMI-ANNUALLY] [QUARTERLY] [OTHER] [BI-MONTHLY] [MONTHLY] [BI-WEEKLY] [TWICE WEEKLY] [WEEKLY] [DAILY]
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DETAILED INSTRUCTIONS:OSHA requires that all cords be kept in good repair with a working ground. They also require that to ensure that all cords remain in safe working condition, that each cord be checked on a quarterly basis on or just before the 1st of January, the 1st of April, the 1st of July and the 1st of October. To ensure compliance with this program of quarterly testing, OSHA has dictated that after each cord is tested and certified as safe, that it be marked with a wrap of colored electrical tape in the color designated for the present quarter. Upon OSHA’s arrival on the project, they will expect to see the proper color on each cord and no other colors. The safety check of the cord involves checking with a plug-in tester to verify that the ground, hot wire, and return wire are all serving their proper function. If not, then the cord must be repaired or discarded. In addition, the cord must be physically inspected for breaks in the insulation, bad kinds, or other defects which could lead to shock hazards. Small cracks in the insulation can be taped over securely with electrical tape which is not one of the designated colors.
(Page 1 of 1)
SOP# M113Revision 1
Effective Date:November 1, 1996
Reviewed Date: December 11, 2003
Prepared by:CAM
Title:MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
ITEM / EQUIPMENT TO BE MAINTAINED:Lawn Mower and/or riding lawn mower.
MAINTENANCE TASK TO BE PERFORMED:Weekly maintenance check.
SECTION TO BE FILED UNDER:2 - B.
ITEM / EQUIPMENT SUPPLIED BY:Senior Housing Management
EQUIPMENT INSTALLED BY:N/A.
TOOLS AND/OR EQUIPMENT NEEDED
TO PERFORM THIS TASK:Define later.
SUGGESTED SOURCE FOR TOOLS/MATERIALS:
======
FREQUENCY: [UPON MOVE-OUT][AS REQUESTED][AS REQUIRED]
[BI-ANNUALLY][ANNUALLY][SEMI-ANNUALLY] [QUARTERLY] [OTHER] [BI-MONTHLY] [MONTHLY] [BI-WEEKLY] [TWICE WEEKLY] [WEEKLY] [DAILY]
======
DETAILED INSTRUCTIONS:
Weekly (or actually before each use) check the mower’s oil level, fluid levels, etc. If fluids are low, then replenish. At this time, clean all dried grass or mud which could clog the machine or its moving parts. Check to ensure blades are adequately sharp and check the machine out to ensure all moving parts operate freely and smoothly.
(Page 1 of 1)
SOP# M113Revision 1
Effective Date:November 1, 1996
Reviewed Date: December 11, 2003
Prepared by:CAM
Title:MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
ITEM / EQUIPMENT TO BE MAINTAINED:Lawn Mower and/or riding lawn mower.
MAINTENANCE TASK TO BE PERFORMED:Periodic maintenance.
SECTION TO BE FILED UNDER:2 - B.
ITEM / EQUIPMENT SUPPLIED BY:Senior Housing Management
EQUIPMENT INSTALLED BY:N/A.
TOOLS AND/OR EQUIPMENT NEEDED
TO PERFORM THIS TASK:Define later.
SUGGESTED SOURCE FOR TOOLS/MATERIALS:
======
FREQUENCY: [UPON MOVE-OUT][AS REQUESTED][AS REQUIRED]
[BI-ANNUALLY][ANNUALLY][SEMI-ANNUALLY] [QUARTERLY] [OTHER] [BI-MONTHLY] [MONTHLY] [BI-WEEKLY] [TWICE WEEKLY] [WEEKLY] [DAILY]
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DETAILED INSTRUCTIONS:As per the manufacturer’s instructions, change oil and other fluids in the machine. Check and clean spark plugs and the carburetor. Do not perform work which is not described in the manufacturer’s instructions unless you are qualified to do that work. If there is a qualified person in one of the other facilities, it might be wise to schedule all non-routine mechanical work and maintenance and allow the most qualified person to do that work. As is appropriate, the work could either be taken to that person or the person can travel to the work.
(Page 1 of 1)
SOP# M113Revision 1
Effective Date:November 1, 1996
Reviewed Date: December 11, 2003
Prepared by:CAM
Title:MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
ITEM / EQUIPMENT TO BE MAINTAINED:Facility Van.
MAINTENANCE TASK TO BE PERFORMED:Mileage-related maintenance.
SECTION TO BE FILED UNDER:2 - B.
ITEM / EQUIPMENT SUPPLIED BY:Senior Housing Management
EQUIPMENT INSTALLED BY:N/A.
TOOLS AND/OR EQUIPMENT NEEDED
TO PERFORM THIS TASK:Define later.
SUGGESTED SOURCE FOR TOOLS/MATERIALS:
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FREQUENCY: [UPON MOVE-OUT][AS REQUESTED][AS REQUIRED]
[BI-ANNUALLY][ANNUALLY][SEMI-ANNUALLY] [QUARTERLY] [OTHER] [BI-MONTHLY] [MONTHLY] [BI-WEEKLY] [TWICE WEEKLY] [WEEKLY] [DAILY]
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DETAILED INSTRUCTIONS:At the mileages indicated in the owner’s manual, change oil, oil filter, air filter (as necessary), lubricate all grease fittings, and check brakes for wear.
Annually: Flush the cooling system and change out coolants.
Every two (2) years: change out all vital fluids and replace with fresh fluids. This is to include brake fluids, power steering fluid, transmission fluid, rear-end lubricant fluids and others. If there is a qualified person in one of the other facilities, it might be wise to schedule all non-routine mechanical work and maintenance and allow the most qualified person to do that work. As is appropriate, the work could either be taken to that person or the person can travel to the work. See and read the owner’s’s manual for more specific instructions.
(Page 1 of 1)
SOP# M113Revision 1
Effective Date:November 1, 1996
Reviewed Date: December 11, 2003
Prepared by:CAM
Title:MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
ITEM / EQUIPMENT TO BE MAINTAINED:Facility Van Mower.
MAINTENANCE TASK TO BE PERFORMED:Weekly Maintenance Check.
SECTION TO BE FILED UNDER:2 - B.
ITEM / EQUIPMENT SUPPLIED BY:Senior Housing Management
EQUIPMENT INSTALLED BY:N/A.
TOOLS AND/OR EQUIPMENT NEEDED
TO PERFORM THIS TASK:Define later.
SUGGESTED SOURCE FOR TOOLS/MATERIALS:
======
FREQUENCY: [UPON MOVE-OUT][AS REQUESTED][AS REQUIRED]
[BI-ANNUALLY][ANNUALLY][SEMI-ANNUALLY] [QUARTERLY] [OTHER] [BI-MONTHLY] [MONTHLY] [BI-WEEKLY] [TWICE WEEKLY] [WEEKLY] [DAILY]
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DETAILED INSTRUCTIONS: Once a week, check the van’s oil level, fluid levels, etc. If fluids are low, then replenish. At this time, clean all mud which could clog the machine or its moving part. Check the tightness of belts and tighten them, if needed. Check the turn indicators, brake lights, backup lights, etc. Drive the van and check brakes, emergency brakes, and other equipment. Note the mileage, and see instructions for mileage related maintenance and annual maintenance.
(Page 1 of 1)
SOP# M113Revision 1
Effective Date:November 1, 1996
Reviewed Date: December 11, 2003
Prepared by:CAM
Title:MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
ITEM / EQUIPMENT TO BE MAINTAINED:Work room and work bench.
MAINTENANCE TASK TO BE PERFORMED:Weekly Maintenance.
SECTION TO BE FILED UNDER:2 - B.
ITEM / EQUIPMENT SUPPLIED BY:Senior Housing Management
EQUIPMENT INSTALLED BY:N/A.
TOOLS AND/OR EQUIPMENT NEEDED
TO PERFORM THIS TASK:Define later.
SUGGESTED SOURCE FOR TOOLS/MATERIALS:
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FREQUENCY: [UPON MOVE-OUT][AS REQUESTED][AS REQUIRED]
[BI-ANNUALLY][ANNUALLY][SEMI-ANNUALLY] [QUARTERLY] [OTHER] [BI-MONTHLY] [MONTHLY] [BI-WEEKLY] [TWICE WEEKLY] [WEEKLY] [DAILY]
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DETAILED INSTRUCTIONS: Every week, on what is typically your slowest day, set aside and schedule time to clean and organize your work room and workbench. Clean the room thoroughly, and put all tools away. Keep the room as clean and organized as possible between these weekly cleanings.
(Page 1 of 1)
SOP# M113Revision 1
Effective Date:November 1, 1996
Reviewed Date: December 11, 2003
Prepared by:CAM
Title:MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
ITEM / EQUIPMENT TO BE MAINTAINED:
MAINTENANCE TASK TO BE PERFORMED:Clean and caulk exterior of building.
SECTION TO BE FILED UNDER:6 - A.
ITEM / EQUIPMENT SUPPLIED BY:General Contractor.
EQUIPMENT INSTALLED BY:Nestor Construction.
TOOLS AND/OR EQUIPMENT NEEDED
TO PERFORM THIS TASK:Notepad and pen or pencil
SUGGESTED SOURCE FOR TOOLS/MATERIALS:
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FREQUENCY: [UPON MOVE-OUT][AS REQUESTED][AS REQUIRED]
[BI-ANNUALLY][ANNUALLY][SEMI-ANNUALLY] [QUARTERLY] [OTHER] [BI-MONTHLY] [MONTHLY] [BI-WEEKLY] [TWICE WEEKLY] [WEEKLY] [DAILY]
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DETAILED INSTRUCTIONS:
Annually, each facility should be checked for settling and structural defects. Structural defects will show up as cracks in the drywall in corners, and intersecting planes. Note and bring to the attention of the construction department any serious settling cracks, and repair any minor ones with the annual drywall check. (It is best if this annual structural check and the annual drywall check occur at the same time since the same areas must be checked for both items.) (See Section 9)
(Page 1 of 1)
SOP# M113Revision 1
Effective Date:November 1, 1996
Reviewed Date: December 11, 2003
Prepared by:CAM
Title:MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
ITEM / EQUIPMENT TO BE MAINTAINED:
MAINTENANCE TASK TO BE PERFORMED:Annual structural crack check.
SECTION TO BE FILED UNDER:6 - A.
ITEM / EQUIPMENT SUPPLIED BY:General Contractor.
EQUIPMENT INSTALLED BY:Nestor Construction.
TOOLS AND/OR EQUIPMENT NEEDED
TO PERFORM THIS TASK:Colored caulking for both siding color and trim color. Broom, paint brushes and paint.
SUGGESTED SOURCE FOR TOOLS/MATERIALS:Caulking from Simonis and Associates in Oregon City. Paint from Protec Painting. A.C. Products, Inc. - flexible seal caulking.
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FREQUENCY: [UPON MOVE-OUT][AS REQUESTED][AS REQUIRED]
[BI-ANNUALLY][ANNUALLY][SEMI-ANNUALLY] [QUARTERLY] [OTHER] [BI-MONTHLY] [MONTHLY] [BI-WEEKLY] [TWICE WEEKLY] [WEEKLY] [DAILY]
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DETAILED INSTRUCTIONS: Walk around the outside of the building checking the condition of the siding and trim materials. Cracks and/or checks in the trim material should be caulked full and paint after a short period of drying. Weathered spots in the trim should be painted. Siding should require no immediate work. The siding has a 20- year guaranteed factory finish and siding problems should be immediately reported to the construction department.
(Page 1 of 1)
SOP# M113Revision 1
Effective Date:November 1, 1996
Reviewed Date: December 11, 2003
Prepared by:CAM
Title:MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
ITEM / EQUIPMENT TO BE MAINTAINED:Attic thermal protection.
MAINTENANCE TASK TO BE PERFORMED:Yearly freeze proofing and attic insulation check.
SECTION TO BE FILED UNDER:7 - A.
ITEM / EQUIPMENT SUPPLIED BY:Falls Interior Systems.
EQUIPMENT INSTALLED BY:Same.
TOOLS AND/OR EQUIPMENT NEEDED
TO PERFORM THIS TASK:Leaf rake.
SUGGESTED SOURCE FOR TOOLS/MATERIALS: ======
FREQUENCY: [UPON MOVE-OUT][AS REQUESTED][AS REQUIRED]
[BI-ANNUALLY][ANNUALLY][SEMI-ANNUALLY] [QUARTERLY] [OTHER] [BI-MONTHLY] [MONTHLY] [BI-WEEKLY] [TWICE WEEKLY] [WEEKLY] [DAILY]
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DETAILED INSTRUCTIONS: Annually, before the first freeze, walk the entire attic and check to ensure that all water pipes are adequately covered by insulation. Pay particular attention to areas where workmen have been since last winter and may have uncovered pipes. If possible, do this on a rainy day and at the same time, check the entire attic for signs of moisture which indicate leaks in the roof. Verify that all attic access doors through ceilings are insulated with insulation attached or laid over the door. Ensure that all self-closing attic doors self-close and self-latch.
(Page 1 of 1)
SOP# M113Revision 1
Effective Date:November 1, 1996
Reviewed Date: December 11, 2003
Prepared by:CAM
Title:MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
ITEM / EQUIPMENT TO BE MAINTAINED:Gutters and downspouts.
MAINTENANCE TASK TO BE PERFORMED:Fall maintenance check and leaf removal.
SECTION TO BE FILED UNDER:7 - A.
ITEM / EQUIPMENT SUPPLIED BY:Haltiner Sheet Metal at Milwaukee and Salem.
EQUIPMENT INSTALLED BY:Same.
TOOLS AND/OR EQUIPMENT NEEDED
TO PERFORM THIS TASK:Same.
SUGGESTED SOURCE FOR TOOLS/MATERIALS: We need to define what tools are required for this task and how often it needs to be done.
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FREQUENCY: [UPON MOVE-OUT][AS REQUESTED][AS REQUIRED]
[BI-ANNUALLY][ANNUALLY][SEMI-ANNUALLY] [QUARTERLY] [OTHER] [BI-MONTHLY] [MONTHLY] [BI-WEEKLY] [TWICE WEEKLY] [WEEKLY] [DAILY]
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DETAILED INSTRUCTIONS: This work should be done annually in the fall once, twice or three times, depending on the amount of leaves that clog the gutters. This will vary with each project and with each years different leaf and wind patterns.
(Page 1 of 1)
SOP# M113Revision 1
Effective Date:November 1, 1996
Reviewed Date: December 11, 2003
Prepared by:CAM
Title:MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
ITEM / EQUIPMENT TO BE MAINTAINED:Doors, trim and door hardware.
MAINTENANCE TASK TO BE PERFORMED:Maintenance check and repairs.
SECTION TO BE FILED UNDER:8 - A.
ITEM / EQUIPMENT SUPPLIED BY: Suburban Door supplied wood doors and jambs. (Bob Wilcox @ 503-692-0180). Mid Valley Glass supplied the hollow metal doors and hollow jambs (Doug @ 503-687-????). Oregon Builder’s hardware supplied the door hardware (John @ 503-585-6414). Hinges were supplied by the suppler of the jambs / hinges on wood jambs from Suburban Door, and hinges on hollow metal jambs from Oregon Builder’s Hardware.
EQUIPMENT INSTALLED BY:M. G. Smith Builder.
TOOLS AND/OR EQUIPMENT NEEDED
TO PERFORM THIS TASK: Phillips screwdriver, chisel, hammer, keying tool (in key cabinet) and 5/32" alien wrench. Silicone lubricating spray.
SUGGESTED SOURCE FOR TOOLS/MATERIALS:
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FREQUENCY: [UPON MOVE-OUT][AS REQUESTED][AS REQUIRED]
[BI-ANNUALLY][ANNUALLY][SEMI-ANNUALLY] [QUARTERLY] [OTHER] [BI-MONTHLY] [MONTHLY] [BI-WEEKLY] [TWICE WEEKLY] [WEEKLY] [DAILY]
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DETAILED INSTRUCTIONS:
This work should be performed at the same time as the fire/life/safety review is done since much of the work involves fire doors. Check all doors in the facility and check to ensure that they open, close, and latch correctly. Verify that door stops are on and protect doors and walls. Verify that self-closing doors close and latch. Verify that keys work smoothly in all doors. Adjust closers and spring hinges as needed. Repair any defects that are found. Check to see if doors are being damaged by wheelchairs or carts, and install protective kickplates if necessary. Items checked should be all doors, closet doors (bi-pass). Wood trim on doors and on base in units. Doors and base inside units can be checked at the same time as annual unit checklists are run.
(Page 1 of 1)
SOP# M113Revision 1
Effective Date:November 1, 1996
Reviewed Date: December 11, 2003
Prepared by:CAM
Title:MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
ITEM / EQUIPMENT TO BE MAINTAINED:
MAINTENANCE TASK TO BE PERFORMED:Window and glass cleaning and maintenance.
SECTION TO BE FILED UNDER:8 - A.
ITEM / EQUIPMENT SUPPLIED BY:Aluminum windows supplied by Empire Pacific Industries. Interior glazing and mirrors supplied and installed by A & G Glass in Salem, by Metro Industries in Milwaukee, and by Roseburg Glass in Roseburg and Eugene projects.
EQUIPMENT INSTALLED BY:
TOOLS AND/OR EQUIPMENT NEEDED
TO PERFORM THIS TASK:Squeegee, scraper, silicone lubricant spray.
SUGGESTED SOURCE FOR TOOLS/MATERIALS:
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FREQUENCY: [UPON MOVE-OUT][AS REQUESTED][AS REQUIRED]
[BI-ANNUALLY][ANNUALLY][SEMI-ANNUALLY] [QUARTERLY] [OTHER] [BI-MONTHLY] [MONTHLY] [BI-WEEKLY] [TWICE WEEKLY] [WEEKLY] [DAILY]
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DETAILED INSTRUCTIONS:
Three times a year, in March, July and October, the windows of the project should be checked for breakage, to ensure proper opening and closing and to verify the caulking on the exterior is still protecting against leaks. Check each window for exterior is still protecting against leaks. Check each window for cracks in all four corners on the inside pane and the outside. Look for condensation between the window panes which will indicate a poor seal and a window which does not insulate. Caulk the exteriors as needed to maintain weather seal and paint back. Check that all mirrors are securely fastened to the walls and that no cracks or defects render the mirror unusable. Check interior glazed windows to ensure that no defects compromise the function or safety of those windows.
(Page 1 of 1)
SOP# M113Revision 1
Effective Date:November 1, 1996
Reviewed Date: December 11, 2003
Prepared by:CAM
Title:MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
MAINTENANCE / REPAIR SCHEDULE DESCRIPTIONS OF WORK
ITEM / EQUIPMENT TO BE MAINTAINED:Facility.
MAINTENANCE TASK TO BE PERFORMED:Drywall repairs as required.
SECTION TO BE FILED UNDER:9 - A.
ITEM / EQUIPMENT SUPPLIED BY:General Contractor and subs.
EQUIPMENT INSTALLED BY:Varies with facility.
TOOLS AND/OR EQUIPMENT NEEDED
TO PERFORM THIS TASK:Plastic mud tray, 6" broadknife, all purpose joint compound, water and drop cloths.
SUGGESTED SOURCE FOR TOOLS/MATERIALS:
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FREQUENCY: [UPON MOVE-OUT][AS REQUESTED][AS REQUIRED]
[BI-ANNUALLY][ANNUALLY][SEMI-ANNUALLY] [QUARTERLY] [OTHER] [BI-MONTHLY] [MONTHLY] [BI-WEEKLY] [TWICE WEEKLY] [WEEKLY] [DAILY]
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DETAILED INSTRUCTIONS:
Repair all cracks, gouges, holes or other noticeable defects in drywall as they are made or found. For large holes, cut a rectangular hole long enough to reach to backing members and wide enough to cut out the entire defect. Remove the rectangular piece which includes the defect. Replace with new 5/8" sheetrock cut to fit the rectangular hole. Nail to structural members exposed on both sides. Using joint compound and paper tape, tape the joints. Use three coats of compound to ensure smooth edges. Wet sand with a damp sponge to remove edges and ridges. Texture using a wet mixture of joint compound. Throw the texture onto the wall by painting wet compound onto a stiff bristle brush, then with your fingers, bend the bristles back until they spring forward throwing the compound onto the wall in small splatters. Put it on heavier than you think you need to. It looks heavier when wet than it will when dry. Match existing texture. Allow to thoroughly dry for at least twelve (12) hours and paint to match existing wall or surface color. For smaller holes, the procedure can be done without cutting anything out. Let the paper tape bridge the small hole. For small cracks, use latex painter’s caulk. For big cracks, use joint compound and tape. For small gouges, use joint compound without tape, or use caulk. Texture as for big holes.