Ms. Flora Lovejoy
Mailing Address: 106 Cobblestone Court Drive #128 - Victor, NY 14564 Home Address: 332 Glenwood Avenue - Rochester, NY 14613
(585) 730-4212
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Positions Held: Management, Office Manager, Secretary to President, Legal Assistant, Corporate Secretary, Administrative Assistant, Supervisor, Factory Supervisor
Skills/Courses: Human Resource Management, Management Decision Making, Business Management, Project Management, Public Relations, Leadership and Professional Development, Management Information Systems, Organization Behavior, Macro Economics, Families and Society, Decision Making, Recruiter experience
Association Affiliation
National Association of Professional Women2014-
BAR Association of Legal Secretaries (Member)1994-1995
ABWA-Spectrum Chapter (Vice-President)2001-2002
ABWA-Spectum Chapter (President)2002-2003
Toastmasters (Public Speaking)2005-2006
Detail Employment History
Part-time positions and working from homeDecember 1999 - Present
Administrative tasks; assisting businesses with secretarial management and duties; clerical duties; interacting with CEO’s/CFO’s; held other positions not related to clerical or administrative field.
Bon-Ton/SeasonalHenrietta, New York
Sales AssociateDecember 2012-Jan.2013
Bluelink CorporationAtlanta, Georgia
Staff Assistant IVFeb., 2004 – April 2006
Accounts Payable Department, transferred to Workflow, sort mail, scan invoices, data entry, batched mail for data entry purposes.
Choicepoint, Inc.Duluth, Georgia
SupportFeb., 2000-April 2002
Employed through Royal Staffing Agency (permanent in May, 2000). Support to Case Registration Department; assisted supervisor with day-to-day activities; verified, reviewed, implemented application requests for background checks; managed Callback Center; handled special accounts, designed and coordinated drop baskets for incoming tasks; interfaced with upper management throughout assignments.
Hillside Children’s Center/Facilities DepartmentRochester, New York
Office ManagerMay 1998 - Nov., 1999
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Handled and managed the accounts payable/accounts receivable; managed office, maintained company vehicles; implemented office activities to assist staff in developing a more efficient work environment; ability to develop, organized and implemented structure to the department; assisted facilities manager and supervisor in implementing strategic planning which enhanced client services; AIA documents; interacted with upper management when necessary.
M&T BankBuffalo, New York
Legal AssistantApril 1997- June 1999
Assisted manager with reviewing of loan cases; transcribed correspondence; updated computer files; researched credit delinquencies; assisted credit department when necessary.
Buffalo Urban LeagueBuffalo, New York
President’s SecretaryFeb., 1996 - April 1997
Correspondence, screened president’s calls; set-up board meetings; typed minutes; dictation, attended board meetings; ordered luncheon meals, assisted president when
necessary; ran errands; organized filing; implemented and transcribed president’s correspondence to media; assisted staff when necessary.
Alan M. Brickman Law OfficeSyracuse, New York
Office ManagerJan., 1993 - Sept., 1995
Supervised employees; reviewed, updated files, dictation, collected fees, payroll, bookkeeping, paid bills, handled collection cases, assisted attorney with daily duties, calculated finance; intake of client’s fees, witnessed wills; occasionally client consultation; banking; occasionally prepared orders; estate paperwork; wills; name changes; filed paperwork with courts.
Plaza PersonnelRochester, New York
Corporate /Secretary/Corp. Reg. Affairs CoordinatorFeb., 1988 – Sept., 1990
Handled special assignments for Fortune 500/Fortune 1000 Companies/; assisted corporate medical directors and corporate director of Corporate Regulatory Affairs-Bausch & Lomb; handled operation of Regulatory Affairs Department; maintained litigation files; correspondence files; Regulatory files; scheduled meetings; conference calls; memos; reports; handled travel arrangements; hotel arrangements; auto transportation arrangements; ordered office supplies; generated monthly and weekly reports; filled-in for vice president’s secretary and director of Corporate Quality Department.
Information Department: Secretary to Vice-President of Bausch & Lomb Management Systems Correspondence; reports; ordered supplies; maintained office. Secretary (Bausch & Lomb): Real Estate & Relocation Department; correspondence; memos; telephones, mail distribution; purchase orders; prepared and submitted bills for payment.
Accounts Receivable Department of RMA Kolko: Managed the cash and cash flow transactions on a day-to-day basis, applied monies to accounts; set-up new accounts; routine credit checks; balanced out cash at end of the day.
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Secretary (Chamberlain, D’Amanda-Estates) dictation; word processor; Dbase; Lotus; composed and typed routine correspondence; planned, organized and prioritized work to meet deadlines.
Supervisor (Kodak): Supervised twelve factory employees (assembly of camera parts).
Lawson Trucking Rochester, New York
Administrative AssistantFeb.,1988 - June 1989
Transportation Business: Assisted with the operation of the office and carried out the operational aspects of the business; handled the equipment and health insurance; business trips; meetings; generated weekly and monthly reports; managed accounts receivable; general ledger of accounts; ran balance of customer accounts; assisted in dispatching when necessary; viewed as primary resource for managing difficult, high impact projects;
Assisted payroll with set-up of ADP.
ETS StaffingRidge Road
Rochester, NY
Recruiting Coordinator: Assisted clientèle in obtaining employment.
Experience
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Benjamin Franklin High SchoolRochester, New York
1974
High School AnnexRochester, New York
Certificate/Secretarial Skills1974
Standard College PrepRochester, New York
1973/1974
Sociology (assisted psychologist in Home for Runaways) Team leader; sit up activities.
National Correspondence SchoolRochester, New York
Paralegal Course1987
Rockhurst Continuing EducationRochester, New York
Certificate/How to Supervise/Manager1999
Kennesaw UniversityKennesaw, Georgia
Certificate/Business Skills/Business Development2002
SUNY Empire State CollegeRochester, New York
Business Management(Bachelor)