Tender No. SE/BLD/07-08/T-11
T-11
2007-08
Copy no:______
Issued to:______
______
______
MAHARASHTRA STATE ELECTRICTIY
DISTRIBUTION CO. LTD.
O & M CIRCLE, BULDANA
TENDER FOR
SUPPLY OF T.C. FUSE WIRE
TENDER NO.:-SE/BLD/T/2007-08/T-11
DUE DATE OF SUBMISSION: -26.10.2007 UPTO 13.00 HRS.
DATE OF OPENING:-26.10.2007 AT 14.00 Hrs. ( If Possible )
ESTIMATED COST:-Rs.4.00 lakh.
E.M.D.:-Rs.4,000/-
Office Address:-
The Superintending Engineer
M.S.E.D.C.L.O & M Circle,
“Vidyut Bhawan”,Chikhali Road,
Buldana-443001
Phone:-243492 ( O )
242190 ( P )
243183 ( F )
Price:- Rs.500/- + 4 % VAT Extra.
( Paid vide M.R.No.______Dt.______)
MAHARASHTRA STATE ELECTRICITY
DISTRIBUTION CO. LTD.
O & M CIRCLE, BULDANA
Tender No:SE/BLD/T/2007-08/T-11
SUPPLY OF T.C. FUSE WIRE
Due Date of submission: 26.10.2007 up to 13.00 Hrs.
Of Tender
Date of opening : 26.10.2007 At 14.00 Hrs.( If possible)
Tender issued to:______
______
______
Tender fee details:Amount paid Rs.500/-Vide
M.R.No.______Dt.______
Date of issue: / / 2007.
Signature of Tender form:
Issuing Authority
Superintending Engineer
MSEDCL O & M Circle, Buldana.
***
MAHARASHTRA STATE ELECTRICITY
DISTRIBUTION CO. LTD.
O & M CIRCLE, BULDANA
INVITATION TO TENDER AND INSTRUCTIONS TO TENDERERS.
TENDER FORM ( NOT TRANSFERABLE )
(TO BE RETURNED DULY FILLED IN AND SIGNED)
Returnable not later than 26.10.2007 upto 13.00 Hrs .The tenderer or his representative may be present at the time of opening of the specified date and time.
To,
M/S. ______
______
______
Please quote your lowest rates F.O.R. Khamgaon Store for the supply of material specified in Annexure “C” . The tender document dully signed is to be submitted before due date and time of submission of tender in prescribed form.
Delivery is required at Khamgaon Store.
Date: ______
Superintending Engineer
O&M Circle Buldhana
------
INSTRUCTION TO THE TENDERERS
1)SUBMISSION OF THE TENDER DOCUMENTS ( Two bid system tender)
This is two bid system tender and three envelopes A, B & C are to be submitted by the tenderer with the tender documents.
Envelope A :-This envelope will contain all technical information with supported documents as mentioned in annexure A & B on page No. .This will be treated as technical qualification bid.
Envelope B :- This envelope will contain all about rates , annexure –C ,terms and condition as per tender and tender booklet duly signed .This will be treated as cost bid.
Envelope C :- This envelope will contain Envelope A & Envelope B.
Please note that after opening envelope A, if tenderer is observed qualified , then only envelope B of the concern tenderer will be opened otherwise same will be treated out of competition.
The envelope C containing envelope A & B should be properly sealed and super scribed as below.
a) Name of work &
Tender specification No.
b) Due Date :-
c) Name & address of firm ;_
d) Earnest Money paid by D.D./ Receipt No & Date:-
2)SCOPE OF WORK
This tender is invited for the materials as specified in the Annexure “C” & for supplies at Khamgaon Store.
3)PRICES
Prices are acceptable only on firm basis F.O.R.ours stores delivery inclusive of risk in transit & freight paid basis. It should be noted that the quotation not confirm to F.O.R. ours store delivery basis & to the unit as specified in the Annexure “C” shall not be consider even though they may be lowest. Therefore prices should be quoted in the form of Annexure “C” of the tender document.
The sample of the successful tenderers shall be retained with the Board unsuccessful tenderer on notification shall collect the sample within 30 days from the date of notification at their own cost failing which the sample will be treated as Board’s property without any payment & any further notice.
4)SALES TAX / MVAT
Sales Tax / MVAT taxes will be applicable as per rules in force.
5)OFFERING THE MATERIAL ON SLAB BASIS
Tenderers are required to quote single price / rate for the quantity offered by them. The offers with prices of the material quoted in slab basis and or with any conditional discount on any account viz. payment , quantity etc, shall be rejected . The tenderers shall quote the delivery only in the unit of the specified in Annexure “ C”
6)DISCLOSING THE NAME OF MANUFACTURERS
Whenever a material is described by name of the particular brand or being offered on resale basis the tenderer shall specifically disclose the name of the
original supplier of the manufactures and the firm shall not be allowed to supply the
material offered from any other manufacture unless the permission in writing is obtained from this office.
7)QUOTATION
1)Tenderer shall quote his rate per unit specified in Annexure ‘C’ in figure as well as in words. Any variation in the rates etc. will not be allowed on ground such as mistake, misunderstanding etc. after the tender has been submitted. The tendered rate must include in general ( a ) all charges for container and packing ( b) all charges to effect F.O.R. our stores of the suppliers.
2)Supplier’s printed terms and condition will not be considered as forming part of the tender.
3)In case of difference between rates in figures and words & difference between F.O.R. our stores price it will be considered to read the rates advantageous to the board.
8)AMBIGUTY IN QUOTATION
Tenderer are requested to please make a note that , in case of ambiguous terms in respect of F.O.R. our store , Excise Duty , Sales tax , Firm prices or if the blanks are not filled in / answered , the offer / tender shall be rejected.
9)FILLING OF ANNEXURE
Tenderes are requested to please ensure that , the comments against each and every item / clause of Annexure shall be clearly filled and answered . Any item / clause shall not be left bank or unanswered . If any item / clause are not applicable the words “ Not Applicable” shall be written against it.
10)ADDITIONS / ALTERATIONS PROHIBITED
Tenderers shall not make any additions , alterations or the changes in the tender from and the conditions of tender and supply including the description of material mentioned in Annexure ‘C’. They should quote rate for the material described or write the words ‘ Not Quoted’ against each of item in Annexure ‘ C’.
11)SIGNING OF THE TENDER DOCUMENTS
Offer must be submitted along with the tender documents and be clearly & legibly filled in with all annexure etc and must be either in ink or type written. Offer & all document comprising of tender details, tender forms, conditions of tender & supply annexure, drawing , test certificate & other documents should be duly signed on each page and correction if any to the information filled in should be duly initialed by the tenderer. There should be no overwriting . Wherever required the overwriting should be avoided and new details given duly initialed. Tenderers not signed as above shall be liable to be rejected.
12)TIMELY SUBMISSION OF OFFER
a)Telegraphic offers or offers received in the form of telex messages shall not be entertained and considered under any circumstance.
b)Tender documents received after due date and time of submission will not be accepted.
c)Tender received in person or by post after the due date and time of submission shall not be opened and no correspondence will be entertained. The Board shall not be responsible for cause arising out of such delay.
d)In case the date of opening happens to be holiday , the tender shall be opened on the next working working day, at the same time.
13)The S.E. O & M Circle, Buldana reserves the right to reject any offer without assigning any reason whatsoever.
14)SUBMISSSION OF SAMPLES.
Whenever mentioned , the sample of each item offered shall be submitted free of cost to this office before the due date and time of submission of tender. The sample submitted shall be strictly confirming to the specification and drawing of the material offered if the sample is found to be not as per specification/drawing, the offer will not be considered, and no correspondences from the tenderer for accepting supplies confirming to the Board’s requirement will be entertained.
The sample of the successful tenderers shall be retained with the Board unsuccessful tenderer on notification shall collect the sample within 30 days from the date of notification at their own cost failing which the sample will be treated as Board’s property without any payment & further notice.
15)EARNEST MONEY DEPOSIT
Tenderers should pay the earnest money as specified in annexure” attached herewith unless the firm is exempted on account of statutory directives. Earnest money should be paid in cash or by Demand Draft drawn in favor of Maharashtra State DISTRIBUTION CO. LTD. on any schedule Bank at Buldana. A reference to the tender No. should be given in case E.M.D. is paid in cash before the date and time of the tender & relevant money receipt number should be mentioned in the tender & envelope. Interest shall not be allowed on the earnest money deposit. Earnest money shall be forfeited in case (I) the tenderer with drawn tender offer during the validity period. (II) in case the tenderer fails to pay the security deposit within the stipulated period if the contract is awarded.
SSI units registered with the Directorate of Industries. MaharashtraState are exempted from payment of EMD. The SSI registration certificate enclosed should include the item for which the offer has been submitted. Earnest Money Deposit shall
be returned to the unsuccessful tenderer as soon as possible after the tender has been decided & on submission of original receipt of EMD payment.
16)DELIVERY
Tenderers are requested to quote deliveries F.O.R. to our Khamgaon store center consigned to The Dy.Executive Engineer,(Store). The tenderer should be quote clear delivery schedule (Delivery period for total supply should not be more than sixty days). Offer which directly or indirectly affects the condition of tender and supply shall be liable for rejection.
17)CERTIFICATE
I/We hereby agree to supply the materials at the rates herein tendered by me/us subjected to the conditions of tender and supply in annexure-D of the tender which I/We carefully read thoroughly, understood and to which I/We agree, I/We here agree to keep this offer open upto 60 days from the date of opening of this tender & shall be bound by commission of acceptance dispatched with the validity period.
MAHARASHTRA STATE ELECTRICITY
DISTRIBUTION CO. LTD.
O & M CIRCLE, BULDANA
ANNEXTURE – A
Technical – Qualification – ( BID – A )
To be submitted in Envelope A
Tender No: SE/BLD/T/2007-08/T-11
SUPPLY OF T.C. FUSE WIRE
The following information may please be furnished by tenderers.
1) Postal address of the :______
Agency for correspondence ______
______
2) Telephone No. :(O)______(F)______®______
3) Mobile No. if any.:______
4) E-Mail address if any:______
SEAL & SIGNATURE OF THE TENDERER
MAHARASHTRA STATE ELECTRICITY
DISTRIBUTION CO. LTD.
O & M CIRCLE, BULDANA
ANNEXTURE – B
Technical – Qualification – ( BID – A )
To be submitted in Envelope A
Tender No: SE/BLD/T/2007-08/T-11
SUPPLY OF T.C. FUSE WIRE
List of documents to be submitted.Attached
1)Attested copy of the Yes / No
valid SSI registration
2) Solvency certificate for Rs.2.00 lakhsYes / No
from any scheduled / Nationalized Bank
issued after 31.3.2007.
3) EMD ( For other than SSI unit) amountYes /No
Rs.5,000/- Quote payment details. M.R. No.______
Dt.______
4) MVAT /Sales tax registration certificate.Yes / No
5) Latest paid Electric bill’s copy Yes / No
Should be Enclosed.
6) Documentary evidence having executed the work of Enclosed /
fabrication & supply of overhead electrical line material Not Enclosed.
amounting up to Rs.5.00 Lakh in last 3 years.
7) Validity of rate ( Should not be below than 60 days )______Days.
8) Delivery of material ( Should not be more than 60 days )______Days.
MAHARASHTRA STATE ELECTRICITY DISTRIBUTION CO. LTD.,
O & M CIRCLE, BULDHANA
ANNEXTURE ‘C’
Tender No. SE/BLD/T/2007-08/T-11
Sr. No. / Particulars / Approved estimated Rs. Lakhs / Price offered per Kg in figures & words / Other conditions1 / Supply of best quality tinned Copper fuse wire confirming to IS 9920/1931 amended up to date made out of electrolytic grade wire of following sizes. / Rs. 4.00 Lakh
A / 12 SWG
B / 14 SWG
C / 16 SWG
D / 18 SWG
A] Excise Duty
1. whether quoted rates are exclusive or
Inclusive of the excise duty
2. Indicate the present rates of excise
Duty either exclusive as the case may
Be with reference to (1) above
B] Sales Tax / MVAT
a) Whether the rates are exclusive or
inclusive of sales Tax / MVAT
b) Please indicate the rate of Sales Tax /
MVAT against AA/C form.
c) In case sales Tax / MVAT is not payable
please indicate reason thereof.
Additional terms if any
Tenderers Signature
ANNEXTURE – D
CONDITION OF TENDER AND SUPPLY
1)QUALITY OF SUPPLIES
All materials supplied shall be as per specification laid down and in strict accordance with and as per the approved standard samples in case of any material for which there are no standard / approved samples, the supplies shall be of the best workmanship and quality obtainable, you will keep this office inform of the progress of the manufacturers of the material.
2)TEST CERTIFICATE
The supplier shall have the submit test certificate / report from Govt. approved laboratory for respective quantity of material before dispatch. The supplier shall not dispatch the material unless and until test certificate are approved by this office.
3)SAMPLE BEFORE COMMENCING BULK SUPPLIES
A)Before taking up the manufacture of the Bulk supply you will have to submit one number of sample of each item for approval to this office with in seven days from the receipt of the order.
B)No Bulk supply should be made unless this office approves the sample.
4)DESPATCH INFORMATION
The supplier shall inform telegraphically to consignee details of dispatches giving RR/LR, Wagon, Truck No. cranable consignment etc to facilate the consignee to arrange for clearance of good at destination.
5)TOLARANCE IN QUANTITY TO BE SUPPLIED
Variation in quantity to be supplied against confirmed order shall be permissible up to FIVE PERCENT per item consignee.
6)REPLACEMENT OF GOODS LOST BROKEN OR DAMAGE
Not withstanding any thing herein contain the supplier undertakes to be reasonable for safe arrival of the materials in good condition and without any loss or damage at the final destination and until the same be actually delivered to and received by the Maharashtra State Electricity Distribution Company Ltd., at its Store to other place for final distination and for this purpose materials carried by railway or other carrier shall be deemed to be so carried at the risk of the supplier incase of transists damages / shortages the payment shall be made for the quantity received in good and working conditions and consignee shall lodge claim with and transfer the same to supplier with all necessary documents for settlement of the same with carrier to supplier’s end.
Transit damages shortages / losses reported by our consignee shall be repaired replaced by the supplier duly inspected free of cost with in one month from the date of such intimation of breakages / shortages without awaiting one month from his settlement of claim from carrier on insurance co. etc.
7)REPLACEMENT OF REJECTED MATERIALS
If, on inspection at the final destination the Board discovers any loss in the materials supplied or that they are received in damaged condition or that in the opinion of Board, they ate not of the contract quality or specification , the Board shall be entitled ( notwithstanding that the property in the materials shall have passed to the Board ) to refuse acceptance of or reject the materials altogether and claim damages or cancel the contract and but its requirements from any of its suppliers, stipulating earliest possible and in accordance with its tender system against the supplier without the loss if any, from the supplier from any outstanding sums that may be due to the supplier without prejudice to other rights and remedies available to it in law and reserving always to itself the right to forfeit the security deposit placed by the supplier for due fulfillment of the contract.
In case the Stores / materials are found not in accordance with the prescribed specification and / or the approved sample, the same will be rejected and supplier replace the rejected stores / materials free of cost within one month from the date of intimation. Please note that the replacement of goods will also have to be got inspected as per inspection clause. Further please note that if the stores / equipment becomes incomplete on account of either rejection or short supply of its components , the complete cost of the stores/ equipment shall be recovered from supplier’s bill without notice.
8)COLLECTION OF REJECTED / DAMGED MATERIALS.
On failure to replace or repair the transit damages or rejected material within one month from the date of intimation as required under condition No.6 and 7 herein above as the case may be it shall be deemed to have concluded that the such materials / is finally rejected and the supplier shall lift such material within 15 days thereafter. In case the supplier fails to lift such material within the said period of 15 days, the supplier shall be liable to pay damages to the Board for the space occupied by such materials and the Board shall not be liable for the custody of such material.
9.GUARANTEE.: ( Not Applicable)
Goods offered shall guarantee for a period of 12 months from the date of commissioning or 18 months from the date dispatch whichever is earlier. The stores / materials found defective within the above guarantee period shall be replaced by you free of cost within one month of intimation . If the defective stores / materials are not replaced / required as per the guarantee clause. The Board shall recover an equivalent amount plus 15 % supervision charges from any of his bills.
9 – A.EXPERIENCE:
Fabricator should have experience of having executed the work of fabrication and supply of overhead electrical line material amounting Rs.5.00 lakh in each year in last 3 years.
10) LIQUIDATION DAMAGES FOR LATE DELIVERY
In case the materials are not delivered with in the period stipulated in the order, supplier will be liable pay at the discretion of the competent authority of the M.S.E.D.C. the liquidated damages to the M.S.E.D.C.L. up to half percent per week or part of week on the price subject to maximum of cumulative ceiling of ten percent reckoed on the contract value of such complete portion or section of the plant, equipment or commission due to any part there of not having been delivered in time. Due consideration may be given in the levy of liquidation damages for reasons absolutely beyond the control of the supplier for which documentary evidence shall be produced to the satisfaction of the competent authority of M.S.E.C.L.
The M.S.E.D.C.L. shall is entitled to deduct/recover the amount of liquidated damages from the current bill payable in the supplier or any other due or payable to him against this or any other contract.